The Miami Township Board of Trustees met in regular session on Thursday, November 06, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes of the October 21, 1997 Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the Wine Connection Inc. # 9690838. Police Chief Bailey has indicated a hearing is not requested.
Mr. Ferry read a letter from the Clermont County Engineer to Jim Back of the Costume Castle. There will be a "Left Turn Permitted" sign placed at the entry to the Costume Castle to help alleviate concerns about performing an illegal maneuver.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development announcing the next Planning Seminar. The seminar will be held Monday, November 17, 1997 from 5:30 PM to 7:30PM at Clermont College, Room S-142.
Mr. Ferry read a letter from the Milford Exempted Village School District Superintendent, Loren Wilson. The School Board has accepted Miami Township’s offer to purchase bulk salt from the Township.
Mr. Ferry read a memo from Fire/EMS Chief, Jim Whitworth. Chief Whitworth cited an emergency response on October 27, 1997 where the actions of the occupants demonstrated the lessons learned by the children at the Safety Education Center.
Mr. Ferry read a memo from Chief Whitworth regarding the 1996-1997 EMS Grant. Of the original $10,052.00 grant, the Department spent and was reimbursed $6,091.98. Reimbursement is based on the excellent record keeping and timely submission by Assistant Dan Mack and Captain Brian Gulat.
Mr. Ferry read a memo from Larry Fronk, Miami Township Director of Planning and Zoning regarding Zoning Case # 429 as it relates to Sidewalks. Mr. Fronk recommended the section of Zoning Case 429 relating to sidewalks be withdrawn from consideration by the Zoning Commission and Township Trustees. After a review by the County Planning Commission there are several issues that need to be resolved prior to the adoption of this amendment.
Mr. Ferry read a notice from the Clermont County Engineer advising Salt will be available for pick up for Townships on Friday, November 7, 1997 between 8:00 AM and 3:15 PM at the Filager Road facility.
Mr. Humphrey made a motion to adopt RESOLUTION 97-39 supporting the Clermont County "Family of Projects" for the improvement of various transportation corridors. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-40 authorizing Miami Township to participate in the Ohio Department of Transportation (ODOT) cooperative purchasing program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth provided the Board with a summary of the Safe Communities Grant Project from the Project Coordinator, Fred Humphries. Mr. Duckworth stated he was pleased with the results of the project.
Mr. Duckworth advised the Board he spoke with Sandra Schott from Linda Way Drive and informed her the Board would like to meet with all of the Linda Way residents at a special meeting on November 18, 1997 at 6:30 PM. She agreed to notify the residents. Mr. Uecker made a motion to hold a Special Meeting on November 18, 1997 at 6:30 PM for the purpose of meeting with the residents of Linda Way Drive. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to change the December 1997 meeting dates to December 09 and December 23, 1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Meeting to interview candidates for the Police Department, Fire & EMS Department and the Rural Zoning Commission and Zoning Board of Appeals on November 22, 1997 at 10:00AM at the Township Civic Building. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the bills of the Township including checks numbered from 62901 through 65129 plus payrolls dated October 24, 1997 and November 07, 1997 for a total amount of $1,076,249.65. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported to the Board that SprintCom has proposed a ‘PCS Site Agreement" for the lease of property at the South Park site for a telecommunications tower. The agreement contains a "Co-Location" clause and a "Damage to Premises" clause. SprintCom will pay for the installation of electric utility. The annual rent is proposed at $4,380.00 for 5 years. Mr. Humphrey made a motion to accept the SprintCom ‘PCS Site Agreement". Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a summary of a Strategic Planning Session which he conducted with Department Heads in September. The session focused on the next five years. Mr. Duckworth requested the Board schedule a special meeting within the next 30 days to discuss the summary.
Service Director, Walter Fischer presented the Board with a request for Extra Work Authorization at the South Park for contractor R. F. Scurlock Co., Inc. The extras total $82,137.36. Mr. Humphrey made a motion to authorize additional funding for the South Park Project in the amount of $82, 137.36 for Extra’s numbered 8, 9, 10 and 11. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer informed the Board the SWOP4G salt bids for Miami Township are as follows;
Central Salt $31.25
North American 32.84
Morton 31.74
Cargill 31.74
American 38.74
Mr. Fischer recommended awarding the bid to Central Salt. He also recommended the Board offer use of the new Township Salt Storage facility to the Milford Schools and the County Engineer. All salt usage will be recorded and billed monthly. Mr. Uecker made a motion to award the salt bid to Central Salt. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to offer use of the Salt Storage facility to the Milford Schools at $32.25 per ton and to the County Engineer at $31.25 per ton. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Board Meeting on November 25, 1997 at 8:30 PM for the purpose of holding Public Hearings on Zoning Cases #428, 429 and 430 and any other business of the Township that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Larry Fronk reviewed his proposed amendment to Zoning Resolution as it relates to Sidewalks.
Mr. Walter Fischer requested the Board change the speed limit from 55MPH to 25 MPH on Gallaher Court T-2572 0.126, Almahurst Lane (extra)T-2496 0.126 and Airdrie Court T-2571 0.084. Mr. Uecker made a motion to adopt RESOLUTION 97-41 establishing a 25 MPH speed limit on Almahurst Lane (Extension) (T-2496), Airdrie Court (T-2571) and Gallaher Court (T-2572). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider Personnel Issue pursuant to ORC 121.22(G)(I). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to create two new foreman positions in the Service Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to promote W. Randy Huneck to the position of one of the newly formed Foreman positions at a rate of $16.35 per hour effectively immediately. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.
ATTEST___________________________________________Eric C. Ferry, Clerk
___________________________________________Jean Schmidt, Chairperson