The Miami Township Board of Trustees met in regular session on Tuesday, December 05,2000 at 7:30 PM. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the November 13th Public Hearing, November 14th Regular Meeting and November 21st Special Meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustees recognized the members of the Citizens Recreation Advisory Committee for a job well done. Each member was presented with an award plaque.
Mr. Ferry read from the Clermont County Commissioners' Journal # 288, Regular Session 11/08/00. The following roads have been placed into the Miami Township Road System; Paxton Lake Drive (0.175) T-2500, Baywood Cove (0.033) T-2707 and Harbor Cove (0.031) T-2708.
Mr. Ferry read a letter from Paul Berringer of the Clermont S.W.C.D regarding the Dry Hydrant Program.
Mr. Ferry opened the only bid received for a street lighting district for Wardwood Estates. Cinergy proposed a one- time cost of $777.33 plus $3,827.28 annually. Mr. Uecker made a motion to accept the bid into the record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2000-56 providing for the procurement of a street lighting system, dispensing with the second reading and declaring and emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the Sugar Camp Road Landslide Correction Project; Sunesis Construction $ 252,607.25 Rand Construction 393,390.00 Fred A. Neiman Company 250,151.00 The Righter Company 249,768.75 Mr. Uecker made a motion to accept the bids into the record and submit them to the Service Director for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 205 checks numbered 74304 to 74508 for the total amount of $647,871.91 plus payroll and payroll taxes for December 01, 2000 in the amount of $208,348.56. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider offering conditional employment to Bradley Moore, B. Dene Riggenbach and Donald Wegman as part-time Fire Fighter/Paramedics. Mr. Humphrey made a motion to offer conditional employment as part-time Fire Fighter/Paramedics to Bradley Moore, B. Dene Riggenbach and Donald Wegman. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to send Lt. Steve Rogers to a discipline investigation training program December 12, 2000 in Vandalia, Ohio. The total cost is $140.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider a speed limit reduction on the following streets; T-658 Blackburn Drive .343 miles Blackburn Acres T-2578 Woodlake Court .129 miles Woods at Miami Trails T-2521 Scotch Pine Drive .271 miles Torrey Pines T-2523 Longleaf Drive .093 miles Torrey Pines T-2522 Asutrian Court .081 miles Torrey Pines T-2154 Sovereign Drive .153 miles Forest Knoll T-2544 Forest Crest Court .058 miles Forest Knoll T-2546 Park Wood Court .180 miles Forest Knoll T-2084 Briar Cove Court .098 miles Bramble Wood Acres T-2401 Whitney Drive .142 miles Park 50 TechneCenter T-2579 Ridgewood Drive .299 miles The Woods at Miami Trails Mr. Uecker made a motion to adopt RESOLUTION 2000-57 lowering the speed limit to 25 MPH on certain streets (names above) in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth discussed the Health and Dental Insurance Renewal. The health increase amounts to 14% with the dental increase at 5%. The Board members agreed to renew the health and dental insurance contract with Anthem. Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into such contracts as required to renew the Township's health and dental insurance programs. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Jim Whitworth presented a Paramedic Contract with the Village of Terrace Park for the Boards' consideration. He reported on the proposed changes to the contract; which include a two (2) year contract (the old contract was one (1) year) and a fee schedule adjustment. Miami Township Legal Advisor, John Korfhagen has reviewed and approved the contract. Mr. Humphrey and Mr. Uecker concurred the fee adjustment was not acceptable. The 2- year contract was agreeable with the rates remaining the same as the previous contract. Chief Whitworth advised he would present the conditions to Terrace Park and report back to the Board.
Mr. Uecker made a motion to re-appoint Wayne Loudermilk to the Zoning Board of Appeals and T.J. Siberski to the Rural Zoning Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider adopting a revised Credit Card Policy. Mr. Humphrey made a motion to approve the revised Credit Card Policy. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed the COPS Hiring Grant and asked the Board to review John Korfhagen's opinion of participating in the program. Mr. Uecker made a motion to accept the COPS Hiring Program Grant and have Chairperson Schmidt sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize him to enter into contracts for entertainment at the 2001 Midsummer at the Meadows event. Currently we have received a contract from the agent representing Chuck Negron formerly of Three Dog Night and we are awaiting a contract from the Lovin' Spoonful. Mr. Uecker made a motion to adopt RESOLUTION 2000-54 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk advised the Board that the Township has received Transportation Enhancement Grants for sidewalk improvements. These are matching grants and the Township share is $71,000.00 that will be paid out over the 2001 and 2002 budget years. A letter of commitment from the Township is required. Mr. Humphrey made a motion to have a letter prepared committing the Township to supply $71,000.00 in matching funds for these grants. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Schmidt voted "AYE" while Mr. Uecker abstained.
Mr. Duckworth presented the Board with an Emergency Snow Removal resolution for review. Mr. Humphrey made a motion to adopt RESOLUTION 2000-55 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with Ohio Revised Code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a written notice that Husky Injection Molding Systems, Inc. located at 6279 Tri-Ridge Blvd., Suite 208, has requested a tax abatement from the city of Milford. The company is moving to a new 55, 000 square foot facility in the Milford Commerce Park. The Board concurred there would be no objection to the move.
Mr. Ferry requested the Board approve payment of dues for 2001 for the Clermont County Township Association for Trustees and Clerk. Mr. Humphrey made a motion to approve payment of dues for 2001 for the Clermont County Township Association for the Trustees and Clerk in the amount of $40.00 per member. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve out-of-Township travel for the OTA Winter Conference February 7-10, 2001 for the Trustees, Clerk and Township Administrator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to review what can be done to resolve a continuing problem with the time of garbage collection in the Township. Law Director, John Korfhagen discussed the options available to the Board. It was determined that Mr. Korfhagen should draft a resolution in the legislative mode requesting hours of operation on Township streets for garbage collection.
Mr. Steve Neagel of 5784 Observation Court observed he has a problem with BFI/CSI picking up their garbage between 3 and 4 am each Tuesday.
Claire Gilbert of 6705 Branch Hill-Guinea Road stated she was upset about a communication tower that is on the Kirkle property and now she has heard that the State of Ohio was going to erect another tower on the property. She asked if there was anything that can be done to stop the State? Mr. Fronk was asked to look into this situation.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to prepare for Collective Bargaining Session pursuant to ORC 121.22 (G)(4) and to discuss personnel matters pursuant to ORC 121.22 (G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt the new Training policy with the addition of a maximum amount to be paid in any one year to be equal to tuition for in-state tuition at University of Cincinnati as of December 01st of each year. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Me. Uecker made a motion to adopt the Nepotism Policy as written. Mrs. Schmidt seconded the motion. Upon roll call, Mrs. Schmidt and Mr. Uecker voted "AYE." Mr. Humphrey voted "NO."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.
ATTEST: ________________________________________________________________ David Duckworth, Acting Clerk
________________________________________________________________ Jean Schmidt, Chairperson