The Miami Township Board of Trustees met in regular session on Tuesday, January 05, 1999 at 8:00 PM at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the December 29, 1998 meeting as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE"
Mr. Ferry read a letter from Mr. Ken Brooks of the Tanglewood Homeowners Association. Mr. Brooks thanked the Trustees for the professional manner in which their street lighting petition was handled.
Mr. Duckworth advised the Board, the Tax Abatement Agreement approved December 29, 1998 for Hosea Concrete Construction, Inc. involves two private entities. J & C Development, LTD will build and own the building and receive the real estate property tax incentives. Hosea Concrete Construction, Inc. will be the occupant/lessee and will receive the personal property tax incentives. Mr. Humphrey made a motion to adopt RESOLUTION 99-01 authorizing a 7 year 60 percent tax abatement on personal preperty to Hosea Concrete Construction, Inc. and J & C Development LTD through the rural enterprise zone legislation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported he has followed up on the Tanglewood Street Lighting District issue of a proposed specific light on Charleston Court. Cinergy has determined making a change in placement of the lights at this stage could result in a 3 to 4 month delay as the whole project would have to be re-engineered. Mr. Duckworth advised the Board, he authorized Cinergy to go with the project without changing anything. Letters will be sent to the property owners who raised the concern.
Mrs. Schmidt made a motion to authorize payment in the amount of $25.00 per meeting to members of the Zoning Board of Appeals and the Rural Zoning Commission for the second half of 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer employment to Mr. Fred Humphries for the part-time position of Zoning Inspector at a rate of $10.00 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date to interview two or three candidates for the position of Recreation Coordinator. Mrs. Schmidt made a motion to establish a Special Meeting of the Board of Trustees be held Monday, January 18, 1999 at 5:00 PM for the purpose of interviewing Recreation Coordinator candidates and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer presented the Board with two change orders for the Miami Meadows Park project. $784.00, Change Order 3 for emergency lighting. $6347.00, Change Order 5 for sewer and water line from the building to the street. Mrs. Schmidt made a motion to approve change order 3 in the amount of $784.00 for emergency lighting and change order 5 in the amount of $6347.00 for sewer and water lines to street for Miami Meadows Park project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reminded the Board the annual 2001 awards banquet is coming up the end of January. Mrs. Schmidt made a motion to nominate Mr. Marv Hudson for the 2001 Township Award. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to consider the feasibility of creating a Citizens Recreation Advisory Committee. The Board agreed this could be a good idea and asked Mr. Duckworth to look further into the matter and report back at a later date.
Mr. Duckworth asked the Board to set the rates for snow and/or ice removal from the Public Schools of the Milford School District. Mr. Humphrey made a motion to authorize the rate of $38.00 per hour for salt truck, $20.00 per hour for labor and $25.00 per ton for salt be billed to the local school districts for the removal of ice and snow from local school parking lots.
Mr. Duckworth reported he has had a request from someone who would like to run the concession stand at the park. Mrs. Schmidt suggested this be something to review with the Recreation Coordinator and put it out to bid by the next meeting. It was agreed.
Mr. Duckworth brought up the subject of street maintenance of streets that have not been turned over to the Township. Miami Township Attorney, John Korfhagen stated the Township could not maintain private property. Even though the roads are dedicated they have not been turned over to the Township and thus remain private property. The developer is responsible for maintenance until the streets are officially turned over to the Township. Mr. Duckworth suggested a temporary resolution be created to authorize the Township to clear such streets in an emergency and bill the contractor for the service. It was recommended the information from this same type of situation discussed two years ago be reviewed and that Mr. Korfhagen review the law and report back at the next meeting.
Mr. Ferry advised the Board he has determined the Township could now return to the normal two year audit by the State. There have been no major infractions or problems during the last two annual audits so he felt the Township could go back to the regular audit schedule. The Board concurred.
Chairperson Uecker stated he had been contacted to see if the Township would sponsor a Cub Scout Pack. Mrs. Schmidt made a motion to authorize the Township to become a Charter Representative for a Cub Scout Pack. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer reported that $16,265.00 has been spent on salt for the roads this season. The Board complimented the service department on the snow removal during this latest storm.
Shelly Higgins 0f 6253 Forest Crest Court, on behalf of the Forest Knoll Homeowners Association, discussed the problems with snow removal and maintenance of non dedicated streets.
There were no other public comments
Mrs. Schmidt made a motion to go into Executive Session to prepare for Collective Bargaining Session with Public Employees pursuant to ORC 121.22(G)(4).
Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:50 PM.
ATTEST ___________________________________________________________________
Eric C. Ferry, Clerk
Joseph W. Uecker, Chairperson