The Miami Township Board of Trustees met in regular session on Tuesday, January 16, 2001 at 8:45 pm. Chairperson Edwin H. Humphrey called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry, called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary M. Wolff.
Chairperson Humphrey called for any Public Comments.
Mike Bene of Wilderness Ridge off Cook Road. He asked if there were any plans for a cable access or public access television station for Miami Township. The Trustees stated they were interested in more information on the subject.
Bid Opening - SCBA Mr. Ferry opened the one bid received for Self Contained Breathing Apparatus.
Lower End Fire Equipment $126,739.00 Mr. Uecker made a motion to accept the bid into the record and turn it over to the Fire Chief for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the minutes of the January 2nd regular meeting, the January 4 and January 15th, Special Meetings and January 15th Public Hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Community Development Mr. Larry Fronk Community Relations Ms. Kim Laing Fire/EMS Chief Jim Whitworth Information Systems Mr. Chris Snow Parks/Recreation Ms. Kris Mick Police Chief R. Steven Bailey Service Mr. Walt Fischer Mr. Fischer noted there is a serious problem with children on the frozen lake at Miami Meadows. There will be additional surveillance by the Police and Parks personnel until other measures can be investigated. Each department head presented their reports for the month of December and discussed highlights. There were no questions from the Board.
Mr. Ferry advised the Board there was no correspondence.
Mrs. Wolff suggested nominating Bill and Nancy Knepp for the Salute to Leaders award. Mr. Uecker and Mr. Humphrey concurred. Mrs. Wolff made a motion to select Bill and Nancy Knepp for the Salute to Leaders award. Mr. Uecker seconded. Upon roll call, all voted "AYE."
Administrator, David Duckworth reviewed the agreement with the law firm of Schottenstein, Zox and Dunn in Columbus, Ohio, with respect to a standardized right-of-way agreement. Mr. Dunn has proposed a fee of $2,500 per community for his services. Mr. Duckworth and Law Director, John Korfhagen recommend adopting a resolution employing the services of legal counsel for these matters. Mr. Uecker made a motion to amend the agreement to $2,500. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2001-04 employing an attorney for particular matters, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Christmas tree recycling continues through the end of January at Miami Meadows and Paxton Ramsey Parks.
Mr. Ferry presented the Board with the December financial report. The Trustees each signed the report.
Mr. Duckworth requested the Board consider the following personnel actions: Offer conditional employment to; Jessica Week as part-time Recreation Counselor, Joseph D. Ruwe as Probationary Police Officer, Sherrie Howard as Probationary Police Officer Mr. Uecker made a motion to offer conditional employment to Jessica Week as a part-time Recreation Counselor and to offer conditional employment to Joseph D. Ruwe and Sherrie Howard as Probationary Police Officers. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board remove Pam Temple, Service Department Administrative Assistant from probation effective January 17th 2001 with a new hourly rate of $11.02. Mr. Uecker made a motion to remove from probation, Pam Temple effective January 17,2001 at a rate of $11.02 per hour. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board extend a final offer of employment to Bradley Moore for the position of part-time Fire Fighter/Paramedic effective January 16, 2001 at the hourly rate of $11.35. He will serve a one-year probationary period. Mr. Uecker made a motion to approve the offer. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board extend a final offer of employment to Eric L. Weibel for the position of Police Officer effective February 5, 2001 at an hourly rate of $16.30. He will serve a one- year probationary period. Mr. Uecker made a motion to approve the offer. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Fischer recommended the promotion of Valerie Allen, Maintenance Worker 1 to Maintenance Worker II effective January 17, 2001 at $11.79 per hour. Mr. Uecker made a motion to approve the promotion. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Chief Jim Whitworth recommended the promotion of Dennis Rutter, Part-Time Fire Fighter 1/EMT to Part-Time Fire Fighter 2/EMT effective January 17,2001 at an hourly rate of $10.15. Mr. Uecker made a motion to approve the promotion. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw the conditional offer of employment previously granted to Don Wegmen, a candidate for Part-Time Fire Fighter. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider a pay increase up to 5% for employees not covered by a collective bargaining agreement, excluding part-time Fire/EMS employees. Mrs. Wolff made a motion to adopt RESOLUTION 2001-05 providing for pay increases for various Township employees, establishing the effective date of said pay increases, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with four out-of-township travel requests for consideration.
Kim Laing Strategic Media Relations Conference March 7-9, 2001 Chicago, Illinois Cost: $1,675.00 Mr. Uecker made a motion to approve the request and expenditure. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Lt. Rogers and MAGLOCLEN Conference Det. Henderson March 19-23, 2001 Pittsburgh, Pa. $1,070.00 Mr. Uecker made a motion to approve the out-of-township travel request and expenditure. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
John Swing Street Survival Seminar May 9-11,2001 Indianapolis, In. 489.00 Mrs. Wolff made a motion to approve the out-of township travel requests and expenditures. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Patricia Banks Local Law Enforcement Block Grant Orientation January 18, 2001 90.00 Mr. Uecker made a motion to approve the out-of-township travel request and expenditure. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Emergency Snow Removal resolution has expired. Mr. Uecker made a motion to adopt RESOLUTION 2001-03 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry requested the Board consider updating the accounting software to allow multi-users with specific control. The addition of Seagate Crystal Reports and Requisition Control modules plus the multi-user feature will distribute the work load of the clerk's office. On-line purchase order approval will speed up the process. Multi-users will benefit each department for specific tracking of purchases. The Trustees suggested a meeting with the financial people from each department and the software manufacture to determine the full scope of the programs. They also wanted information on electronic signatures for the Trustees from a mobile site via laptops.
Mr. Ferry noted some correspondence missed earlier. The Clermont County Planning Commission will meet on Tuesday, January 23, 2001 at 5:00pm and will forward the Hawthorne Meadows, Section 2 Formal Plan to the Commission for formal action.
The Clermont County Sewer District and Engineer's office have completed plans on the Buckwheat Road and utility improvement from SR 131 to SR 28.
Mr. Uecker made a motion to go into Executive Session to consider purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded. On roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded. On roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:00 PM.
ATTEST _______________________________________________________________ Eric C. Ferry, Clerk
_______________________________________________________________ Edwin H. Humphrey, Chairperson