The Miami Township Board of Trustees met in regular session on Tuesday, March 20, 2001 at 8:00 PM. Chairperson Edwin H. Humphrey led the Pledge of Allegiance. Pastor Marcus Atha of the Epiphany United Methodist Church gave the invocation. Chairperson Humphrey called the meeting to order. Mr. Uecker made a motion to appoint Miami Township Administrator, David Duckworth as Acting Clerk in the absence of Eric Ferry. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.
Mr. Peter Gerdom of 5021 Silvermine Court presented information on the Milford School Bond Levy. Phase one of the plan will bring three new K-6 elementary buildings to Miami Township. The bond issue is for 4.1 mills for the first phase of the building replacement project. He asked the Board to endorse the bond issue. Mrs. Wolff made a motion that the Board of Trustees of Miami Township endorse the Milford School Bond Levy May 8, 2001. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief R. Steven Bailey swore in new Police Officers Sherrie Howard, Corey Tilbrook and Kent Arter. The Board welcomed the three new officers to the force.
Chief Bailey presented Officer John Swing with the 2000 Employee of the Year Award. He read a letter of nomination that outlined a few of Officer Swing's accomplishments during the year. Chief Bailey presented Officer Todd Peters the Meretricious Service Award. Chief Bailey presented Chaplain Dan Bryant with the Milford Jock's Chaplain of the Year Award. Chief Bailey presented the Miami Township Citizens Award to the following outstanding citizens for their assistance to the Police Department; Joyce Bryant, Dan Lewis and Aileen Hoover. Chief Bailey also presented the Department's highest honor, the Medal of Honor to Officer Keith Bullock, Office Edward Swain and Officer Mike Hackman.
Mr. Uecker made a motion to approve the March 6th Public Hearing minutes, the March 6th regular Trustee meeting minutes and the March 13th Special Trustee meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Department Reports for the month of February were presented to the Board. Larry Fronk Community Development Kim Laing Community Relations Jim Whitworth Fire/EMS Chris Snow Information System Services Kris Mick Recreation/Parks Steve Bailey Police Walt Fischer Service Mr. Fronk announced the Public Hearings for cases #460 and #461 scheduled for March 27th have been cancelled. Mr. Humphrey cancelled the meeting scheduled for March 27th for the purpose of holding these public hearings.
Mr. Duckworth read a letter to Mr. Humphrey from Christopher Soergel. Mr. Soergel expressed his agreement with the decision regarding bikers in the skate park.
Bid Openings: Cemetery Lawn Mainenance Neltner Lawn Service $24,000.00 Mr. Uecker made a motion to accept the bid into the record and submit it to the Service Director for review and recommendation.
BID OPENINGS: MIAMI RIVERVIEW PARK PROJECT
DER Building Company $ 84300.00 Landscaping at Entrance 15,600.00 Total $ 864,000.00 West Side Paving & Excavating $ 998,320.00 Landscaping at Entrance 15,200.00 Total $1,013,520.00 The Jeffrey Allen Corporation $ 832,339.00 Landscaping at Entrance 10,237.00 Total $ 842,576.00 S K Construction $ 1,143,751.00 Landscaping at Entrance 14,697.00 Total $1,158,448.45 CJ & L Construction Incorporated $ 785,088.00 Landscaping at Entrance 16,200.00 Total $ 801,288.00 The Nelson Stark Company $ 974,000.00 Landscaping at Entrance 17,000.00 Total $ 991,000.00 R. F. Scurlock Company $ 973,000.00 Landscaping at Entrance 16,000.00 Total $ 989,000.00 The Amrel Brynes Company $ 901,000.00 Landscaping at Entrance 10,000.00 Total $ 911,000.00 Sunesis Construction $ 938,700.00 Landscaping at Entrance 12,500.00 Total $ 951,200.00 Schweitzer Construction Company $ 910,000.00 Landscaping at Entrance 15,000.00 Total $ 925,000.00 Argo Construction Co. $ 948,814.00 Landscaping at Entrance 12,700.00 Total $ 961,514.00 John R. Jurgensen Co. $ 1,040,000.00 Landscaping at Entrance 14,500.00 Total $1,054,500.00 GWCB Contractors $ 1,060,000.00 Landscaping at Entrance no bid Total $1,060,000.00 Whalen Incorporated $ 925,000.00 Landscaping at Entrance 19,000.00 Total $ 944,000.00
Mr. Uecker made a motion to accept the bids into the record and submit them to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Miami Meadows Basketball Courts Project
Queen City Blacktop Company $ 33,925.00 Westside Paving & Excavation, Inc. $ 34,770.00 Donohoo & Associates $ 54,300.00 Harry Ewers & Sons, Inc. $ 43,350.00 Performance Site Management, Inc. $ 64,680.00 The Beacon Construction Co. $ 48,615.00 J.K. Meurer Corporation $ 35,000.00 C.W. Walker, Inc. $ 37,770.00 Schumacher Dugan Construction $ 32,185.00 Wm. Light Paving Co. $ 29,998.00 Pavement Management $ 32,336.00
Mr. Uecker made a motion to accept the bids into the record and submit them to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2001-15 amending the Township's 2001 Annual Appropriations, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a request to amend the Woodbridge Street Lighting District and eliminate some of the streetlights. The Board discussed the request and decided not to amend the Woodbridge Street Lighting District.
