The Miami Township Board of Trustees met in regular session on Tuesday, February 02, 1999 at 8:00 PM in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the January 19, 1999 minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief, R. Steven Bailey and the Department awarded a Humanitarian Service Commendation to Mr. Neil Wilson and Mr. David Johnson for their assistance on January 17, 1999. Chief Bailey also presented the following Department awards; Officer Bob Rose - Life Saving Award, Officer Ed Swain and Officer Tom Risk - Meritorious Service Commendations, Sgt. Fred Fatute - Meritorious Service Commendation, Lt. Daryl Poe’s Unit received the first Unit Citation Award, and Officer Bob Rose received the 1998 Officer of the Year award.
Alicia Battel and Michele Hopkins of Girl Scout Troop 1090 presented the Board with a Golden Gazebo Award check in the amount of $4,500.00 for the park gazebo project.
The Leukemia Team In Training award was presented to Tom Leda, Jannie Tismo, Terry Stransky, Karen Freeman and Jennifer Black.
Miami Township Administrator, David Duckworth presented the Board with a tax abatement request from Mane-Seafla,Inc. Mr. Denny Begue of the Clermont County Chamber of Commerce reviewed the background and development plans for Mane-Seafla,Inc. Mr. Peter Gould, Vice-President of Mane-Seafla, Inc. discussed the proposed project. Mr. Humphrey made a motion to adopt RESOLUTION 99-03 authorizing 60% tax abatement on real property for a period of 7 years and a 60 % tax abatement on personal property for a period of 7 years to Mane-Seafla,Inc. through the rural enterprise zone legislation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Water and Sewer District of a public meeting on February 3, 1999 at 7:00 PM at the Milford High School. The meeting is an informational meeting on the proposed Day Heights area water tower: Project 621-0650.
Mr. Ferry read a letter directed to Mr. Walt Fischer, Miami Township Service Director. The letter was from Margie Wells, Transportation Director of the Milford Schools and thanked Mr. Fischer and the department for the exceptional work during the inclement weather in January.
Mr. Ferry read a letter from Doretta Smith commending the Life Squad personnel who assisted her on January 27th.
Mr. Duckworth advised the Board the recommendation is to accept the bid of $372,324.00 from DDK Construction for the Dry Run Road Landslide Correction-Phase II Project. Mrs. Schmidt made a motion to award the Dry Run Road Landslide Correction-Phase II Project contract to DDK Construction at the bid of $372,324.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Planning and Zoning Director, Larry Fronk updated the Board on the status of the SR-28 Assessment District.
Mr. Duckworth asked for the Board’s decision on the draft rules and regulations for the Recreation Advisory Committee. Mrs. Schmidt made a motion to approve the Rules and Regulations for the Recreation Advisory Committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an update on the Miami Meadows Park Opening scheduled for July 17,1999. He has negotiated a contract with the band "The Turtles" and Miami Township Attorney, John Korfhagen has reviewed the contract and approved the context. Mrs. Schmidt made a motion to adopt RESOLUTION 99-04 authorizing the expenditure of funds in connection with the opening of Miami Meadows Park and entering into the contract with Paradise Artists Inc. for a price not to exceed $20,000.00. Also authorizing David Duckworth to execute the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Board discussed the ways and means of advertising the opening of the park event and the possibility of allowing beer sales at the park during this event. The discussion and decision was tabled until a later meeting.
Chairperson Uecker reminded the Board a Public Hearing on Zoning Case #439-Kerry Dodge will be held on February 10th at 7:00PM at the Miami Township Civic building.
Mr. Duckworth requested the Board consider the following personnel actions:
Bill Scales, part-time FF/EMTP has resigned to accept a full-time position with another department. Mrs. Schmidt made a motion to accept the resignation of Bill Scales. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Formal hiring of Ms. Kristine Mick as Recreation Coordinator at a rate of $12.00 per
hour effective February 01, 1999. Mrs. Schmidt made a motion to formally hire Ms.
Kristine Mick as Miami Township Recreation Coordinator at a rate of $12.00 per hour
effective February 01, 1999. Mr. Humphrey seconded the motion. Upon roll call, all
voted "AYE."
Formal hiring of Ralph Heyne as a Mechanic I at an hourly rate of $13.89 effective
February 15, 1999. Mrs. Schmidt made a motion to formally hire Ralph Heyne as a
Mechanic I at an hourly rate of $13.89 effective February 15, 1999. Mr. Humphrey
seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a petition for the establishment of a street
lighting district for Torrey Place. The petition is signed by Jospeh F. Benza who is the sole owner of the property. Mrs. Schmidt made a motion to schedule a public hearing on March 02, 199 during the regular Board meeting for the proposed street lighting district for Torrey Place. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests to consider; Fire/EMS Chief Jim Whitworth requested authorization to attend the University of Maryland Fire Rescue Institute’s "National Fire Staff and Command Course" March 24-31, 1999 at an estimated cost of $1,705.00. Mrs. Schmidt made a motion to approve Chief Whitworth’s request for out-of-township travel. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Police Chief R. S. Bailey requested authorization to attend the following out-of -township training sessions; the OACP "In-Service Training" at the Salt Fork State Lodge, estimated cost $430.00. The OACP "Partners-In-Progress/C.O.P. Conference" in Dublin, Ohio, April 15-16, estimated cost $375.00, and a training program on "Ethical Standards in the Police Service, March 28-30 in Detroit, Michigan, estimated cost $625.00. Mr. Humphrey made a motion to approve Chief Baileys requests for out-of-township travel. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced the annual Cinergy Public Officials program will be held on Tuesday, March 16, 1999 at RSVP Wards Corner. As this date is the regular scheduled meeting date for the Board, he asked to Board to consider changing the 2nd Board meeting in March to another date. Mrs. Schmidt made a motion to move the March 16th Board meeting to March 23rd. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen discussed his findings regarding the removal of snow and ice from non-dedicated streets in the Township. The county requirements state the developer is responsible for all snow and ice removal within the subdivision. If the Township determines an unsafe condition exists in the subdivision and they make the developer aware, if the condition is not corrected in a timely manner, the Township can clean the unsafe area and collect the cost from the developer. Mrs. Schmidt made a motion to renew Resolution 99-02 for an additional 30 days. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Ms. Mary Target of 6461 Park Wood Court, a trustee of the Forest Knoll Homeowner’s Association. She ask the Board to adopt the property maintenance code they have been working on for the past year. She stated her subdivision has had numerous and continuous problems with the developer not maintaining the properties.
Mr. Ken Brooks, President of the Tanglewood Homeowners Association advised the Board that the majority at their board meeting last night stated emphatically that the lights should remain where CG & E place them and there should be no changes.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to consider personnel actions pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
ATTEST ___________________________________________________________________
Eric C. Ferry, Clerk
___________________________________________________________________
Joseph W. Uecker, Chairperson