The Miami Township Board of Trustees met in regular session on Tuesday, December 29, 1998 at 8:00 PM at the Miami Township Civic building. Chairperson Edwin H. Humphrey called the meeting to order. The pledge of allegiance was given. Jean Schmidt made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk. (Mr. Eric Ferry is on vacation) Mr. Joseph W. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt. Mr. Uecker made a motion to approve the December 15, 1998 minutes from the Special Meeting and the Regular Meeting of the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC HEARING - TANGLEWOOD SUBDIVISION, SECTION II LIGHTING DISTRICT
Chairperson Humphrey opened the Public Hearing for the Tanglewood Subdivision, Section II Street Lighting District. Mr. Ken Brooks, President of Tanglewood II Homeowner’s Association, representing the applicants first commended and thanked the Trustees for their support and efforts in getting a stop light at Cook Road and Branch Hill-Guinea. Mr. Brooks stated the homeowner’s association feel that for the safety of the residents of Tanglewood II a lighting district is necessary. 80 percent of the residents have signed the petition for establishment of a lighting district. The Board asked Mr. Brooks the reasons given by the 16 residents who did not sign the petition. Mr. Brooks stated the only reason he knew was the placement of the lights. The Trustees had no additional questions. Chairperson Humphrey asked for comments from adjacent property owners. Mr. Gene Wahler of 6335 South Devonshire Drive stated his concerns and objections to the lighting district. Mr. John Nagle of 6348 South Devonshire Drive stated his concerns regarding the street lighting district and stated he is basically in favor of the lights. Mr. Douglas Harp of 1099 Tumbleweed Drive spoke in favor of the lighting district. Diana Bowman of 6231 Tanglewood Drive spoke in favor of the lighting district. Mr. Paul Wells of 1505 Charleston Lane stated concerns about the placement of the lights. Mr. Jeff Falwell of 6329 South Devonshire Drive came forth to support the lighting district. Mrs. Deborah Wells of 1505 Charleston Lane voiced her concerns about the extra cost to be borne by the homeowner for drilling under driveways for placement of the poles. Chairperson Humphrey noted that all three Trustees have received and read the two letters objecting to the lighting district. Mrs. Schmidt made a motion to close the Public portion of the hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The Trustees discussed the concerns voiced by the residents and the benefits of the lighting district. Mr. Uecker made a motion to adopt RESOLUTION 98-39 providing for the procurement of a street lighting system for Tanglewood-Section II. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS-TAX ABATEMENT REQUEST - HOSEA CONCRETE CONSTRUCTION,INC.
Mr. Jim Hosea presented the Board with background information on the company. He reviewed the plans for the 12,000 to 15,000 square foot building proposed to be on Meijer Drive next to Frequency Marketing. Hosea Concrete Construction,Inc. (HCCI) has requested a 7 year, 60 percent tax abatement for the project. The Board reviewed the application. Mr. Uecker made a motion to approve, pending a final contract, a 7 year, 60 percent tax abatement for Hosea Concrete Construction ,Inc. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Board acknowledged receipt of the Fire/EMS department report for November.
Planning/Zoning Director, Larry Fronk presented the November activity report and noted the final figures for the year show an increase in Single family construction. 1997 - 223, 1998 - 328.
Police Chief R. Steven Bailey presented the Police November activity report. He noted the voice stress analyzer was extremely helpful in solving burglaries that have been occurring in the Township since March 1998. He also noted the department has added 29 hours to their work week for the clerical staff to the benefit of the public
Mr. Walter Fischer, Service Director presented the November Service department report of accomplishments. He noted all service requests have been removed from e-mail files to the "Work Director" program for 1999.
Mr. Duckworth read a letter from the Clermont County Engineer notifying the Trustees the road improvements along Branch Hill-Guinea Pike at Wards Corner road, Loveland-Miamiville Road and Cook/Weber Roads is tentatively scheduled to begin during the third quarter of 1999.
Mr. Duckworth read a notice from Paul Braasch, Director of the Office of Environmental Quality
announcing a training on Pollution Prevention and Environmental Compliance for Local Governments on January 8, 1999, 8:30 AM to 4:30 PM at the Institute of Advanced Manufacturing Sciences on Paddock Road in Cincinnati.
Mr. Duckworth reviewed a letter from Jeffrey Olsen, E.I.T., Clermont County Water and Sewer District to Ms. Robin Spence regarding the proposed Day Heights area water tower, project no. 621-0650.
Mr. Duckworth read a letter from Michael E. Gilligan and LuAnn Toth of 5741 Linda Way Drive. They expressed appreciation for the work done on the Linda Way Fence Project.
Mr. Duckworth advised the Board he has received 3 proposals for the Depository Agreement. Key Bank, Fifth Third Bank and National Bank and Trust. Mr. Uecker made a motion to accept the depository agreement for inactive funds with Fifth Third Bank, noting that in September of 2000, the active and inactive funds will go out for bid. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a proposed contract for the storage and sale of salt to Clermont County, Goshen Township and the Milford Exempted Village School District. Mrs. Schmidt made a motion to adopt RESOLUTION 98-40 authorizing Miami Township to enter into an agreement with Clermont County, Goshen Township and the Milford Exempted Village School district for the storage and sale of road salt. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to pay the bills of the Township, including the December 18th and 31st payrolls and payroll taxes totaling $306,366.40. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the Amended Township Annual Appropriations. Mrs. Schmidt made a motion to adopt RESOLUTION 98-41 amending the 1998 Annual Appropriations of Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the 1999 Temporary Township Annual Appropriations. Mrs. Schmidt made a motion to adopt RESOLUTION 98-42 approving the 1999 Temporary Annual Appropriations for Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 98 - 43 requesting advance of taxes collected pursuant to section 321.34 of the Ohio Revised Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to appoint Joseph W. Uecker as Chairperson of the Board, Jean Schmidt as Vice-Chairperson, that regular meetings be held on the first and third Tuesday of each month at 8:00 PM, and that payment of the Trustees and Clerk be made on a monthly basis rather than per diem. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:50 PM.
ATTEST __________________________________________________________________________
David Duckworth, Acting Clerk
Edwin H. Humphrey, Chairperson