The Miami Township Board of Trustees met in regular session on Tuesday, October 21, 1997 at 8:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Chairperson Schmidt advised the Board , Clerk Eric Ferry will not be able to attend the meeting and asked for a motion to appoint an acting clerk. Ed Humphrey made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk for the meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from two October 07, 1997 meetings.
Miami Township Police Chief performed the swearing in of newly hired Police Officer Jeffrey Lee Banker.
Fire Chief Jim Whitworth presented the Fire and EMS Department report for September. He reviewed some of the highlights of the month. There were no questions.
Larry Fronk, Planning and Zoning Director presented the Department September report. The total revenue for the month was $8,301.36. There were no questions.
Police Chief R. Steven Bailey presented the Police Department activity report for September. He noted major crimes decreased during September, however it remained above the average monthly total for the year. There were no questions.
Service Director Walter Fischer gave the Service Department and Parks report for September. He noted all sports fields are finished at the South Park. There were no questions.
Mr. Duckworth read from the Clermont County Commissioner’s Journal # 284 dated 10/08/97 . The following roads and lengths have been placed into the Miami Township Public Road System;
Beech Grove Drive 0.203 T-2395
Wild Cherry Drive 0.050 T-2566
Paxton Woods Drive 0.038 T-2016
Paxton Woods Drive 0.228 T-2016
Paul Vista Drive 0.048 T-2567
Travis Court 0.069 T-2568
Belle Meade Farm Drive 0.077 T-2454
Whileaway Drive 0.285 T-2569
Parish Hill Ct. 0.050 T-2570
Almahurst Lane 0.128 T-2496
Airdrie Court 0.087 T-2571
Gallaher Court 0.128 T-2572
Mr. Duckworth read a notice from the Clermont County Department of Community Planning and Development advising the Planning Commission Staff will review and take action on Miami Township Zoning Cases 428, 429 and 430 on October 28, 1997 at 5:00 PM.
Mr. Duckworth read a letter directed to the Board from Lisa Eccles requesting a curfew for the Township juveniles.
Mr. Duckworth read a letter with the exact contents of the Eccles letter. This copy was signed by Jim Nichols. Mrs. Schmidt stated she had spoken with Ms. Eccles and directed the Safety Committee to review this matter and determine if a curfew would be helpful to the Township.
Mr. Duckworth read a notice from the Clermont County Commissioners’ Journal #284 dated October 15, 1997. The following roads and lengths have been placed into the Miami Township Public Road System;
Miami Lake Drive 0.225 T-2577
Miami Woods Drive 0.453 T-2548
Woodlake Court 0.044 T-2578
Ridgewood Drive 0.089 T-2579
Miami Woods Drive 0.168 T-2548
Valley Woods Court 0.122 T-2580
Miami Woods Drive 0.056 T-2548
Forest View Court 0.038 T-2581
Oak Ridge Court 0.064 T-2582
Miami Woods Drive 0.078 T-2548
Mr. Duckworth read a letter from Joan Paxton Jameson regarding a run down house on Branch Hill Guinea right before the bike trail. Ms. Jameson asked if something could be done to clean up this problem.
Mrs. Schmidt requested Mr. Duckworth contact Ms. Jameson to let her know we are looking into this situation.
Mr. Duckworth read a letter from Paul Vosseberg and Harry C. Scott III on behalf of the Miami Township Firefighters thanking the Trustees for their vision and commitment to excellence and safety in the community.
Mrs. Schmidt stated there was one letter that did not make it on the agenda. Each Board member has received a copy of the letter from the residents of Linda Way Drive regarding the park. Mrs. Schmidt suggested a special meeting with the residents of Linda Way Drive. Mr. Duckworth will contact a representative of the residents and see if they could meet with the Board on November 18th at 6:30PM.
Mr. Duckworth reported the Township has received several petitions from the Milford-Miami Ministerial Association and various members of churches in Miami Township requesting an amendment to Article 17 (signs) of the Miami Township Zoning Resolution. The specific objection to Article 17 is over the size of church signs. Mr. Fronk advised the Board he has met with the MMMA to discuss this issue. The Board agreed there should be changes to Article 17, however there are other modifications needed and the issue will be investigated.
