The Miami Township Board of Trustees met in regular session on Tuesday, September 19,2000 at 7:30 PM in the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 29th and September 05th board meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief, R. Steven Bailey presented new police officer Brian Mehne. Chief Bailey then swore Officer Mehne in with the ceremonial Oath of Office. The Board welcomed Office Mehne to the Township.
All department reports were submitted for review. There were no questions from the Board.
Mr. Ferry read a thank you letter from Linda Eppler, Director of Communications for Clermont Senior Services. It also requested the Board endorse the levy.
Mr. Ferry read a letter directed to Ms. Kimberly Laing from Ron Hill, Bicentennial Marker Chairman. He informed Ms. Laing that the Little Miami Railroad roadside marker and the Leming House roadside marker have been approved.
Mr. Ferry read a memo from Chief Whitworth to the Board regarding thank you notes recognizing donations that enhance the service the Fire and EMS offer the community. The Miami Township Fire and EMS Association donated books to the fire truck reading area and the IAFF Local 3768 donated the funds to buy a Knox Box for senior citizens.
Mr. Ferry read a letter from Regina Theilman of Creative Marketing Ideas, Inc. at 974 State Route 28, Suite C, Milford, Ohio. The letter expressed thanks for the fire department personnel who cleaned her parents' driveway of snow last winter.
Mr. Ferry read a letter from Edward J. Parish requesting endorsement of the Children's Services Levy. Chairperson Schmidt opened the meeting to comments from the audience. Aileen Helmusiun of Romar Villa spoke in favor of the senior services of Clermont County. Mildred Smith of Romar Villa also spoke in favor of endorsement of the Clermont Senior Services levy. Mary Markley Wolff of 5847 Monassas Run Road spoke in favor of supporting both the Senior Services Levy and the Children's Services Levy. She also requested support for the Mental Health Services Levy. Mr. Uecker made a motion to endorse issues 19, 20 and 21 on the November ballot. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids from Cinergy for the Woodbridge Lighting District which includes 13 lights at an annual fee of $4,778.28, the Palmer Place Lighting District which includes 4 lights at an annual fee of $1,380.24 and Blackstone Lighting District which includes 5 lights at an annual fee of $1,749.00. Mr. Humphrey made a motion to adopt RESOLUTION 2000-44 providing for the procurement of a street lighting system for Woodbridge Subdivision. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-45 providing for the procurement of a street lighting system for Palmer Place Subdivision. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-46 providing for the procurement of a street lighting system for Blackstone Subdivision. Dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt announced the following reminders: Free Fall Garage Sale Weekend October 6,7, & 8 Township Auction October 7 Fall Clean-Up October 13 & 14 Trick or Treat Night October 31 6-8PM
Mr. Humphrey made a motion to pay the bills of the Township including 133 checks numbered 73713 to 73844 for the total amount of $499,153.20 plus payroll and payroll taxes for September 08, 2000 in the amount of $171,022.42. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. David Duckworth, Township Administrator presented the Board with two out-of-township travel request for consideration. l. Authorization to send Bill Doss to a Critical Care Paramedic Course, October 16- November 1, 2000 in Columbus, Ohio at an estimated cost of $1,470.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." 2. Authorization to send Walt Fischer to the CarteGraph User's Conference, October 10-13, 2000 in Dubuque, Iowa. Anticipated cost is $1,287.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry requested the Board approve the 2001 township budget with the exception of the Local Government Fund and Local Government Revenue Assistance Fund. Mr. Humphrey made a motion to adopt RESOLUTION 2000-43 accepting the amounts and rates as determined by the budget commission for the 2001 budget with exception of the estimates of the distribution of the Local Government Fund and the Local Government Revenue Assistance Fund and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry requested authorization to go out to bid for new banking depository service agreements by advertising in a local paper as well as the Cincinnati Enquirer. All bids to be received by October 17th at 4:30 PM with bid openings at 8:00 PM on the 17th. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Fire and EMS Chief Jim Whitworth advised the Board that Cole and Russell Architects will offer a one-day seminar entitled "Fire Forum-Fire Station Planning, Design and Construction." The cost of the seminar is $40 per person. Mr. Humphrey agreed to attend with Chief Whitworth.
Chief Whitworth requested the Board consider proclaiming the week of October 8-14 as Fire Prevention Week. Mr. Humphrey made a motion to adopt the following proclamation: We the Board of Trustees of Miami Township hereby proclaim that the week of October 8-14, 2000 as Fire Prevention Week and encourages the community to observe this week with appropriate programs, ceremonies and activities. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a petition requesting the establishment of a street lighting district for Wardwood Estates Subdivision. A public hearing is requested for October 17th during the regularly scheduled meeting of the Board. Mr. Uecker made a motion to hold a Public Hearing for a proposed lighting district for Wardwood Estates Subdivision on October 17th during the regularly scheduled Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey announced to the Board that Miami Township Police Department has received notification of approval by the United States Department of Justice for a $500,000.00 grant to fund four School Resource Officer positions under the USDOJ C.O.P.S. program.
Mr. Uecker made a motion to set a Special Meeting for a Public Hearing on Zoning Case # 456 at 8:00 PM on Monday, October 09,2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set a Special Meeting for a Public Hearing on Zoning Case # 455 at 8:15 PM on Monday, October 09, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the Sugar Camp Road Issue 2 phase 1 for bank stabilization in the amount of $346,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22 (G) (1), to discuss purchase of property pursuant to ORC 121.22 (G)(2) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to include other business of the Township in the October 9th meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:50 PM.
ATTEST: __________________________________________________________ Eric C. Ferry, Clerk
__________________________________________________________ Jean Schmidt, Chairperson