The Miami Township Board of Trustees met in regular session on Tuesday, January 18,2000 at 7:30 PM in the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt acknowledged the attendance of Nick Thiele, a scout working on his citizenship in the community badge. Nick has aspirations to become an Eagle Scout. Mr. Humphrey made a motion to approve the minutes from the January 04th and January 12th, 2000 meetings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Fire and EMS Chief, Jim Whitworth presented the December department activity report.
Christopher Snow, Information Services Manager reviewed the work completed in December and presented a preview of planned projects.
Kristine Mick presented the December Parks and Recreation Report. She also presented the Board with a 2000 programming proposal with events, activities by age and activities by park. Ms. Mick also reviewed the planned events for the grand opening ceremony of the Lemming House on February 13th.
Department of Planning and Zoning director, Larry Fronk presented the December report. He noted this was a record year for the department.
Police Chief, R. Steven Bailey presented the December activity report. He noted that Officer Simon and K-9 Lucky's work resulted in 5 arrests during the month.
Chairperson Schmidt reminded the Board and public that there will be a D.A.R.E. graduation on Wednesday, January 26 at 7:00 PM and Tuesday, February 1st at 7:00 PM.
Service Director, Walter Fischer presented the department's December activity report.
Mr. Ferry read the following, A letter from the Clermont Soil and Water Conservation District in reference to a local funding opportunity through the Ohio Department of Natural Resources and the Clermont Soil and Water Conservation District. The program is for removing logjams and debris from county streams that are causing or have the potential to cause flooding or property damage.
A letter from the office of Clermont County Engineer, Carl G. Hartman with a 1999 bridge inventory for Clermont County and a list of load deficient bridges and a bridge by decade built chart.
A Letter from a group of concerned citizens in Miamiville, regarding alleged zoning regulation violations on three pieces of property. Properties are located at 350 Center Street, 6102 Second Street and 402 Loveland-Miamiville Road in Miamiville. Mr. Fronk reported that the properties were inspected on January 6th and violations noted. The owners of the properties in violation have been notified and necessary actions will be taken to correct the violations. Bunny Rotten of Miamiville also stated her concern for the parking lot for semi trailers at Mailbox Installers. She also noted other problems with the property at 402 Loveland-Miamiville Road. David Maryo of 340 Center Street also addressed the parking lot problem. Mr. Jeff Birkle of 6109 2nd Street gave the Trustees a history of the situation. He stated he also thought there was a property valuation concern with these violations.
A letter directed to Mr. Virgil Reed of Time Warner Cable from James W. Buss of 699 Miami View Court. Mr. Buss complained about the 15 percent increase of Lifeline.
Chairperson Schmidt opened the Public Hearing on Street Lighting District- Weber Oaks, Section 4. Mr. Ferry read the legal notice of hearing. Miami Township Administrator, David Duckworth presented the request on behalf of M/I homes. This is the last phase of Weber Oaks and will consist of 12 streetlights. There were no communications relative to this case. There were no adjacent property owners present. There were no other comments. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go to bid for the street lighting district at Weber Oaks, Section 4 with bids to be opened at 7:30 PM on February 29,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to cancel the March 7th meeting and reschedule to February 29th at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened the only bid received for the Mitchell Farm, Section 5 street lighting district. The bid was from Cinergy with an annual cost of $2863.08. Mr. Humphrey made a motion to adopt RESOLUTION 00-01 providing for the procurement of a street lighting system, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey recommended the Board consider placing a member of the Township Police Department on the County Drug Task Unit. Mr. Humphrey made a motion to accept the re organization of the police department as presented by Chief Bailey. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the final Miami Township Bicycle and Pedestrian Pathway Plan to the Board for approval. Mr. Humphrey made a motion to adopt the Miami Township Bicycle and Pedestrian Pathway Plan and the Township's official guide for the future development of bicycle and pedestrian pathways. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There will be a special board meeting at 1:00 PM on January 20, 2000.
Christmas tree recycling continues at all three Miami Township parks through the end of January.
The next Trustee meeting will be held February 01,2000 at 8:30 PM.
