The Miami Township Board of Trustees met in regular session on Tuesday, August 15, 2000 at 7:30 PM. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were, Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the August 1st and August 10th meeting minutes as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Special Presentation
Police Chief, R. Steven Bailey administered the Oath of Office to Officer Terry Davis. The Board welcomed Officer Davis to the Township.
Special Presentation
Mr. Doug Wright and two members of the Miami Township Kiwanis Club presented Fire and EMS Chief, Jim Whitworth with a child restraint seat. The seat is to be used in the ambulances when transporting an infant or small child.
Public Hearing - Proposed Street Lighting District for Blackstone Subdivision
Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Blackstone Subdivision. Mr. Ferry read the legal notice. Miami Township Administrator, David Duckworth presented the request on behalf of the owner, Classic Properties. This district would include 5 gaslight replica streetlights. The Board members had no questions. There were no statements from adjacent property owners. There were no communications relative to the case. There were no other public comments. Mr. Uecker made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to set the project for bid to be due September 19th at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Public Hearing - Proposed Street Lighting District for Palmer Place Subdivision
Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Palmer Place Subdivision. Mr. Ferry read the legal notice. Mr. Duckworth presented the request on behalf of the property owner, Classic Properties. This district would include 4 gaslight replica streetlights. The Board members had no questions. There were no statements from adjacent property owners. There were no communications relative to the case. There were no other public comments. Mr. Uecker made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to set the project for bid to be due September 19th at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Public Hearing - Proposed Street Lighting District for Woodbridge Subdivision
Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Woodbridge Subdivision. Mr. Ferry read the legal notice. Sue Kirk of 941 Saffron Lane, on behalf of the petitioners, presented the request. This request is for 13 streetlights. Estimated annual cost to each property owner is $50.00. There were no questions from the Trustees. Chairperson Schmidt called on adjacent property owners for statements. Keith Green of 1066 Carraway Lane, Jenny White of 5989 Woodsbend Drive, Todd and Kim Cronin of 1057 Carraway Lane, Jane Fitz of 930 Saffron Lane, Maria Blariol of 929 Saffron Lane and and Wally Wilson of 1063 Carraway Lane spoke in favor of the streetlights. Chris Tagart of 934 Tarragon Lane opposed the style and height of the lights chosen and against the streetlights. Rebecca Brooks of 5977 Woodsbend Drive, Barbara Humrighouse of 970 Tarragon Lane, Barbara Barnes of 968 Tarragon Lane, Jason Mears of 5979 Woodsbend Drive, Mark and Yvonne Steinhauer of 5976 Woodsbend Drive and Janet Thatcher of 5987 Woodsbend Drive
spoke against the streetlights. There were no communications relative to the case. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." After a brief discussion by the Board, Mr. Uecker made a motion to approve the lighting district and let it out to bid with bids due by 7:30 PM on September 19, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Each department presented the Board with the July activity report to the Board and highlighted special items.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding a request for a new D5 license for Abart Inc at 1296 SR 28, Loveland. There were no objections.
Mr. Ferry read an announcement from the Clermont County Engineer about the 8th Annual Snow Plow Roadeo on September 14th.
Mr. Ferry read a notice from the Clermont County Engineer listing Miami Township's Road Inventory. The listing shows Miami Township has 128.41 miles of roadway.
Mr. Ferry read a notice from Lind L. Fraley, Clermont County Auditor advising the 2001 budget hearing will be held at 10:00 AM, Monday, August 28th.
Mr. Ferry read a letter addressed to Jean Schmidt, Trustee from Lorna Rose, Operations Officer for Disaster Preparedness announcing the kick off of Project Impact on August 17th at 2PM.
Mr. Ferry read a notice of the temporary closing of the Loveland Miamiville Road northeast of Branch Hill Guinea Pike between 7:00 AM and 4:00 PM daily August 21-25, 2000. This is due to the installation of five sanitary sewer laterals.
Mr. Ferry read a notice from the Clermont County Watershed Management Plan which included a table of contents and the executive summary from the Phase 1 Project XL Agreement.
Chairperson Schmidt reminded those in attendance that there will be a Special Meeting on August 16th at 7:00 PM for Police Officer interviews and any other Township Business and there will be a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM.
Mr. Uecker made a motion to pay the bills of the Township including 146 checks numbered 73432 to 73577 for the total amount of $136,539.38 plus payroll and payroll taxes for August 11, 2000 in the amount of $165,014.61. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the July Financial Report.
Mr. Duckworth requested the Board consider removal from probation full-time Fire Fighter/Paramedic Jonathon Ross Pawlak. Mr. Humphrey made a motion to remove Mr. Pawlak from probation effective August 04, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider reclassifying part-time Fire Fighter/Paramedic Dana Nichols to part-time Paramedic. Mr. Humphrey made a motion to reclassify Dana Nichols to part-time Paramedic effective August 06, 2000 at the rate of $10.15 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests to consider. 1) Authorization to send Dan Mack and Dana Smith to the Emergency Cardiac Care Update Conference, September 22-24, 2000 in San Diego, California. The anticipated cost for all travel related expenditures is $1,395.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
2) Authorization to send Rita Morgan to the Emergitech Users Conference, September 6-8, 2000, in Columbus, Ohio. The anticipated cost for all travel related expenditures is $228.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request to declare two properties nuisances. Mr. Humphrey made a motion to adopt RESOLUTION 2000-37 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5886 Milburne Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-38 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 1129 Rainbow Trail, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended to the Board that they consider holding a Township Auction on October 7, 2000. He also asked the Board to consider allowing neighboring communities to have first right to purchase any of our surplus equipment. He also requested authorization to hire Russ Conley as the auctioneer at a cost of $100.00. Mr. Uecker made a motion to hold a Township Auction of Surplus Equipment on Saturday October 7th at 9:00 AM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to authorize Mr. Duckworth to hire Russ Conley as the Auctioneer and to notify neighboring communities of the equipment to be sold. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has obtained an approved "Lease Agreement" for the Miamiville Fire Station building lease. He requested authorization to sign the agreement. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the "Lease Agreement" for the Miamiville Fire Station building lease. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set dates for the Free Garage Sale Weekend, The Fall Clean-Up Weekend and Trick or Treat night. Mr. Humphrey made a motion to set October 6, 7, and 8th as the Free Fall Garage Sale Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to set October 13th and 14th as Fall Clean-Up Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to set Trick or Treat night for Tuesday, October 31st from 6PM to 8PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Fire and EMS Chief, Jim Whitworth requested the Board grant permission to bid an Aerial Truck and a Rescue Pumper. The Board requested specs and costs be submitted before the next meeting.
Chief Whitworth presented the Board with a proposal from Pierce Manufacturing to replace the AllSteer axle with a straight axle. The proposal provides a loaner vehicle while the modifications take place, and includes a refund in the amount of $17,500.00. The Board requested the proposal be submitted to Law Director, John Korfhagen for review and recommendation.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.
ATTEST: ________________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________________ Jean Schmidt, Chairperson