The Miami Township Board of Trustees met in regular session on Tuesday, January 19, 1999 at 8:00 PM. The meeting was held at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the January 5 and January 18, 199 Board meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief, R. Steven Bailey swore in new Police Officer Todd Peters. The Board welcomed Officer Peters to the Township.
Miami Township Fire/EMS Chief, James Whitworth presented the December activity report for the department. He noted Lt. Harel Ramsey is still off duty due to a back injury suffered on-duty. Also, the 1997 Pierce pumper will be sent to the plant January 28th-February 2nd to have the all steer system re-installed.
Chris Snow, Miami Township Information Services Director presented his report of projects accomplished in December and plans for the future.
Miami Township Planning and Zoning Director, Larry Fronk reviewed the December activity for the zoning department. He noted that Mr. Fred Humphries, the new zoning inspection has started his training.
Chief Bailey provided the December police department activity report. He noted the bi-annual department quality assurance survey resulted in a 68 percent excellent rating. There were 134 respondents.
Service Director, Walter Fischer reviewed the snow event totals for the first 15 days of January. To date the Township has spent $94,766.77on snow removal in 1999.
Mr. Ferry read a letter directed to Martha Dorsey, President of the Clermont County Board of Commissioners from the Ohio Department of Development. The letter advised the Director of the Ohio Department of Development has issued authority for Clermont County and Miami Township to consider an Enterprise Zone Agreement with Hosea Concrete Construction, Inc.
Mr. Ferry read a letter from Time Warner Cable advising they have agreed to participate in a pledge-free programming test in conjunction with WCET Channel 48 in 1999.
Mr. Ferry read a letter from Chief Jim Whitworth to Mr. Steve Robbins of the Miamiville Emergency Service Support. Chief Whitworth thanked MESS for their continued support and involvement with the welfare of the community.
Mr. Ferry opened the bids received for the Dry Run Road Landslide Correction-Phase II Project. 5 bids were received.
Suneiss Construction $ 397,425.00
DDK Construction $ 372,324.00
Langenheim & Thompson Company $ 403,315.00
Fred A. Nemann Company $ 435,920.01
Trend Construction $ 391,983.00
Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk presented a report of his findings and recommendation regarding the State Route 28/Woodspoint Drive Intersection-Traffic Signalization. Of the four options, Mr. Fronk recommended the Township enter into an agreement with Home Depot to create a Tax Increment Finance (TIF) District to fund the project. ODOT will permit the Township to engineer and contract the installation of the signal. The plans must be approved by ODOT and the Township must enter into an agreement with ODOT that the signal will be installed according to the approved plans. Under this option a signal can be installed before the end of 1999. The estimated cost is $50,000.00.
Mr. David Duckworth, Miami Township Administrator presented the Board a draft of the "Rules and Regulations governing the Miami Township Recreation Advisory Committee for review.
Mr. Duckworth advised the Board, Miami Township Attorney, John Korfhagen has reviewed the Revised Code as requested regarding snow/ice removal on private roads by the Township. Mr. Duckworth recommended the Board implement a snow emergency policy governing private roads. The Board members discussed with Mr. Korfhagen several concerns about liability and safety. Mr. Korfhagen suggest the Board use such a policy only in true emergency situations. Mr. Fischer stated the rates for labor, salt truck and salt should be the same as a contractor since the Township should not be in competition with private firms for snow removal.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-02 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the December 1998 financial statement.
Mr. Duckworth presented the board with three Personnel Actions to be considered. Mrs. Schmidt made a motion to transfer part-time FF Lisa McGrew to volunteer status and accept the resignation of part-time FF Edward Scheid. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to offer conditional employment to Kristine Mick for the position of Recreation Coordinator. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer conditional employment as a Mechanic I to Ralph Heyne. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests. Mrs. Schmidt made a motion to authorize out-of-Township travel for Assistant Chief Harold Thiele, Captain Dean Miracle and Lieutenant Steve Monterosso to attend a seminar in Columbus, Ohio February 8-9,1999 at an estimated cost of $1,200.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize Larry Fronk to travel to Seattle, Washington, April 24-38 to attend the annual American Planning Association Conference at an estimated cost of $959.00. Mr. Humphrey seconded the motion. Upon roll call, call voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing on Zoning Case #439 for February 10, 1999 at 7:00PM at the Miami Township Civic Building. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to renew the Township health insurance policy with Anthem and the dental policy with Dental Care Plus. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Shelly Higgins of 6253 Forest Crest asked how the assessment district can be changed? The Board members discussed the situation with Ms. Higgins. She thanked the Board for their pro active position on this project.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to prepare for collective bargaining sessions with public employees pursuant ORC 121.22(G)(4) and to consider a personnel matter pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10n PM.
ATTEST ______________________________________________________________________
Eric C. Ferry, Clerk
_______________________________________________________________________
Joseph W. Uecker, Chairperson