The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, December 15, 1998 at the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt. Mr. Uecker made a motion to approve the November 24th, December 2nd, December 3rd and December 8th Board of Trustee meeting minutes. Mrs. Schmidt seconded the motion approving the November 24th, December 2nd and December 8th minutes. Mrs. Schmidt abstained from voting on the December 3rd minutes. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION- Lemming House Design
Mr. Eric and Lisa Inglert, the architects for the Lemming House project presented the final design and discussed the cost. The cost has accelerated by $100,000.00 due to changing the design and outside materials to brick. The Board approved the design and authorized the Inglert’s to proceed with the plans.
Mr. Ferry read a letter to the Trustees from Mark Jaehnen of the Clermont County Water and Sewer District. Mr. Jaehnen advised the Board that information will not be available until later this month on the Branch Hill-Guinea Pike Road/Sewer Improvements at Loveland-Miamiville Road. He also stated the White Towers elevated water tank is proposed to be constructed in the summer of 1999. It will be 150 feet tall and will hold one million gallons.
Mr. Ferry read a notice from the Clermont County Planning Commission advising receipt of the formal plan for The Hunt Club, Section Four. Action will be taken on December 22nd.
Mr. Ferry read a letter from the Goshen Township Board of Trustees requesting Miami Township to have road salt available on an as needed basis should there be a severe winter season. Goshen Township would replace the salt they borrow. The Board agreed they would cooperate with Goshen Township. Miami Township attorney, John Korfhagen advised the Board he recommended a legal agreement. Mrs. Schmidt made a motion to authorize Mr. Korfhagen to write a contract regarding the Goshen Township and any other request for emergency salt. Also, should an emergency arise before the contract is completed, Miami Township will allow Goshen and the Milford Schools to use Miami Township salt as requested. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter written by Police Chief R. Steven Bailey to Mr. Jay Hamilton of the Ohio Department of Transportation. Chief Bailey urged the installation of a traffic control signal at the intersection of State Route 28 and Woodspoint Drive. Miami Township Administrator, David Duckworth reminded the Board this is a State road, thus ODOT is responsible. He suggested a builder on the site might be encouraged to put in the light.
PUBLIC HEARING - CASE # 438
Chairperson Humphrey opened the Public Hearing for Case #438- Review process "B" residence conditional use. Mr. Ferry read the legal notice, the planning staff report, and the zoning commission decision. Miami Township Planning and Zoning Director, Larry Fronk presented the proposed text amendment to the "B" Residence District. The changes require a concept plan and sets a time limit of 2 years on the start of construction. There were no questions from the Trustees. There were no communications relative to the case. There were no public comments. Chairperson Humphrey closed the public hearing of case #438.
Mrs. Schmidt made a motion to accept the recommendation of the planning staff and Zoning Commission approving the proposed text amendment to the "B" Residence District - Zoning Case #436.
Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to advertise for bids for the Dry Run Road Landslide Correction-Phase II project. He requested bid opening be set for January 19, 1999 at 8:30 PM. The estimated cost to repair the 700 foot landslide section is $435,000.00. Mrs. Schmidt made a motion to authorize advertising for bids for the Dry Run Road Landslide Correction-Phase II project with bid openings January 19, 1999 at 8:30 PM. Mr. Humphrey seconded the motion. Upon roll call, Mrs. Schmidt and Mr. Humphrey voted, "AYE," Mr. Uecker abstained.
Mrs. Schmidt made a motion to appoint James Henderson (incumbent) to the Rural Zoning Commission and Paula Walker (incumbent) to the Zoning Board of Appeals. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE,"
Chairperson Humphrey reminded the Board the final meeting of the year will be December 29th. It will be the re-organizational meeting for 1999. Chairperson Humphrey appointed Mr. Duckworth as acting clerk for the December 29th meeting as Mr. Ferry will be out of town.
Mrs. Schmidt made a motion to pay the bills of the Township including 286 checks numbered from 68001 to 68300 for a total amount of $622,828.30 plus the December 04, 1998 payroll and taxes in the amount of $162,172.26. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the November financial statement.
Mr. Duckworth informed the Board of the 1999 rate information from Time Warner Cable.
Mr. Ferry reminded the Board the State and County Association dues are now due. Mrs. Schmidt made a motion to pay the $35.00 fee for the State Association dues for each Trustee and the Clerk. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board offer probationary employment to Chris Snow effective December 07, 1998 at a salary of $45,000. 00 per year. Mr. Uecker made a motion to offer Chris Snow probationary employment as the Information Systems Manager position, starting at an annual salary of $45,000.00 effective December 07, 1998. Mr. Snow will begin a six month probation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board offer probationary employment to Charles Todd Peters, in the position of probationary police officer effective January 04, 1999 at a starting pay of $15.59 based on the 1998 contract rate. Mrs. Schmidt made a motion to offer probationary employment as a police officer effective January 04, 1999 at an hourly rate of $15.59. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, Chief Bailey has recommended removing police officer’s Heather Burgess and Keith Benhase from probationary employment status. Mrs. Schmidt made a motion to remove Heather Burgess from probationary to permanent employment status effective December 29, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to remove Keith Benhase from probationary to permanent employment status effective December 29, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to offer probationary employment to Keith Clonch for the position of part-time FF/EMTP at a rate of $9.50 per hour effective December 13, 1998. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Milford SAY organization has declined the use of the Miami Meadows Park in 1999. He suggested the Board modify the "Miami Township Field Use Policies" to give field assignment priority to organizations who use the facilities each year. Mrs. Schmidt made a motion to modify the "Miami Township Field Use Policy" to state ; organizations utilizing fields on a continual basis and in good standing with the Township will be given priority over organizations that have never used Miami Township facilities. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt requested the Board set a date to recognize the Team In Training Program, an arm of the Leukemia Society. The Board set the date for January 05, 1998.
Chairperson Humphrey advised the Board that Miami Township resident Chris Wolverton created several of the test performed on the last space mission. He also trained the astronauts in how to run the test. The Board set December 29, 1998 for special recognition of Mr. Wolverton during the regular meeting.
Mr. Duckworth advised the Board that the traffic signal on Branch Hill-Guinea Pike should be operational on December 21, 1998.
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to discuss Personnel matters pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker make a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:10 PM.
ATTEST; ____________________________________________________________________
Eric C. Ferry, Clerk
Edwin H. Humphrey, Chairperson