The Miami Township Board of Trustees met on Tuesday, February 29th at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the February 15th (2 meetings) and February 28th (2 meetings) minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. William Knepp presented the Board with an update on the progress at Miami Glen. He announced that on April 15th the 18-piece Miami Township String Orchestra will be introduced to the public. Maestro Michael Wheatley performed a short selection for the Board.
Mr. Ferry read a letter from the Clermont County Engineer to Jay Hamilton of the Ohio Department of Transportation regarding the SR 28 access management study that Miami Township is undertaking.
Mr. Ferry read a thank you letter from Kathy Wade to Gloria Condelles in the zoning office.
Bid opening- Baseball Backstops: No bids received. Mr. Humphrey made a motion to go out for bids for baseball backstop with no due date for completion of the project. Bid opening at 7:30 PM on March 21st
Bid opening - Street lighting district - Weber Oaks. One bid received. Mr. Ferry opened the bid form the Cincinnati Gas and Electric Company. Total bid $1,625.40 annually. Mr. Humphrey made a motion to adopt RESOLUTION 2000-13 providing for the procurement of a street lighting system for Weber Oaks, section 4, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.
The Board discussed the noise reduction resolution. John Korfhagen, legal advisor had some concerns with the wording of the current document. After a brief discussion, the Board delayed a decision on the noise reduction resolution until the March 21sr meeting.
Mr. Uecker made a motion to adopt RESOLUTION 2000-14 declaring an emergency to exist, and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.
Mr. Humphrey made a motion to adopt RESOLUTION 2000-10 amending the Township's 2000 Annual Appropriations, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.
Chairperson Schmidt reminded the Board that the March 7th Trustee meeting has been canceled.
Mr. Humphrey made a motion to pay the bills of the Township including 208 checks numbered 71923 to 72132 for a total amount of $309,512.24, plus payroll and payroll taxes for February 25th in the amount of $163,971.83. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth, Township Administrator requested the Board consider offering conditional employment to Mr. Jerry Rooms and Mr. Robert Rockey for the position of part-time, seasonal maintenance worker. Mr. Uecker made a motion to offer conditional employment to Mr. Jerry Rooms and Mr. Robert Rockey for the position of part-time, seasonal maintenance worker.
Mr. Duckworth requested the Board set a date to interview candidates for the positions of recreation coordinator and maintenance worker. Mr. Humphrey made a motion to hold a special meeting on Wednesday, March 15th starting at 6:00 PM for the purpose of interviewing candidates for the positions of recreation coordinator and full-time maintenance worker and any other business of the Township that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to offer Mr. Matthew Wertz the position of probationary police officer at the rate of $15.67 per hour with an effective starting date of March 27,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following out-of-township travel requests for consideration: Authorization to send Officer TJ Spencer, Officer Todd Peters, Officer Rob Heideman and Officer Bill Adams to the National School Resource Officer Conference in Scottsdale, Arizona, July 16-21, 2000. Anticipated costs $3,900.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization to send Lt. Steve Rogers and Officer Mike Henderson to the MAGLOCLEN Conference in Cleveland, Ohio, April 17-21, 2000. Estimated cost: $930.00 Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Authorization to send Sgt Mark Ziegelmeyer to the Northwestern University Command School in Chicago, Illinois, February 27th - March 10,2000. Estimated cost $2,215.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a tax abatement request from Edge Graphics, Inc. Mr. Matthew Van Sant of the Clermont Chamber of Commerce, on behalf of Edge Graphics presented the request for a 10-year, 60% tax abatement on a new 34,500 square foot building proposed to be built by Edge Holdings, LLC on Whitney Drive in the Park 50 TechneCenter. Edge Holdings, LLC will be the builder/owner of the facility and will lease it to Edge Graphics. Edge Graphics is a commercial offset printing company. The proposed project investment is approximately $8,000,000.00. Mr. Robert Wickens, President of Edge Graphics/Edge Holdings LLC reviewed the proposed project. Mr. Humphrey made a motion to adopt RESOLUTION 2000-11 authorizing a 10-year, 60 % tax abatement to Edge Graphics, Inc. and Edge Holdings, LLC through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 30,2000.
Mr. Duckworth presented the Board with a request for a speed limit reduction on Long Lane. Mr. Humphrey made a motion to adopt RESOLUTION 2000-15 requesting the County Engineer to conduct a speed limit study on certain street(s) in Miami Township, dispensing with the second reading and declaring an emergency. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Uecker abstained, Mr. Humphrey and Mrs. Schmidt voted "AYE." Resolution effective March 10,2000.
Mr. Walter Fischer, Service Director presented the Board with the first design drawings for the Community Park Drive alignment. The Board reviewed the drawings and advised Mr. Fischer to proceed.
Mr. Uecker made a motion to set March 21st at 7:30 PM for the time to open Salt Truck Body, Plow bids. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to renew the contract for cemetery maintenance with Neltners Lawn Care. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The Board members signed the ODOT 1999 Annual Highway Mileage Certification confirming 128.95 miles of roads in Miami Township.
Chairperson Schmidt read a memo from Mr. Duckworth advising that Miami Township has been asked to participate in the Clermont Clean and Green Program on April 15th. Mr. Duckworth suggested along with the liter pick-up blitz that volunteers could spend a few hours in the parks planting bulbs, spreading mulch, etc. Mr. Humphrey made a motion to support the Clermont Clean and Green Program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the board set a public hearing for a Street Lighting District for the Estates at Miami Trails. Mr. Humphrey made a motion to set a Public Hearing on a Street Lighting District for the Estates at Miami Trails for March 21st at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with several options regarding the concession facility at Miami Meadows Park. The Board requested Mr. Duckworth prepare a Request for Proposal for the concession facility, with reserved dates.
Mr. Uecker made a motion to adopt RESOLUTION 2000-12 authorizing the Township Administrator to enter into contracts for the procurement of the entertainment for a concert at Miami Meadows Park on July 15,2000,dispensing with a second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date to accept bids for a Reverse 911 system. Mr. Uecker made a motion to set the date of March 21st at 7:45 PM to accept bids for a Reverse 911 System. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Public Comment Mr. Tim Ritchie of 1363 Linden Creek Drive asked what additional improvements with regard to football areas will be made in the parks. The response was that two additional sets of bleachers are planned at this time.
There were no other public comments. Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel matter pursuant to the ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:50 PM.
ATTEST: ___________________________________________________________________ Eric C. Ferry, Clerk
___________________________________________________________________ Jean Schmidt, Chairperson