The Miami Township Board of Trustees met in regular session on Tuesday, May 04, 1999 at 8:00 PM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the April 19th and April 20th, 1999 Board of Trustees meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
TAX ABATEMENT REQUEST
Miami Township Administrator, David Duckworth advised the Board they have received a request for a tax abatement from Victory Industrial Products, Inc. Mr. Matthew Van Sant representing the Clermont Chamber of Commerce spoke about the company, the anticipated revenue to be generated by the company and his support and recommendation for the abatement. The owners of the company, Dale and Bonnie Freeman reviewed the history of their company and expressed their desire to stay in Miami Township. The Board members discussed the application. Mrs. Schmidt made a motion to adopt RESOLUTION 99-12 authorizing a sixty percent tax abatement on real property for a period of seven years and a fifty percent tax abatement on personal property for a period of five years to Victory Industrial Products, Inc. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Engineer’s office that included the Stop Sign Inventory Report for Clermont County for the year 1998.
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley. The letter included an abatement analysis for each abated company in Miami Township.
Mr. Ferry read a letter from Peter H. Gerdom, Chairman, Milford Schools Facilities Commission. The letter announced a series of three community meetings highlighting the results of a nine-month study of the school’s facilities.
Mr. Ferry read a letter addressed to Mr. Duckworth from Kerri Kreutz, age 11 and William Jay Kreutz,III, age 10. The young Township residents presented an idea to place a speed bump at the top of the hill on Beech Road.
Mr. Ferry read a letter addressed to Lt. Wells and FireFighters Vic, Carol and Mike from Tim and Sharon Dodds. The letter was from the Dodds’ son, Ryan. Ryan was thanking the firefighters for a tour for his birthday party.
Mr. Duckworth presented the recommendation from Service Director Walter Fischer for the Lemming House Project. Mr. Fischer recommended awarding the contract to Whalen, Inc. for $498,400.00 plus bid alternates #1 (Replacement Shutters, $720; #2(Gutter guards, $1,800; and #3 ( Sheathing under roof trusses), $4,100. The total bid is $505,020.00. Mr. Humphrey made a motion to accept Mr. Fischer’s recommendation and award the Lemming House Project to Whalen, Inc. for a total amount of $505,020.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Township Events Reminder:
Special Meeting to discuss property maintenance codes, May 5 at 1:00 PM.
Public Hearings for Zoning Case #441 and #442, May 12th at 7:00 PM.
Brush Days, May 21st and 22nd at Miami Meadows Park
Grand Opening Miami Meadows Park, July 17th
Ms. Kris Mick presented the Board with an outline of the schedule of events for the Miami Meadows Park Grand Opening. Mr. Duckworth reviewed plans to handle the parking for the event, placement of the food vendors and the two stages. He also recommended charging a $50.00 fee to the vendors to help defray the cost of renting the tents. The Board agreed.
Mr. Humphrey made a motion to pay the bills of the Township including 151 checks numbered 69423 to 69573 for a total amount of $493,583.77. Plus payroll and payroll taxes for April 23, 1999 in the amount of $146,545.17. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Fire/EMS Chief Jim Whitworth to promote part time firefighter Jason Beckett to part-time FF2/EMTP at an hourly rate of $8.89 effective April 4, 1999. Mrs. Schmidt made a motion to promote Jason Beckett to Part-Time FF2/EMTP at an hourly rate of $8.89 effective April 4, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chief Whitworth regarding an oversight involving the pay rate of Full Time FF/Paramedic Dana Smith. He was eligible for lateral entry pay based on his experience. He rate of pay should be $12.36 and should have been effective November 10, 1998. Mrs. Schmidt made a motion to increase Dana Smith’s pay rate to $12.36 per hour with an effective date of November 10, 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported he has been contacted by John Greer, Chairperson for the 1999 United Way-Eastern Area Campaign. Mr. Greer is requesting the use of Miami Meadows Park for the Campaign Kick-Off event on September 4, 1999. The Board agreed this could be a good event for the Township and requested Mr. Duckworth continue looking into the project.
Mr. Duckworth reported on the Tax Incentive Review Council (TIRC) meeting of April 29th. The TIRC voted to terminate Rural Enterprise Zone Agreements with Multifold International, Technology Flavors and Fragrances (FKA Seafla,Inc.) and to terminate the personal property tax incentives to Fort James Corporation (FKA James River Corporation).
The Clermont County Historical Society is planning a bicentennial celebration. The have a plan to create a stained glass window depicting the different areas of the county. They are requesting suggestions for the designs. The Board will also need to select a location for an historical marker in the Township.
Mr. Duckworth presented the Board with a request for a Street Lighting District for The Woods at Miami Trails, Section 10. He recommended the Board schedule a public hearing for this proposed lighting district for June 1st during the regularly scheduled Trustee meeting. Mrs. Schmidt made a motion to hold a public hearing on June 1, 1999 during the regular Board meeting for the proposed street lighting district for The Woods at Miami Trails, Section 10. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 99-13 recognizing Emergency Medical Services week May 16-22, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mary Wolff of 5847 Monassas Run Road spoke of her opinion on the Parks and the Lemming House Project and their benefits to the Township. She stated she felt recent criticism of the Board is unfounded and came from uninformed people.
Mr. T.J. Siberski of 6220 Shadowhill Way stated he supported and agreed with Mrs. Wolff’s statements.
Chief Whitworth advised the Board that the Greater Cincinnati Hazardous Materials Unit has asked Miami Township to house a Decontamination Unit. Chief Whitworth stated there is room for the apparatus in the South Station. The Board asked him to check on the extent of current insurance coverage for the equipment that does not belong to the Township.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25PM.
ATTES _____________________________________________________________________________________
Eric C. Ferry, Clerk
_____________________________________________________________________________________
Joseph W. Uecker, Chairperson