The Miami Township Board of Trustees met in regular session Tuesday, May 06, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt and Joseph W. Uecker. Edwin H. Humphrey was absent due to illness.
Mr. Uecker made a motion to approve the minutes of the April 15, 1997 Board of Trustee Meetings (two) as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry read a letter directed to Mr. Paul Braasch, Solid Waste Disposal Coordinator from the Ohio EPA. The letter advised Mr. Braasch that the Sewer District’s proposal to dispose of biosolids from its wasterwater treatment plants, via Wheelabrator Clean Water Systems,Inc. on the Fields CT-08-01, CT-08-02 and CT-08-03 have been found acceptable .
Mr. Ferry read from the Clermont County Commissioners Journal #284 advising of release of combined performance-maintenance bond for and acceptance of the following streets into the Miami Township Public Road system, In the Miami Trails Subdivision, Block H - Miamiridge Drive T-2465 0.182 miles and Ridgeview Court T-2547 0.033 miles. In the Miami Trails Subdivision, Block I - Ridgeview Court T-2547 0.071 miles, Miami Ridge Drive T-2465 0.294 miles, Miami Woods Drive T-2548 0.088 miles and Miami Heights Court T-2464 0.015 miles. In the Miami Trails Subdivision, Block J - Miamiridge Drive T-2465 0.177 miles.
Mr. Ferry read a letter from the Clermont County Engineer regarding storm water concerns of Mr. McIntosh at 329 Poplar in Miami Township. The letter outlined a summary of factors, observations and opinions. The Engineer’s office considers this matter to be inactive but the file will not be closed. Mrs. Schmidt advised the Board that Commissioner Proud attended a meeting with the property owners regarding this matter at the Township on May 5th.
Mr. Ferry read an invitation from the Board of Trustees of Symmes Township to attend the Dedication Ceremony for Seven Gable Park at 11680 Seven Gables Road in Symmes Township on Saturday, May 10, 1997 at 2:00 PM.
Mr. Ferry read a letter from Nedra Sneed thanking the Miami Township Life Squad staff for saving her sons life on April 20, 1997.
Mrs. Schmidt read a letter from Clermont County Auditor, Linda L. Fraley regarding the Local Government and Local Government Revenue Assistance Fund distribution. Ms. Fraley advised the Board, a meeting will be held Tuesday, May 13, 1997 at 7:00 PM at the Administration Building to answer questions and finalize the proposal for distribution of the Local Government and Local Government Revenue Assistance Funds. Mr. Uecker reiterated the position of the Miami Township Board which is to recommend not accepting this proposal. Mrs. Schmidt concurred. Mr. Uecker agreed to attend the meeting on May 13, 1997 to voice the opinions of this Board
Miami Township Police Chief, R. Steven Bailey swore in new Miami Township Police Officer, Matthew Davis.
Mr. Ferry opened bids for the Tennis Courts project.
Mr. Uecker made a motion to accept the Bids into the records and turn the bids over to the Service Director for review and recommendation by the next regular meeting of the Board. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth presented the Board a resolution authorizing a Lighting District for Harvest Ridge, Section 1. Mr. Uecker made a motion to adopt Resolution 97-12 providing for the procurement of a street lighting system for Harvest Ridge, Section 1. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Board tabled making a decision on the creation of a lighting district for the Reserve at the Oasis until the next regular Board meeting.
Mr. Duckworth presented for consideration, "The Miami Township Field Use Policies." Miami Township Attorney, John Korfhagen has suggested a couple of language changes. Mr. Uecker made a motion to adopt the Miami Township Field Use Policies as amended with no fees for 1997 and the Loveland Charter exception. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief, James Whitworth advised the Board the final payment of the 1995 EMS Grant has been received in the amount of $3,023.50. We were also approved to receive $3,521.00 for the 1996 EMS Grant for training.
Mr. Duckworth requested the Board table any discussion of the Public Access-Cable TV issue until the next regular meeting. The Board concurred. They opened the topic for public discussion. Mr. Don Brown of 5670 Highland Terrace voiced his concerns for this not being a Public Access facility, open to the residents of Miami Township. Also not joining the ICRC. Mr. Duckworth responded the Township opted not to go with ICRC mainly because of the cost. The programming will be determined later and at this time it is probable that school programs would be aired. Mr. Tom Siberski of 6220 North Shadow Hill Way presented a review of the Public Access information gathered by ICRC in 1994. The Board indicated they are interested in Government Access-Cable TV not Public Access.
