The Miami Township Board of Trustees met in regular session on Tuesday, May 01, 2001 at 8:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Pastor Clardy of the Milford Church of God gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the April 17, 2001 Trustee meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey administered the Oath of Office to Officer Greg Jenkins. The Board welcomed Officer Jenkins.
Police Chief Bailey announced the Miami Township Police Department has been recommended for re-accreditation. Chief Bailey presented Officer John Swing with a Special Award for his work on the CALEA project. Lt. Steve Rogers, Lt. Daryl Poe, Lt. Cliff Rowland, Officer Keith Benhase, Officer Kevin Petrocelli and clerk Diane Slagle were recognized for their work "above and beyond" on the CALEA project. The Miami Township accreditation manager, Jennifer Heideman was presented with a meritorious service award for her outstanding work on the CALEA project. The Board thanked Chief Bailey for his excellent leadership in the accreditation process.
Mr. Ferry read a letter from Howell Contractors, Inc. advising that a new 12 inch water main will be installed on Branch-Hill-Loveland Road beginning April 30, 2001. The construction should last approximately 120 days.
Mr. Ferry opened and read bids received for fire apparatus.
A.R.M.S. Custom built rescue pumper $ 396,399.00 Aerial platform unit $ 661,845.00 Finley Fire Custom built rescue pumper $ 431,079.00 Equipment Aerial platform unit $ 759,839.00 Finley Fire Custom built rescue pumper $ 452,179.00 Sutphen Custom built rescue pumper $ 523,429.00 Aerial platform unit $ 868,583.00 The Fire House Custom built rescue pumper $ 444,137.00 Tri-State Fire Aerial platform unit $ 872,408.00 Equipment Athens Fire & Custom built rescue pumper $ 388,176.00 Rescue Aerial platform unit $ 694,880.00
Stoops Declined to bid All-American Fire Declined to bid Mr. Uecker made a motion to accept the bids into the record and forward them to the Fire Chief for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Community Relations Director, Kim Laing reviewed the results of the Miami Township survey regarding a possible government access television channel. 67% of the respondents said they would like to have a government access channel.
Chairperson Humphrey reminded all that Brush Days will be held May 18th and 19th at the Miami Glen Park on Route 50.
Mrs. Wolff made a motion to pay the bills of the Township including 127 checks numbered from 63612 to 63739 in the amount of $147,142.91 plus payroll and payroll taxes for April 20th in the amount of $187,063.97. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth introduced Chris Smith from the Clermont Chamber of Commerce. Mr. Smith discussed a tax abatement for International Paper. He introduced Mr. Robert F. Cotter of International Paper. Mr. Cotter outlined the proposed expansion project and requested approval of the 10- year/75% tax abatement. Mr. Duckworth presented the Board with a resolution to consider. Mrs. Wolff made a motion to approve RESOLUTION 2001-21 authorizing a tax abatement to International Paper through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the hiring of the following individuals for the positions of full-time Firefighter/Paramedic: Name Pay per Hour Effective Date Jason Peng $13.84 * May 14, 2001 Keith Clonch $13.84 * May 15, 2001 Jason Beckett $13.84 * May 16, 2001 Paul Tieman $13.84 * May 17, 2001 Daniel Berkebile $13.84 * May 18, 2001 Carol Jordan $13.84 * May 19, 2001 Todd Koehler $12.85 May 20, 2001 Robert Young $12.85 May 21, 2001 · denotes persons hired under Lateral Entry Policy. Mr. Uecker made a motion to approve the hiring of the aforementioned individuals at the listed hourly rate on the effective dates for the positions of full-time Firefighter Paramedics. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following out-of-township travel requests: EMPLOYEE EVENT/LOCATION DATE COST Fred Fatute Northwestern University Police Sept 10-21` $2,800. Supervision Class Steve Burgess Nat'l Assoc. School Resource July 13-21 $1,705. Officers, Miami, Florida Patricia Banks Property & Evidence Room Mgmt Aug 26-29 $915. Bill Adams SRO - Cops in Schools June 2-7 $4,800 Steve Burgess Rob Heideman TJ Spencer Mrs. Wolff made a motion to approve the requested out-of-township travel. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a suggested revision of the Township Credit Card Policy. Mrs. Wolff made a motion to increase the daily meal allowance to $40. per day and the approve the recommended changes to the credit card policy. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt the following proclamation: Establishing the first Thursday in May as National Day of Prayer in Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt the following proclamation: Establishing May 13th through May 19th, 2001 as National Nursing Home Week in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board review the renewal proposal for the township's property and casualty insurance through the Ohio Township Risk Management Authority (OTARMA). The rates represent a 6.2% increase over last year's rate. OTARMA is offering a guaranteed 3-year price. Mr. Uecker made a motion to approve the renewal proposal for the property and casualty insurance through OTARMA and lock into the 3-year guaranteed rate and to stipulation approval as to form of the contract and allow the administrator to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported the Clermont County Tax Incentive Review Council (TIRC) met on April 26, 2001. They recommended no punitive action against any business currently receiving a tax abatement authorized by the Miami Township Board of Trustees.
Mr. Duckworth advised the Board the Township has received the $30,000.00 grant from the Ohio Department of Natural Resources for the skate park at Miami Meadows Park.
Service Director, Walt Fischer requested the Board authorize advertising for bids for salt truck bed and plow options for two trucks. Scheduling bid opening for June 5,2001 at 8:30 PM. Mr. Uecker made a motion to advertise for bids for salt truck beds and plow options for two trucks. Bids to be opened June 5, 2001 at 8:30PM. Mrs. Wolff seconded the motion.
Mr. Uecker made a motion to approve the issuance of a purchase order to purchase two International 4200 SB-Low Profile trucks, cab and chassis. Both will be outfitted for salt use. They will be purchased off state contract number 2301 at a cost of $46,885.00 for each truck. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize him to enter into a contract with the band, Second Wind for a concert on May 28th. Mrs. Wolff made a motion to authorize Mr. Duckworth to enter into a contract, signing on behalf of the Board, with Second Wind for the concert to be held on May 28th. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Community Planning Director, Larry Fronk requested the Board accept the resignation of Felix Gora from the Zoning Board of Appeals. Mrs. Wolff made a motion to sadly accept the resignation of Mr. Felix Gora from the Zoning Board of Appeals and authorize Mr. Fronk to contact other prior applicants to determine if they have an interest in filling the rest of the term. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Melanie Schefft of 6567 East Knollwood Circle discussed a nuisance situation in her neighborhood (Winfield Hills Subdivision) She asked that Mr. Fronk be permitted to go ahead with proposed changes to the Miami Township Property Maintenance Code.
Joe Pravetz of 767 Bramblewood Drive asked what the Trustees could do to reduce the speed limit on Bramblewood Drive and North Shadow Hill Road. Chief Bailey reported the patrolling continues on a frequent basis. He noted that the volume of traffic is (in his opinion) a greater problem than the speed. The department is continuing to investigate the problem.
Marv Hudson of 5969 Pinto Place on behalf of St. Vincent de Paul. The Run for the Poor is June 16th. He urged the Board members to join the run.
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:40 PM.
ATTEST: _______________________________________________ Eric C. Ferry, Clerk
_______________________________________________ Edwin H. Humphrey, Chairperson