February 01,2000 is Township Day - all visitor's receive a Township pin.
The Lemming House Grand Opening is February 13,2000 from 2:00 PM to 5:00 PM
Mr. Humphrey made a motion to pay the bills of the Township including 95 checks numbered 71662 to 71756 for the total amount of $170,441.35 plus payroll and payroll taxes for December 30,1999 and January 14,2000 in the amount of $323,878.84. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the December financial statement for approval.
Mr. Duckworth presented the Board with a notice of resignation of full time FF/Medic Rob Lantman effective January 30,2000. Mr. Humphrey made a motion to accept the resignation of Rob Lantman. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended offering conditional employment to Catherine Brehm for the position of full time FF/Medic. Ms. Brehm is the next candidate on the eligibility list. Mr. Humphrey made a motion to offer conditional employment to Catherine Brehm as a full time FF/Medic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommend offering conditional employment to Jim Brockman for the position of part time zoning inspector. Mr. Humphrey made a motion to offer conditional employment to Jim Brockman for the position of part time zoning inspector. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommend the Board consider promoting Kristine Mick to the position of Recreation Director at $14.00 per hour. Mr. Uecker made a motion to promote Kristine Mick to the position of Recreation Director at the rate of $14.00 per hour effective January 23, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant authorization to initiate the process to hire a second part-time recreation employee with the title Recreation Coordinator to report to Kris Mick. Mr. Uecker made a motion to authorize Mr. Duckworth to initiate the process to hire a part time Recreation Coordinator for the parks. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Out of Township Travel
Mr. Duckworth presented the Board with a request for authorization to send Dan Mack, Jeff Childers and David Jetter to the Fire Department Instructors Conference in Indianapolis, Indiana, February 28-29,2000 at an estimated cost of $1,000.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request for authorization to send David Jetter to a training program titled "Introduction to Fire Cause and Origin", in Columbus, Ohio, January 24-25,2000 at an estimated cost of $350.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request to send Steve Rogers and Terry Trost to the Ohio Police Officers Training Academy, January 21,2000 for a program titled "Neglect, Abuse of the Elderly", estimated cost is $70.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request to send Todd Peters to OPATA, February 28-March 03,2000. The program is titled "First Line Supervision". Estimated cost $250.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a petition for the establishment of a street lighting district for Oasis Pointe, a new single-family development currently under construction. Mr. Uecker made a motion to hold a public hearing regarding the establishment of a street lighting district for Oasis Pointe on February 15, 2000 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider changing the name of the Planning and Zoning Department to Department of Community Development in light of the broadened functions now performed by the department. He also requested changing Larry Fronk's title to Director of Community Development. Mr. Uecker made a motion to change the name of the planning and zoning department to the Department of Community Development and change Mr. Fronk's title to Director of Community Development. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve a contract for use of a building owned by Lykins Companies for training and authorize him to sign on behalf of the Board. Mr. Humphrey made a motion to approve the contract and authorize Mr. Duckworth the sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve renewing the contract with the Loveland-Symmes Fire Department for services they provide to residents on Cedar Drive and O'Bannonville Road. The contract amount ( $7,000.) is the same. Mr. Humphrey made a motion to approve the renewal of the contract with the Loveland-Symmes Fire Department in the amount of $7000.00 for the year 2000 and to authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to set a date to hold a budget meeting. Mr. Humphrey made a motion to hold a Special Meeting at 5:30 PM on February 15th to hold a budget hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to advertise for bids for a baseball backstops, with bid opening on February 15th at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Laura Hoyer of 335 Wiltsee Avenue asked for an update on the noise ordinance. Ms. Hoyer was told that it could be finished by the next Trustee meeting.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to discuss a personnel issue pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 00-02 providing for pay increases for various Township employees and adding to the resolution that pay increases will become effective January 01 for all non bargaining unit employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:40 PM.
ATTEST: ____________________________________________________________________________ Eric C. Ferry, Clerk
_____________________________________________________________________________ Jean Schmidt, Chairperson