The Miami Township Board of Trustees met in regular session on Tuesday, February 20,1996 at 8:00 PM at the Miami Township Civic Building. Chairperson, Joe Uecker called the meeting to order with the Pledge of Allegiance. Township Clerk, Eric Ferry called the roll. In attendance were, Chairperson Joe Uecker, Vice Chairperson, Jean Schmidt and member Ed Humphrey.
Jean Schmidt made a motion to approve the minutes of the February 06,1996 Trustee meeting as presented. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Police Chief Steve Bailey presented the Employee of the Month award to Office Kevin Petrocelli. Officer Petrocelli, hired in October 1995, has proven to be an exemplary representative of the Township.
Chief Bailey presented both Officer Ed Schmid and Officer T.J. Spencer with the Lifesaving Award. On January 23,1996, the Officers saved the life of a heart attack victim, through CPR.
Chief Bailey presented Officer Terry Trost with the Lifesaving Award. On January 24,1996, Officer Trost was the first to arrive at a "non-breather" 911 call site. Through CPR, Officer Trost was able to restore breathing to the victim.
Chairperson Uecker recognized a guest, Carolyn Green, Clermont County Recorder.
Chairperson Uecker announced David Robbins would like to address the Board and guests.
David Robbins, a first grader, of 1074 Caraway Lane stated he did not like the smoking billboard and asked the Trustees to take them down. Mrs. Schmidt responded that while she personally would like to see the smoking advertising billboards removed, the Trustees did not have the power to remove the billboards, but suggested he write to his representative and senator. Mrs. Schmidt provided the names and addresses to Mr. Robbins.
Fire Chief, James Whitworth presented the January Fire and EMS Department report. Chief Whitworth reported each station has a mounted "Right To Know/Safety Center". Other details for the month are provided in the written monthly report.
Police Chief Bailey presented the January Police Department report. January was a busy month with an increase in crimes against property. The Commission on Accreditation for Law Enforcement Agencys Inc. conducted their assessment of the Department. In the exit interview on January 31,1996, the assessment team noted they would be recommending the department for unqualified, accrediated status with the Commission at their March meeting. The Department met 100 % of the mandatory standards and 91.6% of the optional standards. Other information for the month is provided in the written report.
Service Director, Walter Fischer presented the January report for the Service Department. Of special note, the Department survived the areas worst blizzard on record (14.5 inches). This brings salt usage to 1818.01 tons at a cost of $48,850.42 for the season.
Chairperson Uecker presented the Zoning Department report for January. There were 28 new home starts (up from 1995), 10 complaints investigated and 02 site plan reviews. Total fees wer $4,035.60.
Clerk, Eric Ferry read a letter from the Clermont County Planning Commission regarding the Millbrook Farm Amended Design Plan. The Planning Commission will formally review and take action on Tuesday, February 27,1996 at 7:00 PM.
Mr. Ferry read a letter from the Clermont County Planning Commission regardig Hunter's Ridge Farms Revised Design Plan. The Planning Commission will formally review and take action on Tuesday, February 27,1996 at 7:00 PM.
Mr. Ferry read a letter from the Clermont County Planning Commission regarding Miami Township Zoning Case #418 (Text Amendment). The Planning Commission will review and take action on this matter at the regular meeting of February 27,1996 at 7:00 PM.
Mr. Ferry read a letter from the Clermont County Engineer, Carl G. Hartman regarding updated restrictions on bridges in the county.
Mr. Ferry read a letter from Quentin S. Daly of 5607 Autumn Wynd Lane in the township. Mr Daly's concern is with the rate increase from Warner Cable. He stated he felt Warner Cable is behind in technology, have increased rates more than 100 % and provide poor service.
Public Hearing for Chadwick Farm Phase II Street Lighting District - Mr. Duckworth presented the Trustees with the application for a Street Lighting District for Chadwick Farm Phase II. Jean Schmidt excluded herself from voting on this matter due to a conflict of interest. There was no public comment.
Ed Humphrey made a motion to adopt a resolution establishing a lighting district for Chadwick Farm Phase II. Joe Uecker seconded the motion. Upon roll call, Joe Uecker voted "AYE", Ed Humphrey voted "AYE". Jean Schmidt abstained.