Mr. Walter Fischer, Service Director presented the Board a request for a change order on the fencing and landscaping for the Paxton-Ramsey Park. This will increase the cost of the fencing by $2000.00 and the cost of the trees will increase by $3606.00. The Board approved the change orders.
Mr. Uecker made a motion to pay the bills of the Township including checks numbered 64497 to 64705 for a total amount of $374,319.96. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a 1997 Street Resurfacing plan for Miami Township. Mr. Uecker made a motion to advertise for bid the 1997 Miami Township Street Resurfacing Project with a bid opening on June 03, 1997 at 8:30 PM. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a request to reduce the speed to 25 MPH at Park 50 Technecenter.
Mr. Uecker made a motion to adopt Resolution 97-13 establishing 25 MPH as the speed limit at the Park 50 Technecenter (T-2105, T2102, T2104 and T2103) Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a request to reduce the speed to 25 MPH on Miami Ridge Drive. Mr. Uecker made a motion to adopt Resolution 97-14 establishing 25 MPH as the speed limit on Miami Ridge Drive (T-2465) in the Miami Trails (Block H) subdivision. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Fire Chief Jim Whitworth to remove the following Fire/EMS employees from probation; Full-Time Fire Fighter/Paramedics Lynn Hausman effective 3/15/97 and David Jetter effective 3/23/97. Mr. Uecker made a motion to remove from probationary status to full time employment Fire Fighter/Paramedics Lynn Hausman effective 3/15/97 and David Jetter effective 3/23/97. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board , Chief Whitworth has submitted a list of candidates who have successfully completed the first phase of testing for the position of Full-Time Fire Fighter/Paramedic. The candidates are Dana Smith, Scott Snell and Jeff Childers. It was requested the Board conduct interviews of theses candidates prior to the 5/20/97 meeting. Mr. Uecker made a motion to schedule a special meeting on Monday, May 19,1997 at 6:00 PM for the purpose of interviewing the candidates for the position of Full-Time Fire Fighter/ Paramedic. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chief Whitworth for authorization to proceed with the hiring of 10 new part-time Fire Fighter/Paramedics. Mr. Uecker made a motion to authorize Chief Whitworth to proceed immediately with the process to hire 10 new part time Fire Fighter/Paramedics. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Board elected to table until the next regular meeting a decision on the date for the opening ceremony for the Paxton-Ramsey Park.
Mr. Duckworth advised the Board that a date after June 15th needs to be selected for a competitive softball game between the Loveland select youth team and the Miamiville youth team with the winner holding bragging rights for the first annual Miami Township Cup. The Board tentatively set the date for June 28,1997 at 9:00 AM with the awards ceremony at 12:00 noon.
Mr. Duckworth requested authorization to hire three (3) seasonal employees for the Service Department. The positions were included in the 1997 appropriations. Mr. Uecker made a motion to authorize Mr. Duckworth to proceed with the hiring process for three seasonal employees for the Service Department. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Miami Township Zoning Planner requested a joint meeting with the Miami Township Zoning Commission, Board of Appeals and the Trustees. Mr. Uecker made a motion to hold a special joint meeting with the Miami Township Zoning Commission and Board of Appeals on Monday, May 19, 1997 at 7:30 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Willard Volkmar 310 Miami Valley Drive spoke about a drainage problem in front of his home. He complained he has been waiting for two or three years to have this problem corrected. He asked why the Board didn’t hire more help for the service department which is two years behind in correcting problems in the Township? The Board replied the reason for not hiring additional personnel was a lack of funds. Mr. Fischer of the Service Department assured Mr. Volkmar the problem will be corrected this summer.
Mr. Marv Hudson of 5969 Pinto Place announced the Fifth Annual Run for the Poor will be held Saturday, June 21, 1997 at 9:00 AM.
Mr. Walter Fischer announced the Miami Township Beat the Heat Run will be held July 19,1997 at the Paxton-Ramsey Park.
Mr. Uecker made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to promote Police Officer Ed Schmid to the position of Police Sergeant effective May 15, 1997. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at
11:25 PM.
ATTEST____________________________________________CLERK, ERIC C. FERRY
___________________________________________CHAIRPERSON, JEAN SCHMIDT