The Miami Township Board of Trustees met in regular session, June 18,1996 at 8:00 PM at the Miami Township Civic Center. Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric Ferry called the roll. In attendance were Chairperson Joseph Uecker, Vice Chairperson Jean Schmidt and member Edwin Humphrey.
Jean Schmidt made a motion to approve the minutes of the June 04,1996 Board of Trustee meeting as presented. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Fire & EMS Chief, Jim Whitworth presented the May Department report to the Board. Of special note, the new pumper was placed in service May 27th at the Central Safety Services Building. The new ambulances are in production and should be delivered around the first of July.
Police Chief R. Steven Bailey presented the May Police Department report to the Board. The number of calls for service decreased during May, however there was a notable increase in the crime rate. Officer Jim Young received the Employee of the Month award for April.
Service Director Walter Fischer presented the Board with the May report . Of special note, the Infrastructure repairs continue as a result of storm water damage to Lower Lewis Road, Sugar Camp Road and Mt. Zion Road. Pot hole repairs has begun.
Ms. Gloria Condelles presented the Zoning Department report for the month of May. New Homes-single family starts are up 70 over 1995 for a total of 174.
Clerk Eric Ferry read three notices from the Clermont County Planning Commission advising the Formal Reviews of Arnold Palmer Drive, The Woods at Miami Trails, Section 7,8, and 9, and Mueller Meadow, Section 4 will be held June 25th at 7:00 PM .
Mr. Ferry read a notice from the Clermont County Engineer regarding the OKI Eastern Corridor Study Caucus was held Thursday , June 13,1996.
Mr. Ferry read a letter from the Union Township Trustees to the Clermont County Commissioners regarding Local Government Fund and Local Government Revenue Assistance Fund Alternative method of apportioning fund. The letter requested the Commissioners cast a dissenting vote relating to the current distribution of these (LGF) (LGRAF) funds.
Mr. Ferry read a memo from Police Chief R. Steven Bailey regarding Liquor Permit transfer #42909430005, JJP Inc dba JPS Food Mart from WKL Inc dba Sams Food Mart #2, 6380 Branch Hill Guinea Pike. The Police Department has no objection to this Liquor transfer at this time.
Mr. Ferry read a letter from Becky Jauch announcing that Christopher Uecker has earned the rank of Eagle Scout. On June 30th, the Troop will hold his Eagle Court of Honor. It would certainly add to the significance of the event if we could present him with a letter from you (the Board).
Clerk Eric Ferry opened the Bids for the Price Road Park as received (time stamped)
1st Sunesis Construction $477,733.25
2nd Jeffery Allen Corp. $439,630.00
3rd DER Construction $435,416.00
4th Broom Performance Paving $493,342.00
5th Langenhime and Thompson $473,000.00
Ed Humphrey made a motion to accept the bids into record and submit them for review and evaluation by the staff. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
In continuance of the Public Hearing on a Street Lighting District for the Woods at Miami Trails, Phase II, Miami Township Administrator, David Duckworth requested the Board continue the Public Hearing to July 02,1996. Jean Schmidt made a motion to continue to July 02,1996, the Public Hearing on a Street Lighting District for the Woods at Miami Trails, Phase II. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to adopt Resolution 96-22 recognizing Tim Pugh for achieving the rank of Eagle Scout. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to adopt Resolution 96-23 recognizing Christopher Uecker for achieving the rank of Eagle Scout. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker reminded the Board of the "Twelve on Tour" project with Channel 12 TV.
Chairperson Uecker reminded the Board of the special meeting with the Clermont County Office of Environmental Quality regarding Wastewater Master Plan on June 26th at 7:30 PM.
Chairperson Uecker reminded the Board that the Miami Township first Annual Brush Collection day will be held June 29th from 8:00 AM to 4:00 PM.
Ed Humphrey made a motion to pay the bills of the Township including checks numbered 60178 through 60393 for a total of $363,460.96. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, the Police Department wishes to apply for DARE grant. A requirement of the grant application is a Resolution authorizing the department to apply for funds and to enter into an agreement if funds are awarded.
Jean Schmidt made a motion to adopt Resolution 96-24 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants Program and to enter into agreement with the Ohio Attorney General’s Office to implement the funding program. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, the Township is in receipt of a tax abatement application from SDRC for a sixty (60) percent ten (10) year abatement on both real and personal property tax. Mr. Charles Lawrence, Director of Administration at SDRC spoke on behalf of the company. SDRC is experiencing positive growth due to a large number of pending contracts. The company currently has over 800 employees working out of their main facility (a building that was built to house 720 employees) In anticipation of the expected growth, the company plans to hire an additional 150 employees over the next 3 years. The total investment in building improvements, machinery and equipment, and furniture and fixtures as a result of the expansion project is $7 million. Jean Schmidt made a motion to grant SDRC a sixty (60 ) percent ten(10) year tax abatement of both real and personal property taxes. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer presented the Board with an updated listing of the Township roads to be paved this season. The total cost estimated for the 1996 Resurfacing Program is $405,499.37. Mr. Fischer requested authorization to advertise for bids for the 1996 Resurfacing Program for Miami Township. Jean Schmidt made a motion to approve the 1996 Resurfacing Program except sidewalks as presented and authorize the advertising for bids for the project. Bids to be opened July 16th, 1996 at 8:15 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to hold a Special Board of Trustees Meeting on Monday, July 22,1996 at 12 Noon at the Miami Township Civic Center for the purpose of reviewing bids and awarding the 1996 Resurfacing contract and any other business that may come before the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer presented the board with a revised Salt Dome Project plan. Jean Schmidt made a motion to advertise for bids for the Salt Dome Project with bid opening to be July 22ndat 8:15 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, Chief Whitworth has submitted a request for the promotion of Jason Beckett from Volunteer Fire Fighter to Part Time Firefighter/EMTB effective June 23,1996 at an hourly rate of pay of $7.35. Jean Schmidt made a motion to promote Jason Beckett to Part Time Firefighter/EDMTB effective June 23,1996 at $7.35 per hour. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker stated Public Hearings for Zoning Cases #420 and #421 need to be set. Jean Schmidt made a motion to hold a Public Hearing for Zoning Cases #420 and #421 on July 16,1996 at 7:00 PM at the Miami Township Civic Center. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Marvin Hudson of 5969 Pinto Place representing St. Martin District Council of St. Vincent Paul reminded everyone that Saturday is the moment of truth, the Run for the Poor.
There were no other comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and collective bargaining pursuant to ORC 121.22(G)(5). Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to offer conditional employment to Steve Burgess for the open position of police road patrol. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to hold a special meeting at 7:00 PM July 02,1996 for the purpose of interviewing a candidate for planner. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE"
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:55 PM.
ATTEST_________________________________________________CLERK
_________________________________________________CHAIRPERSON