Loveland Recreation Board - Summer Program - Mr. Duckworth discussed the request for $3800.00 by the Loveland Recreation Board for the Summer Program for children who live in Miami Township. Mr. Duckworth recommended the Board reject this request. The Trustees agreed not to participate in this program. A letter notifying the Loveland Recreation Board of this descision will be drafted by Mr. Duckworth.
Public Hearing Case #416,Continuation - Mr. Uecker reminded those in attendance of the continuation of the Public Hearing on Case #416 will be held February 28,1996 at 8:00 PM at the Township Hall.
Ed Humphrey made a motion to pay the Township bills including vouchers 59323 through 59457 for a total of $273,055.10. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth stated he received a request from the City of Milford regarding the transfer of Greenlawn Cemetary records. They are requesting all records pertaining to the cemetary. Milford has a legal right to the Greenlawn records.
If the Board has reason to deny the request, they need to be told why. Jean Schmidt made a motion to adopt a resolution transferring all records pertaining to the Greenlawn Cemetery to the City of Milford. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer requested authorization for out of township travel to Columbus, lodging and meals for training of two department members, John Poe and Randy Huneck. The class is presented by OSHA on Trenching and Excavation. Jean Schmidt made a motion to approve the out of township travel, lodging and meals for John Poe and Randy Huneck to attend the OSHA class on Trenching and Excavation. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth informed the Board that two required components of the 131 park development plan are a Phase I environmental site audit and wetlands delineation. Mr. Duckworth recommended the Board utilize the services of 3D/Environmental at a cost of $2,775. for both components. Jean Schmidt made a motion to award the contract for the Phase I environmental site audit and wetlands delineation to
3D/Environmental and to authorize Mr. Duckworth to enter into a contract with 3D/Environmental for this purpose. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reported a total of five (5) bids for the Township's $1,850,000.00 Park Improvement Notes were submitted. The Fifth Third Bank offered the lowest bank interest rate of 4.20009%. Jean Schmidt made a motion to adopt a resolution authorizing the issuance and sale of $1,850,000.00 of notes to the Fifth Third Bank. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth submitted six candidates recommended for employement by Chief Whitworth. Of the six, two will be firefighter/emts, four will be qualified as
firefighter/paramedics. Ed Humphrey made a motion to offer the following candidates conditional employment as firefighter/emt's and /or firefigher/paramedics;
Keith Armstrong FF/EMT Brad Parker FF/EMTP
Kenneth Lovins FF/EMT (P) Johnny Mason FF/EMT (P)
Jeffrey McDonough FF/EMT James Watkins FF/EMTP
*(P) indicates currently in paramedic school)
Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer requested authorization to advertise for Ground Maintenance Bids for the 1996 season. He suggested a date of March 19,1996 for bid opening.
Jean Schmidt made a motion to authorize Mr. Walt Fischer to advertise for Ground Maintenance Bids for the 1996 season. Bids to be opened March 19,1996 at 8:30PM.
Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Brenda Adamson of 1372 Barre Lane, Loveland registered a complaint against Walter Fischer, Township employee. The complaint was referred to Mr. Duckworth for investigation per the Miami Township Personnel Policy and Procedures.
Mr. Duckworth should report the findings to the Board at the March 19,1996 meeting.
William B. Knepp, President of Miami Glen, Greater Miami Township Performing Arts Center presented invitations to the Board to attend a luncheon and meeting Friday, February 23,1996 at 12:00PM at Miami Township Hall. Lunch will be served at noon and is open to all Township employees.
Dan Stauft of Miami Glen reported that construction of the amphitheater will reduce the river flood level by two inches. He presented the Board with a certificate of insurance on the Miami Glen Project.
There was no further public comment.
Jean Schmidt made a motion to go into executive session to discuss collective bargaining with FOP pursuant to ORC 121.22(G)(4) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of executive session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, the meeting was adjourned at 10:30 PM.
ATTEST:______________________________________________________________CLERK
_______________________________________________________________CHAIRPERSON