REMINDERS: Free Yard Sale Weekend April 20,21, and 22, 2001 Spring Clean Up April 27 and 28, 2001 Brush Days May 18 and 19, 2001
Mrs. Wolff made a motion to pay the bills of the Township including 63 checks numbered 63192 to 63254 for a total amount of $397,167.06 plus Payroll and Payroll taxes for March 09, 2001 in the amount of $180,537.52. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the employment of Greg D. Jenkins, as a full-time Probationary Police Officer. Mr. Uecker made a motion to offer Greg D. Jenkins employment as a full-time Probationary Police Officer effective April 09, 2001 at the entry level pay rate of $16.30 per hour, with a one-year probationary period. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider offering conditional employment to the following individuals for the position of full-time Fire Fighter/Paramedic: Jason Peng, Brian Carlson, Keith Clonch, Jason Beckett, Doug Tieman, Daniel Berkebile, Carol Jordan and Todd Koehler. Mrs. Wolff made a motion to offer conditional employment as full-time Fire Figher/Paramedics to Jason Peng, Brian Carlson, Keith Clonch, Jason Beckett, Doug Tieman, Daniel Berkebile, Carol Jordan and Todd Koehler. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to consider a proposal from Chief Whitworth requesting approval to begin the hiring process for three new full-time employees. Mr. Uecker made a motion to authorize Chief Whitworth to begin the process to hire three new full-time employees. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRECTION TO MARCH 06, 2001 MINUTES: Mr. Uecker made a motion to correct the probationary period for Chris Evans and Janice Sweet, both maintenance worker 1 to 6 months. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve RESOLUTION 2001-14 approving a master lease-purchase agreement for the financing of certain equipment; authorizing the Township Administrator to execute various documents related to such master-lease purchase agreement; and making certain designations regarding such master lease-purchase agreement, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to accept the agreement between Miami Township and the Clermont County Board of Commissioners for a sidewalk improvement project on a portion of Buckwheat Road, Wolfpen-Pleasant Hill Road, Deblin Drive and Allen Drive. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth requested authority to advertise for Fire Apparatus Bid openings. Mr. Uecker made a motion to authorize advertising for Bids for an Aerial Platform Truck and a Rescue Pumper Truck, as per the specifications, with bids to be opened May 1, 2001 at 8:15 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Susan Hardin of 6100 First Street, Miamiville asked if the Township had any role in determining the subdivision of lots. Mr. Fronk explained the Township did not have a say in the subdivision of a lot.
Mike Bienet at 1668 Cook Road presented the Board with an update proposal for the Township Community Cable station.
Ron Beach of 5530 Stonelick Williams Corner Road presented the Board with an overview of the Time Warner access system.
There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to discuss pending litigation pursuant to ORC section 121.22 (G)(3).
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:10 PM.
ATTEST ______________________________________________________________ David D. Duckworth, Acting Clerk
______________________________________________________________ Edwin H. Humphrey , Chaiperson