The Miami Township Board of Trustees met in regular session on Tuesday, April 20, 1999 at 8:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes of the April 6, 1999 Board meeting. Mr. Humphrey seconded the motion. Upon roll call, al voted "AYE."
Miami Township Police Chief, R. Steven Bailey presented Officer Bill Paul , Officer Roy Tissot and Records Clerk, Pat Giver with Meritorious Service Commendations. Officer Roy Tissot received the "Employee of the Quarter" award for the first quarter of 1999. Chief Bailey and the Trustees presented Kathy Teski with the 1998 Law Enforcement Citizen of the Year award.
Fire Chief, Jim Whitworth presented the March activity report for the Fire and EMS Department.
Mr. Chris Snow, Information Services Manager reviewed his report of accomplishments and planed work.
Director of Planning and Zoning, Larry Fronk presented an overview of the activities during March.
Police Chief Bailey presented the March report of Police activities.
Kristine Mick, Recreation Coordinator updated the Board on the planned park activities. The
Board approved holding a Summer Camp at the parks, Offering Tennis lessons and an Doll and Teddy Bear Hospital and Exhibit.
Walt Fischer, Service Director presented the report for the Service Department, Parks and the Cemetery.
Mr. Ferry read a letter from the Director Bureau of the Census advising they are conducting a Boundary and Annexation Survey.
Mr. Ferry read two letters from the Clermont County Department of Community Planing and Development. They will meet on April 27, 1999 to review the formal plans for the Hunt Club, Section Six and Weber Oaks, Section 2.
Mr. Ferry read a letter from the Clermont County Auditor. The Clermont County Budget Commission will meet on Wednesday, May 12, 1999 at 10:00 AM to consider the budget of the Clermont County Board of Health.
Mr. Ferry read a letter directed to Representative Sam Bateman from Dr. and Mrs. Martin Petersen of 5943 Woods Point Drive regarding the placement of a traffic light at the intersection of State Route 28 and Woods Point Drive.
Mr. Ferry read a letter directed to the Trustees from Jeffrey and Sandy Garrison of 5912 Woods Point Drive regarding the placement of a traffic light at the intersection of State Route 28 and Woods Point Drive.
Mr. Ferry read a letter from the Shriners Hospitals for Children acknowleding the $3,744.15 donation from the Township. (The results of the 5K run)
PUBLIC HEARING -STREET LIGHTING DISTRICT - WEBER OAKS - SECTION 1
Chairperson Uecker opened the hearing. Mr. Ferry read the legal notice of public hearing. There were no public comments. Mrs. Schmidt made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 99-11 authorizing the creation of a street lighting district for Weber Oaks - Section 1. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Two bids received.
Donohoo and Associates $ 707,383.00
Completion date of 12/31/1999
Bid alternate 1 Shutters $ 1500.00
Bid alternate 2 Gutter Guards $ 500.00
Bid alternate 3 Sheating $ 4300.00
Bid alternate 4 Sensor faucets $ 500.00
Bid alternate 5 Sensor toilets $ 375.00
Whalen Incorporated $ 498,400.00
Completion date of 10/01/1999
Completion date of 09/15/1999 $505,000.00
Bid alternate 1 Shutters $ 720.00
Bid alternate 2 Gutter Guards $ 1800.00
Bid alternate 3 Sheating $ 4100.00
Bid alternate 4 Sensor faucets $ 975.00
Bid alternate 5 Sensor toilets $ 675.00
Mr. Humphrey made a motion to accept the bids and turn them over to the service director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a copy of a letter received from Jay Hamilton of ODOT regarding a time frame for the installation of a traffic light at the intersection of State Route 28 and Woods Point Drive. The light is now scheduled to be installed by September.
Township wide Free Yard Sale Weekend April 23-25
Spring Clean-Up April 30 & May 1
Brush Days May 21 & 22 at Miami Meadows Park
Grand Opening Miami Meadows Park July 17.
Mr. Humphrey made a motion to pay the bills of the Township including 104 checks numbered 69319 to 69422 for a total amount of $153,023.71 plus the payroll and payroll taxes for April 30, 1999 in the amount of $146,457.86. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the March financial statement. The Trustees signed.
Mr. Duckworth, Miami Township Administrator recommended the Board renew the township’s property and casualty insurance with OTARMA. The 1999 premium is $127,590.43. Mrs. Schmidt made a motion to renew the township’s property and casualty insurance with OTARMA for 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a recommendation for offering full-time employment as full-time Firefighter/Paramedics to Ralph Vilardo, Vince Bee and Raymond Lillich. Starting salary of $12.36 per hour with an effective start date of April 20, 1999. Mr. Humphrey made a motion to offer full-time employment as Firefighter/Paramedics to Ralph Vilardo, Vince Bee and Raymond Lillich at $12.36 per hour starting April 20, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested approval of the Board to purchase an International 4900 cab and chassis to replace 5-M-7 purchased in 1980. The cost for the truck is $46,682.00 and would be purchased through the ODOT cooperative purchasing program. The Board approved the purchase (a 1999 budget item).
Mr. Duckworth presented the Board with a review of the April 12th safety meeting regarding weather alert systems. Of the methods discussed, he recommended the weather service alert radios. The Board suggested the legality of the township securing a "wholesale" rate on the radios to sell to the residents be reviewed by John Korfhagen, Miami Township Attorney. The Board asked for a more in depth study of the outdoor warning system and the personal radio alert system.
Mr. Duckworth presented the Board with a suggested contract for field use by non residential teams. Mr. Uecker asked if the contract had imput from various sporting organizations. Mr. Duckworth stated it did. Mrs. Schmidt made a motion to adopt the Field Use Contract with minor corrections and a correction to the roman numerals. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set a Public Hearing for Zoning Case # 441- Text Amendment for Mixed Use District and Zoning Case #442 - R-PUD Overlay for Senior Housing and any other Township business that may come before the Board at 7:00 PM on May 12, 1999 at the Miami Township Civic building. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to enter into a contract with the company providing the fireworks for the July 17th park grand opening event. Mrs. Schmidt made a motion to authorize Mr. Duckworth to enter into a contract with Zambelli Fireworks Corporation to provide the fireworks for the July 17th park grand opening event. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Whitworth invited the Board members to attend "Feel The Heat" with him at the Ohio Fire Academy. There are 3 available dates, May 22, June 26 or September 18, 1999. The program allows you to experience what it’s like to be a firefighter.
Mr. Korfhagen requested a Special Meeting to review the final property maintenance code. Mrs. Schmidt made a motion to hold a Special Meeting on May 5, 1999 at 1:00 PM to discuss the property maintenance code and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:25PM.
ATTEST _________________________________________________________________________
Eric C. Ferry, Clerk
Joseph W. Uecker, Chairperson