The Miami Township Board of Trustees met in regular session on Tuesday, April 04, 2000 at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the March 21st and March 28th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief, R. Steven Bailey administered the Oath of Office to Matt Wertz. Chief Bailey also announced the police department Employee of the Year is Rob Heideman.
Paul Braasch of the Adams-Clermont Solid Waste District gave a slide presentation on the Solid Waste Plan Update. He requested the Board ratify the updated plan through a resolution. The Board determined they would consider the request and review the resolution.
Mr. Ferry read a letter directed to Fire and EMS Chief Jim Whitworth from Robert R. Rielage, State Fire Marshal. Mr. Rielage praised Mr. Ed Lillich for his willingness and cooperation during his free time at the Academy. He volunteered his free time to help hang and prep drywall in the academy's new dayroom.
Mr. Ferry read a letter from the Clermont County Engineer. The letter included the latest Bridge Inspection Reports on Township roads.
Mr. Ferry read a letter from the Clermont County Engineer advising all required departments of a temporary road closure of Ibold Road from March 22nd to June 5,2000.
Mr. Ferry read a letter from "The Committee to Save Phillips Park". The committee invited Mr. Humphrey to a public meeting on April 5th at 7PM in the Loveland Intermediate School cafeteria. The purpose of the meeting is to solicit public opinion about ways to save the park as well as the future recreational needs of the greater Loveland community.
Miami Township Administrator, David Duckworth advised the Board that Service Director, Walter Fischer has recommended awarding the Salt Truck bid to Kaffenbarger Truck Equipment for the bid of $28,060. Mr. Humphrey made a motion to award the Salt Truck bid to Kaffenbarger Truck Equipment and authorize Mr. Duckworth to sign the contract on behalf of the Board, with Kaffenbarger Truck Equipment for the construction of a new salt truck. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Police Chief Bailey has recommended awarding the Reverse 911 System contract to Sigma Micro Corporation for their bid of $23,060. Mr. Humphrey made a motion to award the Reverse 911 System contract to Sigma Micro Corporation and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that with regards to the residents complaining about motorcycle noise in their neighborhood he recommends mediation. Law Director, John Korfhagen has reviewed the ORC nuisance section and advises they (the residents) will be unable to resolve this. Mr. Duckworth will review the Noise Resolution passed by Deerfield Township which is effective between 11:00 PM and 7:00 AM.
Chief Jim Whitworth presented the Board with a projected time line for the Emergency Warning Sirens Project. The projected cost is $60,000.00 to $180,000.00. The next step is to get the specifications approved by Mr. Korfhagen and out to bid in May.
Chairperson Schmidt reminded the Board and guests that the Clermont Clean and Green Program is Saturday, April 15th and volunteers are needed. The April 18th meeting has been rescheduled for April 20th at 7:30PM. Miami Township's Free Yard Sale Weekend will be held April 28 - 30 and the Spring Clean-Up Days will be held May 5-6 from 7:30 AM to 5:00 PM each day.
Mr. Duckworth requested the Board offer conditional employment to Mr. Bryan Rose for the position of Police Officer. Mr. Humphrey made a motion to offer conditional employment to Mr. Bryan Rose for the position of Police Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following out-of-township travel requests; 1. Authorization to send Jennifer Heideman and Patricia Banks to a Evidence Room Management training program at OPOTA, April 26-27, 2000. Anticipated cost is $150.00. 2. Authorization to send Officer Scott Ball to a Crash Investigation training program at OPOTA, May 18-19,2000. Anticipated cost is $70.00 3. Authorization to send Cliff Rowland, Mark Ziegelmeyer, Matt Davis and Jennifer Heideman to the CALEA Conference in Schumburg (Chicago Illinois, July 25-27,2000. Estimated cost is $3,500.00. 4. Authorization to send Steve Rogers, Ed Schmidt, Bob Rose and Diane Slagel to the CALEA Conference in Burlington Vermont, November 28-December 02,2000. Estimated cost is $3,500.00. 5. Authorization to send Glenn Bischof, Barry Mesley, David Jetter, Steve Monterosso and Lynn Mesley to the Ohio Weekend at the National Fire Academy in Emmittsburg, Maryland, June 3-4, 2000. Estimated cost is $750.00. 6. Authorization to send Steve Wells to a Fire Service Communication program at the National Fire Academy in Emmittsburg, Maryland August 23-Sept 01,2000. Estimated cost is $180.00. 7. Authorization to send Dana Smith, Keith Clonch and Cathy Brehm to the EMS Expo in Charlotte, North Carolina, May 31-June 03,2000. Estimated cost is $1,390.00. 8. Authorization to send Jim Whitworth to the Ohio Fire Chief's Conference in Dayton, Ohio, July 15-19,2000. Estimated cost is $750.00. Mr. Humphrey made a motion to approve all seven (7) out-of-township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Officer Brett Simon gave the Board details on K-9 Officer "Lucky". Lucky's medical condition is deteriorating and he is now retired. A new dog has been purchased and training has begun. Mr. Duckworth requested authorization to send Brett and his new dog to K9 team training in Sandusky, Ohio April 10-May 05,2000. Estimated cost is $4,800.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey presented a building addition plan which creates additional office space in the police department. The Board approved the plan and authorized Chief Bailey to initiate a purchase order for the construction.
Chief Whitworth requested permission to begin a Bicycle Emergency Response Program for Miami Township. He presented the Board with a detailed plan for the program. The Board approved the request and authorized Chief Whitworth to proceed with implementation of the Bicycle Emergency Response Program.
Mr. Duckworth recommended the Board consider authorizing the advertisement for bids for the Community Park driveway extension project. Mr. Uecker made a motion to go out for bid of the Community Park Driveway Extension Project with bids due May 2nd at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Community Development Director, Larry Fronk requested authorization to distribute Requests for Qualifications to local consulting firms for the preparation of a Township Comprehensive Land Use Plan. Mr. Uecker made a motion to authorize Mr. Fronk to distribute Requests for Qualifications to local consulting firms. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Laura Hoyer of 335 Wiltsee Avenue presented the Board with copies of the Deerfield Township noise ordinance.
Paul Knepp presented the Board with an update of planned park events for Miami Glen.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(2) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.
ATTEST ________________________________________________________________ Eric C. Ferry, Clerk
_____________________________________________________________________ Jean Schmidt, Chairperson