Mr. Duckworth recommended the Board approve the bid submitted by King’s Dodge, Inc. for a 1998 all-wheel drive mini-van in the amount of $26, 975.00. Mr. Uecker made a motion to approve the bid submitted by King’s Dodge, Inc. and authorize the purchase of a 1998 all wheel drive mini van for the amount of $26,975.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the Board with a two proposed amendments to Article 18 of the Zoning Resolutions. The first relates to setback of accessory buildings and will resolve any inconsistency in the Zoning Resolution. The second relates to requiring sidewalks in all future residential subdivisions. Each Board member presented their opinions and reasons for agreeing with the proposals.
Mrs. Schmidt reminded the Board and visitors that Trick or Treat will be observed on Halloween, October 31, 1997 from 6:00 PM to 8:00 PM.
Mr. Humphrey made a motion to pay the bills of the Township including 92 checks numbered from 62809 to 62900 plus the payroll dated 10/10/97 in the amount of $197,976.32. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt requested the November 4, 1997 Board meeting be changed to November 6, 1997 because of the Elections. Mr. Humphrey made a motion to change the November 4, 1997 Board of Trustee meeting to November 6, 1997 at 8:30 PM because of the Elections. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received notification from Warner Cable that the rates for Basic and Standard Cable TV will increase in 1998 The Basic rate will increase one (1) percent and the Standard rate will increase nine(9) percent.
Denny Begue and Matt Van Sant from the Clermont Chamber of Commerce spoke to the Board regarding the planning process of their Corridor Transportation project. Mr. Begue presented an overview of an Economic Impact Study prepared by Woolpert. Mr. Begue suggested the Board pass a resolution to support the Corridor Transportation project. Mrs. Schmidt requested the formal resolution be prepared for the November 6, 1997 meeting.
Mr. Walter Fischer requested authorization for money required for extra work and paving at the South Park. The total amount required is $28,300.00. Mr. Uecker made a motion to authorize the expenditure of $28,300.00 for change orders 5, 6 & 7. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request from Chief Whitworth for authorization to purchase surplus SCBA and air cylinders from the Sharonville Fire Department. There are 10 Mark II SCBA at $300.00 each and 10 SCBA cylinders with a 10 year life at $84.00 each and 4 SCBA cylinders with a 9 year life at $70.00 each. The total cost is $4,120.00. This is a savings of over $20,000.00 on the purchase of new equipment. All equipment has been inspected by Captain John Dold of the Miami Township Fire Department. Mr. Uecker made a motion to adopt RESOLUTION 97-37 authorizing the purchase of surplus equipment from another Political Subdivision. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced Fl u Vaccinations will be available free to Township employees beginning tonight. Shots will be given at the Central and North Stations.
Chief Jim Whitworth requested the Board authorize the advertisement of bids for two new 1998 Type 1 Medium Duty Ambulances. He recommended a bid opening on November 18, 1997 at 8:15 PM. Mr. Humphrey made a motion to authorize the advertising of bids for two new 1998 Type 1 Medium Duty Ambulances with bid openings on November 18, 1997 at 8:15 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board that full time firefighter/paramedic, James Curry has resigned effective October 28, 1997. This leaves another opening in the full time fire and EMS staffing. Chief Whitworth requests authority to hire a replacement. Mr. Uecker made a motion to authorize the hiring of a replacement Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested the Board adopt a resolution reducing the speed limit to 25 MPH on Miami Woods Drive and Ridgeview Court. Mr. Humphrey made a motion to adopt RESOLUTION 97-38 establishing a 25 MPH speed limit on Miami Woods Drive (T-2548) and Ridgeview Court (T- ). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Lewis White of 6005 Grist Mill Court asked what they thought the curfew would be in Miami Township? The Trustees answered they do not know at this time. The Safety Committee will investigate the issue and report back to the Board. Mr. White stated he would not mind a curfew.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC (121-22)(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:00 PM.
ATTEST__________________________________________DAVID DUCKWORTH, ACTING
CLERK
________________________________________ JEAN SCHMIDT, CHAIRPERSON