The Miami Township Board of Trustees met in regular session on Tuesday, July 18, 2000 at 7:30 PM. The meeting took place in the Miami Township Civic building. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the June 20th and July 3rd minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Milford Bond Issue Mr. Doug Street of 5480 Carterway, Milford and Chairperson of the Bond Issue Committee requested the Board support and endorse the bond issue to be on the ballot in August. Mr. Humphrey made a motion to support and endorse the Milford School Bond Issue. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Officer Todd Peters Miami Township Todd Peters presented each Trustee with a plaque expressing his gratitude at being allowed to participate in the Rotary International South Korea group city exchange. He stated it was an experience of a lifetime.
Community Development - Larry Fronk noted that the residents in the Township are complying with the zoning and property maintenance regulations.
Community Relations - Kim Laing reported on the projects she was involved with during June, most of which centered around the July 15th event.
Fire/EMS Department - Chief Jim Whitworth reviewed the report he submitted. He stated the installation of the apparatus bag ventilation systems has begun at the South Safety Service building. The 1996 Pierce pumper has been removed from service again due to a critical problem with the all-steer system.
Information Services - Christopher Snow reviewed projects completed in June and plans for the future.
Parks/Recreation - Kristine Mick reported on the activities of June and highlighted the key upcoming July and August events.
Police Department - Chief R. Steven Bailey presented an overview of the report for June. He reviewed several successes during the month in the apprehension of criminals and recovery of stolen property and criminal tools.
Service Department - Walter Fischer noted the a wash out on Sugar Camp Road was repaired by dumping rip-rap over the hill and filling voids with concrete. The baseball field-fencing project was completed. Cemetery revenue was $6,484.75 for June.
There was no correspondence.
Mr. Ferry opened bids received for the 2000 Resurfacing program. Three bids were received.
John R. Jurgensen $361,728.75
Barrett Paving Materials $361,977.22
L P. Cavett Company $375,848.31 Mr. Humphrey made a motion to accept the bids into the records and submit them to the service department for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that a recommendation for the Outdoor Emergency Warning Siren System will be announced at the next regular board meeting.
Mr. Duckworth presented an update on MidSummer at the Meadows event. He stated he felt the event was better than last year with an estimated 10,000 attending and no major problems. The committee is already at work on next year's event.
Mr. Uecker made a motion to pay the bills of the township including 359 checks numbered 72943 to 73302 for a total amount of $802,520.51 plus payroll and payroll taxes for June 30th and July 14th in the amount of $340,561.87. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the June Financial Statement for review by the Board. The Board approved the statement.
Mr. Duckworth recommended the Board appoint Pam Temple Administrative Assistant to the Service Department effective July 17th, 2000 at an hourly rate of $10.50. Mr. Humphrey made a motion to appoint Pam Temple Administrative Assistant to the Service Department effective July 17th, 2000 at an hourly rate of $10.50.Ms. Temple will be on probation for 6 months. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board appoint Terry Davis as a Probationary Police Officer, full time at an hourly rate of $19.59 effective August 1, 2000. Mr. Davis has previously been approved as a part-time park patrol officer. Mr. Humphrey made a motion to offer Terry Davis a position as a full-time probationary Police Officer at $19.59 per hour effective August 01, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with six out-of-township travel requests for consideration. Mr. Humphrey made a motion to authorize the following out-of township travel requests; Jim Whitworth to attend the International Fire Chief's Association 2000 Conference, August 23 through August 28, 2000 in Dallas, Texas at an estimated cost of $1.775.00, Police Officer Matt Davis to attend a Homicide Investigation class in Columbus, Ohio, August 20 through August 25, 2000 at an estimated cost of $1,030.00,
Fire and EMS Lt. Steve Wells to a seminar "Mastering Performance Management, Supervision and Leadership Skills in the Fire Service" in Columbus, Ohio, August 1-3,2000 at an estimated cost of $495.00, Police Officer Kevin Petrocelli to the North American Travel Monitoring Conference in Middletown, Wisconsin, August 27-September 2, 2000 at an estimated cost of $1,625.00, Jennifer Heideman and Pat Banks to a Records Management training program at the Mohican State Park, September 10-11, 2000 at an estimated cost of $490.00, and Rob Heideman to SRO ( School Resource Officer) training in Plainfield, Indiana, August 7, 2000 at an estimated cost of $30.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation to initiate the process to establish a street lighting district for each of the following developments. Blackstone Subdivision, the Palmer Place Subdivision and the Woodbridge Subdivision. Mr. Humphrey made a motion to advertise and hold a public hearing for the establishment of a street lighting district for the Blackstone Subdivision on August 15,2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for the Palmer Place Subdivision on August 15, 2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for the Woodbridge Subdivision on August 15,2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk requested authorization to advertise for applicants for the Zoning Commission and the Board of Appeals members. There will be one opening on each board at the end of the year. Mr. Uecker made a motion to authorize advertising for applications to be received by close of business on October 13, 2000 for membership on the Zoning Commission and the Board of Appeals. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM at the Township Hall and any other business that should come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the 2001 Tax Budget as prepared. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a review of the Basketball Court plans for Miami Meadows Park. The court will be the type that can be flooded during the winter for a skating rink. The plans have not been finalized but progress is being made.
Mr. Duckworth presented the Board with a resolution for the Police Department to apply for a DARE grant. Mr. Humphrey made a motion to adopt RESOLUTION 2000-35 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants program and authorizing the Township Administrator to enter into agreement with the Ohio Attorney General's office and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Steven Caperton of 1242 Blueridge Way, Milford pastor of the Vineyard Church on SR 28 stated that his church has looked into leasing the old Thriftway property and has discovered that the property is zoned so the church cannot operate in the building and he asked what the procedure would be to possibly get the area rezoned. The Board determined they had no problem with the church being located in that area. Mr. Fronk will begin the process to get an amendment to the zoning resolution.
Polly Vinotto of 697 Milford Hills Drive and Andrea Brady if 1221 Bradford Drive, Milford presented the results of the Miami Township Recreation Center survey conducted at Miami Meadows on July 15th, 2000. The survey is preliminary but the results show that further research on the development of a township recreation center would be justified.
Kathy Rodgers of 5868 Whitegate Court stated there is an interest in having an ice rink in the township park and she brought several people to discuss their interests
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss purchase of property pursuant to ORC 121.22(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:05 PM.
ATTEST: ______________________________________________________________ Eric C. Ferry, Clerk
______________________________________________________________ Jean Schmidt, Chairperson