The Miami Township Board of Trustees met in special session , Monday, December 30, 1996 at 8:00 PM in the Miami Township Civic Center. Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Joseph Uecker, Jean Schmidt and Edwin H. Humphrey.
Jean Schmidt made a motion to approve the minutes from the November 25th and December 16th meetings on Public Hearing of Case #423 and the minutes of the regular Board meeting on December 05th, 1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
FIRE/EMS - Chief Jim Whitworth presented the November report to the Board. He advised the Board he has received resignations from three (3) part time personnel. He also noted two employees have completed the Ohio Professional Fire Fighters Class (240 hours) and Lt. Paul Lehn and FF/EMTP Barry Mesley are taking computer
classes at Clermont College. He noted 60 Township employees took advantage of the free flu vaccinations.
POLICE - Chief Steve Bailey presented the Police Department report . He advised the Board that recruitment efforts have resulted in 148 persons signed up to take the Police Exam this Saturday and 5 persons have signed up to take the clerical exam. He advised the Board, the department has received a DARE Grant for $11,324.00 which will be applied toward the 1997 program. More good news. Miami Township will be receiving a $225,000.00 grant funded under the COPS Universal Hiring Program to hire three new, additional full time police officers.
SERVICE - Service Director, Walter Fischer presented the Service Department report for November. He noted the weather has stopped construction at the North Park, however the Salt Dome Project was completed December 23rd. The estimated completion date for the Beech Road Issue 2 Project is January 31st.
ZONING - Ms. Gloria Condelles presented the Zoning Department report for November noting new home starts through November 1996 were 310 compared to 248 for the same period in 1995. Total receipts for the month were $5,157.28.
Mr. Ferry read a memo from the Clermont County Engineer advising the South Milford Road Bridge is opened as of December 21, 1996. The bridge will be closed for two week in April or May to allow completion of the project to specifications.
Mr. Ferry read a memo from Police Chief Bailey to Mr. Duckworth regarding the VFW Post 6562 at 1596 SR 121, Milford liquor permit cancellation, permit D-4 # 9262355-65620.
Mr. Ferry read a letter from the Children’s Shrine Hospital Fund raising committee regarding the Hospital Plaque Program. They asked the Board to contribute. Plaques are awarded to donors of $100.00 or more.
Mr. Ferry read a letter from former Miami Township employee, Kelly Brooks. Ms. Kelly apologized to the Board for the hardship her actions (while an employee) may have caused.
Mr. Duckworth updated the Board on the alleged Parking Problem on Michelle Trail. In the opinion of the Safety-Service Committee, there does not appear to be a safety concern or need for any action by the Township at this time. Mrs. Schmidt asked if the area could be monitored for the next 30 days before a decision is made. Mr. Duckworth agreed to continue monitoring the situation for the next 30 days.
Ed Humphrey made a motion to pay the bills of the Township including 234 checks numbered 61484 through 61720 for a total amount of $420,769.75. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Fire Chief, Jim Whitworth advised the Board he recommends the Miamiville Emergency Support Service (M.E.S.S.) for consideration for the Clermont 2001 "Salute to Leaders Award", in the "Civic" classification.
Jean Schmidt made a motion to nominate the Miamiville Emergency Support Service for the Clermont 2001 " Salute to Leaders Award" from Miami Township. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Service Director requested a Speed Limit Reduction from 55 M.P.H. to 25 M.P.H. for Hunters Ridge Subdivision in the interest of public safety. Ed Humphrey made a motion to adopt Resolution 96-57 establishing a 25 Mile Per Hour speed limit for Wade Road (T-238) and an extension of Finch Lane (T-800) in the platted subdivision known as Hunters Ridge in the interest of public safety. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry advised the Board the current depository contract with Fifth Third Bank expires on January 01, 1997 . Mr. Ferry recommended the Board renew a depository agreement with Fifth Third Bank for the next two years. Ed Humphrey made a motion to renew the Township’s Depository Agreement with the Fifth Third Bank for another two years. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer recommended Christmas Tree Recycling be held at the North Safety Station and Buckwheat Park. Trees would be accepted during day light hours at both locations December 29th through January 19th. Ed Humphrey made a motion to hold the Christmas Tree Recycling December 29th through January 19th during day light hours at the North Safety Station and Buckwheat Park. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented the Board a 1996 Appropriations Amendment due to higher revenues received . Ed Humphrey made a motion to accept the resolution 96-56 as prepared for the 1996 Appropriations Amendment. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested the Board approve a transfer of $22,446.55 from the General Fund to the Lighting District Fund. Due to a collection mistake on the part of the County Auditor, certain lighting district assessments were not collected. Ed Humphrey made a motion to authorize the transfer of $22,446.55 from the General Fund to the Lighting District Fund to correct a deficiency. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented a resolution for the Board to establish the 1997 Temporary Appropriations. Jean Schmidt made a motion to adopt Resolution 96-58 establishing the 1997 Temporary Appropriations ( see attached). Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer requested the Board approve the use of the new Salt Dome storage facility by the Clermont County Engineer. Salt usage would be recorded and replaced as necessary. Ed Humphrey made a motion to authorize the Service Director to offer the use of the Miami Township Salt Dome to the Clermont County Engineer’s office with the agreement that salt used will be replaced as necessary. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. James Roeder of 1009 SR 131 came forth to discuss his views of the problems with the Harvest Ridge development by Towne Properties. He has numerous problems with residents using his property, mostly his lake, as their own. Mr. Roeder suggests the zoning changes granted to Towne Properties caused these problems. The Trustees determined they would investigate this problem and report back to Mr. Roeder.
Mr. Duckworth reminded the Board a Retirement Party will be held at l:30 PM tomorrow for Maggie Keller.
Chairperson Uecker turned the meeting over to Clerk, Eric C. Ferry.
Joseph W. Uecker made a motion to nominate for the position of Chairperson of the Board of Trustees, Ms. Jean Schmidt. Edwin H. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Joseph W. Uecker made a motion to nominate for the position of Vice Chairperson of the Board of Trustees, Mr. Edwin H. Humphrey. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to establish the regular meeting nights of the Board of Trustees as the first and third Tuesday of each month. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, the Chairperson adjourned the meeting at PM..
ATTEST_____________________________________________________CLERK
_____________________________________________________CHAIRPERSON