The Miami Township Board of Trustees met in regular session on Tuesday, February 20, 2001 at 8:00 PM. Chairperson Edwin H. Humphrey led the pledge of allegiance. Trinity United Methodist Church Pastor, Fred Shaw gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary M. Wolff.
Fire and EMS Chief Jim Whitworth presented retired firefighter Lt. Harel Ramsey with a plaque of recognition for 21 years of service to Miami Township.
Mr. Uecker made a motion to adopt the Township Bicentennial Proclamation designating February 25, 2001 as the official bicentennial for Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Reports for activities during the month of January 2001 were presented by each of the department heads. There were no questions from the Board.
Mr. Ferry read a letter from the Clermont County Engineer regarding vacating a portion of Cedar Drive.
Mr. Ferry reviewed and recommended upgrading the BUCS software to a 5-User system and customization of the requisition module to allow additional layers of electronic approvals. The total cost is $29,995. The Board approved the purchase.
Township Administrator, David Duckworth presented the Board with a resolution which initiates a zone change to permit churches in business districts. Mrs. Wolff made a motion to adopt RESOLUTION 2001-12 initiating an amendment to the zoning resolution, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.'
Mr. Uecker made a motion to pay the bills of the Township including payroll and payroll taxes for February 09, 2001 in the amount of $180,187.33. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the January Financial Report. The Board approved and signed the report.
Mr. Duckworth requested the Board offer conditional employment to Greg Jenkins for the position of Probationary Police Officer. Mrs. Wolff made a motion to offer conditional employment for the position of Probationary Police Officer to Greg Jenkins. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board offer conditional employment to the following individuals for the position of part-time Recreation Counselor; Sandy Hayward, Kathy Moleski and Mary D'Errico. Mrs. Wolff made a motion to offer Sandy Hayward, Kathy Moleski and Mary D'Errico positions as part-time Recreation Counselors. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board remove the following individuals from probationary employment status: Todd Koehler, full-time FF/MEDIC effective February 7, 2001 with pay increase to $11.40 an hour. Mr. Uecker made a motion to remove Todd Koehler from probationary employment status effective February 7, 2001 with a pay increase to $11.40 an hour. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Jim Petry, full-time FF/MEDIC effective February 15, 2001 at a rate of $13.84 an hour. Mr. Uecker made a motion to remove Jim Petry from probationary employment status effective February 15, 2001 at a rate of $13.84 an hour. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Jim Brockman, part-time Zoning Inspector, effective February 17, 2001 with a pay of $11.00 per hour. Mr. Uecker made a motion to remove Jim Brockman from probationary employment status effective February 17, 2001 at $11.00 an hour. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Meeting of the Board of Trustees on February 22, 2001 at 7:00 pm for the purpose of interviewing candidates for the position of Probationary Police Officer and Maintenance Workers. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out of township travel requests for consideration: Authorization to send Glenn Bischof to the National Fire Academy "NFIRS Program Management", Emmitsburg, Maryland March 4-16, 2001. Total cost $200.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization to send Bill Doss to the Fire Department Instructors Conference, Indianapolis, Indiana, February 28-March 1, 2001. Total cost $110.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2001-11 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring and emergency. The speed limit will be lowered to 25 MPH on Forest View Court #T2581 .038 mi, Valley Woods Court #T2580 .122 mi and Oak Ridge Court #T2582 .064 mi, all in the Woods at Miami Trails subdivision. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set March 20th at 8:30 pm to open bids for the basketball courts project at Miami Meadows Park. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set March 20th at 8:30 pm to open bids for the cemetery lawn maintenance contract for 2001. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to set March 20th at 8:30 pm to open bids for the Riverview Park Construction project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2001-09 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board utilize the services of David Cooper for concessionaire's service for the Miami Meadows Park. Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with David Cooper for the operation of a concession facility at Miami Meadows. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt the revised Lateral Entry Policy for the Fire/EMS department. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date to review the 2001 budget. Mr. Uecker made a motion to hold a Special Meeting on March 13th at 7:00 pm for the purpose of reviewing the 2001 budget and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Melanie Schefft of 6567 East Knollwood Circle spoke to the Board regarding a problem of inoperable vehicles located on a property in her neighborhood. She also discussed the possible health hazard from oil contamination.
Community Development Director, Larry Fronk discussed his findings on the Township's options to help correct this issue. He recommended the definition of inoperable vehicles be reviewed in the property maintenance code. The current code does allow the tools needed to clear inoperable vehicles that have a current license from a property. Mr. Fronk also noted he is reviewing commercial parking in a residential area.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC section 121.22 (G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve an extra work authorization to the existing contract with the Ryder Company in the amount of $12,530.00 for the Sugar Camp Road bank stabilization project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:15 pm.
ATTEST: _______________________________________________________________ Eric C. Ferry, Clerk
_______________________________________________________________ Edwin H. Humphrey, Chairperson