The Miami Township Board of Trustees met in regular session on Tuesday, December 21,1999 at the Miami Township Civic building. The meeting began at 8:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes from the Special Meeting held December 7, 1999.
Fire/EMS Chief Jim Whitworth reviewed the department activities for the month of November. He noted several personnel accomplishments and the return from injury leave of Lt. Dave Jetter.
Information Services Manager, Chris Snow presented his report for the month. He noted work continues on the final Y2K modifications
Ms. Kristine Mick presented the Park and Recreation report for November. She noted that 27 inquiries were received in November regarding the Lemming House.
Planning and Zoning Director, Larry Fronk reviewed activities during November. He noted the department reached a milestone with the collection of over $100,000.00 in application user fees during 1999.
The Police Department report was presented.
Mr. John Zellner presented the Service, Parks and Cemetery Department report. He noted the restrooms at all parks have been winterized and closed and the landscaping at Lemming house have been completed. He noted Christmas tree recycling will be held during daylight hours at the Paxton Ramsey and Miami Meadows Parks December 26,1999 through January 25,2000.
Mr. Ferry read a notice from the Clermont County Auditor, Linda L. Fraley. Final amended certificates requests for 1999 must be submitted by December 28, 1999. The Clermont County Budget Commission will meet to issue the certificates on December 30, 1999 at 10:00 A.M.
Mr. Ferry read a letter from the Donna Dunham family. The family expressed gratitude and thanks to EMS personnel and the police officer that responded to an emergency at their home on June 29, 1999.
Mr. Ferry read a note of thanks from the Cote family at 797 Longleaf Drive to the Miami Township EMS crew that responded to their 911 call.
Mr. Ferry read a letter from Donald Siler of 6025 Catherine Drive in Miami Township. Mr. Siler requested the Board consider assigning a police officer to assist the Clermont County DEA in Miami Township.
Mrs. Schmidt turned a letter from Peggy Glunce regarding a zoning issue over to Mr. Fronk. Mr. Fronk updated the Board on a problem in the Township regarding zoning. A new company, McCracken Trucking set up business at the corner of Beech Road and Rt 126 over the Thanksgiving weekend without any permits. A STOP WORK order was issued the following week. The requirements were reviewed. As of today, they are proceeding to comply with the Township regulations.
Bid Opening - Street Lighting District The Hunt Club, Sections 3/4/5 Mr. Ferry opened a bid from Cinergy: Section 3 $562.08 Annually, Section 4 $495.72 Annually and Section 5-$495.72 annually. Total Bid: $1,553.52. Mrs. Schmidt made a motion to accept the bid into the record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to adopt RESOLUTION 99-52 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the Public Hearing for a Street Lighting District - Millbrook Farms, Sections 3 and 4. Mr. Ferry read the legal notice. Mr. Duckworth presented the request. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to the case. There were no other public comments. Mrs. Schmidt made a motion to close the public portion of the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to advertise for bids with bid openings at 8:00 PM on February 01, 2000. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation to accept the Langenheim and Thompson bid of $99,886.64 for the Ibold Road bank stabilization project. Mr. Humphrey made a motion to accept the Langenheim and Thompson bid of $99,886.64 for the Ibold Road bank stabilization project. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation to accept the bid of $73,200.00 submitted by Airvec Systems,Inc./Plymovent for the station vehicle exhaust system. Mrs. Schmidt made a motion to accept the Airvec Systems,Inc./Plymovent bid of $73,200.00 for the station vehicle exhaust system and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-50 authorizing a tax abatement to Lykins Companies, Inc. and Lykins Realty, Inc. through the Rural Enterprise Zone legislation, and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded the Board there will be a Special Meeting on December 27, 1999 beginning at 7:00 PM. The purpose of this meeting is to interview zoning board candidates. A General Meeting will be held at 8:00 PM for the purpose of re organization and any other business that may come before the Board.
Mr. Humphrey made a motion to pay the bills of the Township including 116 checks numbered 71518 to 71661 for a total amount of $369,567.05. Plus payroll and payroll taxes for December 17, 1999 in the amount of $155,605.85. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the November financial statement. The Trustees signed the statement.
Mr. Duckworth requested the Board offer conditional employment to Todd Koehler for the position of FF/MEDIC. Mrs. Schmidt made a motion to offer conditional employment to Todd Koehler for the position of FF/MEDIC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Lt. Steve Rogers and Lt. Cliff Rowland to have their pay eligibility date changed to January 01, 2000. Mr. Humphrey made a motion to change the eligibility date for pay increases for Lt. Steve Rogers and Lt. Cliff Rowland to January 01 beginning in the year 2000. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an Out of Township travel request from Asst. Fire/EMS Chief, Dan Mack. He would like approval to attend a public hearing in Columbus, Ohio, January 8th, 2000. Estimated cost; $80.00. Mr. Humphrey made a motion to approve the request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Sophie Mezak has resigned her position on the Recreation Advisory Committee. He recommended Mr. Art Schellinger for appointment. Mrs. Schmidt made a motion to appoint Mr. Art Schellinger to serve on the Recreation Advisory committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a petition for the establishment of a street lighting district for Section 4 of Weber Oaks. He requested a January 18, 2000 public hearing. Mrs. Schmidt made a motion to hold a Public Hearing for the request on January 18, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk requested direction from the Board on applying for enhancement grant funds for sidewalks along Wolfpen Pleasant Hill from Deblin to Allen Drive and along Allen Drive to Mulberry Square Shopping Center. The Board asked for additional information before the deadline to apply. (February 15,2000)
Chairperson Uecker introduced Eagle Scout Mathias Halbach. Mr. Halbach attended the meeting working on his citizenship badge requirement.
Mr. John Klug asked for an update on the dirt bike problem. Mr. Fronk advised Mr. Klug that the Law Director is continuing to work on a solution.
Frank Carrier asked for an update on the zoning problems with some new businesses on route 131. Mr. Fronk advised Mr. Carrier that the problems are being addressed both by Miami Township and the County.
Mr. William Knepp expressed thanks from Meijer for the assistance of the fire/EMS and police departments during their Holiday Fess 99'. He also noted that Kris Mick was awarded a Founders Gold Medal from the Miami Glen Performing Arts Board. Members of the Board of Miami Glen Township Performing Center presented the Board members with several symbolic gifts from the glen. He noted that funding has been obtained to begin work on the arboretum. He outlined several of the projects and events planned for the year 2000.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-51 employing attorney for particular matters, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50 PM.
ATTEST: ____________________________________________________________________ Eric C. Ferry, Clerk
____________________________________________________________________ Joseph W. Uecker, Chairperson