On November 08,1995, The Miami Township Board of Trustees, Edwin H. Humphrey, Chairperson, Joseph W. Uecker, Vice-Chairperson and Jean Schmidt, member, met at the Miami Township Civic Building at 8:00 PM to conduct the business of the Township.
The meeting was called to order by Mr. Humphrey.
The Pledge of Allegiance was given.
Roll call was taken by Eric C. Ferry, Miami Township Clerk.
Jean Schmidt made a motion to approve as written the minutes of October 24,1995. Joe Uecker seconded the motion. Upon roll call all voted "AYE".
Clermont County Planning Commission - RE: Woodcreek - Mr. Eric Ferry read a letter from the Clermont County Planning Commission regarding the final detailed plan review for Woodcreek. The Planning Commission will formally review and take action on this item at its meeting November 28,1995.
Goshen Township - Mr. Ferry read a letter from the Goshen Township Road Superintendent, Bill E. Smith thanking Miami Township for the donation of road grindings.
Milford High School - Mr. Ferry read a letter from Milford High School requesting the Township donate items that could be used as prizes or rewards during the 1995-96 school year. The School will be participating in two different programs that will enable them to earn free computer equipment and software. These programs are; Campbell's Labels for The Students Program sponsored by the Campbell Soup Corporation, and the Technology for Education Program-- A Community Partnership sponsored by AT & T and the Computer Learning Foundation.
Halloween Party - Mr. Ferry read a letter from Jason Sims to Jean Schmidt. Mr. Sims thanked Mrs. Schmidt and the Miami Township Trustees for sponsoring the Safe Haloween Party at Live Oaks, October 28,1995.
OLD BUSINESSPublic Hearing - Mr. Humphrey reminded those in attendance, a Public Hearing on Zoning case # 415 will be held November 14th at 8:00 PM .
Stop Sign Issue - Mr. Fischer reported the County Engineers office had completed the traffic count and forwarded the information to Roberts Engineering.
Mr. Roberts will have a report at the next regular Trustee meeting.
NEW BUSINESSJean Schmidt made a motion to pay the bills of the Township including check numbers 58626 through 58761 in the amount of $241,828.12. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented a set of accrediation policies for review. These included, Allocation and Distributin of Personnel, Evidence and Property Control,
Patrol Operations, Vice Drugs & Organized Crime, and Collection and Preservation of Evidence. Mr. Uecker made a motion to adopt the accrediation policies as presented. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Police Chief R. Steven Bailey reported on the results of the "Mock Assesment".
The Police Department had an on site mock assesment team here November 07th from 7:30AM to 4PM. It was their opinion that we have made sufficient progress and they are recommending the full on site team be sent in January 1996. It is their belief that we will receive accrediation by March 1996.
Mr. Walt Fischer, Service Director submitted a request to replace all fluorescent lights in the Township offices. This project would be completed in two phases. Phase I would be completed in 1995 and Phase II in 1996. The lowest proposal was submitted by Butler Lighting Systems located in Fairfield, Ohio. The Phase I proposal for replacing 339 fixtures is $14,194.00. The Township will receive a $6,273. rebate from CG & E after the installation of the new lights and the Township will realize an annual savings of $5,449 in energy costs.
Mr. Joe Uecker made a motion to allow the administrator to enter into a contract with Butler Lighting Systems of Fairfield, Ohio for the Phase I lighting replacement plan. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested authorization to execute a personal services contract between the Township and Frank Bailey for a period of two weeks to assist in the orientation and training of Randy Huenick. The proposed hourly rate is $13.46 (this was Mr. Bailey's hourly rate prior to retirement). Mrs. Schmidt made a motion to authorize Mr. Duckworth, on befalf of the Township, to enter into a contract with Frank Bailey at an hourly rate of $13.46 for a period of two weeks.
Mr.Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested the Borad authorize advertising for bids for one Medium Duty Type I Ambulance (with an option for two), recommending all bids be submitted by 4:30PM December 5,1995 and opened the same date at 8:00PM. While the purchase of a new ambulance was budgeted for in 1995, it will be early 1996 before the purchase will actually be accomplished. Jean Schmidt made a motion to authorize advertising for bids for a Medium Duty Type I Ambulance, with bids to be submitted by 4:30 PM December 5,1995 and opened the same day at 8:00 PM. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reported that of the 13 new fire fighter/paramedic positions created by the Board on June 6,1995, only six candidates have advanced through the initial screening process. These candidates are; Craig Bryan, Paul Metzger, Carl Mills, Robert Young, William Scales and Glenn Kamphaus. The remaining steps in the selection process include Trustee interview, physical examination and polygraph. The interview process was bypassed for the last group of part-time fire personnel hired in 1993. If the Board desires to intreview the candidates, Mr. Duckworth requested the interviews be scheduled as soon as possible. If the Board does not wish to interview the candidates, Mr. Duckworth requested the six candidates be offerd conditional employment pending the outcome of a physical examination and polygraph. Jean Schmidt made a motion to bypass the interview phase of the employment process of the six candidates for the part-time fire fighter/paramedic positions. Joe Uecker seconded the motion. Upon roll call, all voted "AYE". Jean Schmidt made a motion to offer conditional employment based upon the Township Personnel Policy to Craig Bryan, Paul Metzger, Carl Mills, Robert Young, William Scales and Glenn Kamphaus, pending the outcome of a physical examination and polygraph. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer recommended the Speed limit on Torrey Pines Drive (T-2472), and Balsam Drive (T-2473) in the platted subdivision know as Torrey Pines be changed from 55 miles per hour to 25 miles per hour. Joe Uecker made a motion to adopt a resolution establishing the speed limit as 25 miles per hour on Torrey Pines Drive and Balsam Drive. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE'.
PUBLIC COMMENTThere were no public comments.
Joe Uecker made a motion to go into executive session to discuss Personnel Matters Pursuant to 0RC 121.22(G)(1) and to prepare for Collective Bargaining with FOP-OLC Pursuant to ORC 121.22(G)(4) and to discuss Purchase of Property Pursuant to ORC 121.22(G)(2). Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to come out of executive session. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
With no other business to come before the Board, Chairman Humphrey adjourned the meeting at 11:15 PM.
ATTEST: CLERK
CHAIRMAN