The Miami Township Board of Trustees met in regular session on Tuesday, August 07, 2001 at 8:00 pm. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given followed by the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the July 17th and August 02nd Trustee meeting minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Rick Crawford offered to work on a souvenir booklet for the Miami Township Bicentennial. He discussed his ideas for the booklet and asked if the Trustees were interested in the project. The Trustees approved and encouraged Mr. Crawford to go forward with the project.
Mrs. Wolff made a motion to adopt a Proclamation commending and recognizing the League of Women Voters, Clermont County Suffragist Brunch, Saturday, August 25th. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Water and Sewer District regarding the Branch Hill-Loveland Road water main. They are now accepting water service applications. The cost for a single family residential is $1,975.00 due at the time of application.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development. They will meet on August 28th at 5:00 pm and will forward the design/formal plan for Mallard Pond to the Commission for formal action.
Mr. Ferry read a letter from Donna Gamble regarding the Township Property Maintenance Code. She asked for any assistance the Board could offer regarding the property at 6268 Ryan Circle.
Administrator David Duckworth advised the Board, Fire and EMS Chief Jim Whitworth has recommended the Board accept the bid from ARMS\Luverne for the fire pumper. Mrs. Wolff made a motion to accept the ARMS\Luverne pumper bid of $380,872.30 and authorize the Township Administrator to enter into a contract to purchase the equipment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE"
Property Maintenance Code Change- Inoperable Vehicles Chairperson Humphrey presented the second reading of the proposed changes to the Miami Township Property Maintenance Code regarding Inoperable Vehicles. Chairperson Humphrey opened the floor to public comment regarding this issue.
Melanie Scheft of 6567 East Knollwood Circle thanked the Board for taking the steps to change the code regarding inoperable vehicles. Dr. Bruce Scheft of 6567 East Knollwood Circle expressed his support for the proposed changes to the property maintenance code. Pat Thierauf of 6589 East Knollwood Circle stated she felt the proposed changes would enhance the property values of her home. Gareth Richards of 6567 Windfield Court expressed support for the proposed changes to the property maintenance code. Bob Masraum of 330 Miami Valley Drive stated he was in support of the proposed changes to the property maintenance code. Ken Criswell of 527 Asbury Avenue stated he was concerned that the new code will create a problem with a person working on their own vehicle in their driveway. He stated he was against the proposed changes. Gary McWhorter of 6571 East Knollwood Circle stated he is the owner of the property that started all this. He stated he is against the proposed changes regarding inoperable vehicles. Angela Maccani of 341 Miami Valley Drive supported the proposed changes. Karen Brokamp of 1079 Rainbow Trail asked if there couldn't be a compromise to allow for cars that are being restored, perhaps a time limit. Carol Hansford of 6542 Arbor Crest Drive stated she was against the proposed changes. Paul W. Powell of 5435 Bailey Drive spoke against the proposed text changes. Emily White of 5442 Bailey Drive spoke against the proposed changes. Ron Lineberger 0f 5711 East Tall Oaks Drive was against the changes to the property maintenance code. Veronica Lineberger of 5711 East Tall Oaks Drive stated she felt these changes take away individual rights. Mary Fahey of 5714 Linden Drive stated she was not in favor of the changes as written. She stated there should be clarification of what is junk and what are collectible or restorable vehicles. Tracy Field of 905 Carpenter Road stated he felt this code would reduce his personal rights to work on his hobby, restoring vehicles. Lawrence Maus of 5725 Tall Oaks Drive spoke against the proposed changes. Jason Weiss of 5442 Bailey Drive stated he is against the changes. Paul Johnston of 1436 Wade Road stated he is against the changes. Marie Wall of 728 Windfield Drive stated she is against the changes because it takes away our rights. Zachary Chaney of 870 Carpenter Road stated he is against the proposed changes. Paul Anderson of 5445 Hoffman Road stated he is against the proposed changes. Chris Bolton of 5 Maplecrest Drive stated he is against the changes. The Trustees discussed the proposed changes to the Property Maintenance Code. They each spoke of their feelings and concerns about the issue. Mr. Humphrey made a proposal to deleting the second sentence from PM 303.7 (The inoperable vehicle or unlicensed collectors vehicle must be parked, kept or stored either in an enclosed garage or if outside it must be parked, kept or stored behind the front line of the house and must be at least ten (10) feet from the property line.) Legal Director, John Korfhagen stated the code could be changed even though this is the second reading of the resolution. Mr. Fronk explained the procedure for dealing with a violation of the property maintenance code. Mr. Uecker made a motion to adopt RESOLUTION 2001-32 amending the Miami Township, Clermont County, Ohio Property Maintenance Code with the deletion of the proposed second sentence of 303.7. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation from the Service Director to accept the bid from John Donohoo & Associates for the Miami Meadows Park in the amount of $176,404.00. Mrs. Wolff made a motion to accept the bid from John Donohoo & Associates for the shelter at Miami Meadows Park in the amount of $176, 404.00 and authorize Mr. Duckworth to enter into a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." REMINDERS Public Meeting - SR 28 Town Center/Redevelopment Study, August 23rd 7:00pm Public Showing of the movie Grease at Community Park August 8th Dusk
Mr. Uecker made a motion to pay the bills of the Township including 200 checks numbered 75470 to 75686 for the total amount of $332,004.76 plus payroll and payroll taxes for July 27th in the amount of $226,250.26. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the hiring of John C. Pryor for the position of full-time probationary Police Officer (lateral entry hiring), effective August 20, 2001, at an hourly rate of $20.35 and Joe Woeber for the position of seasonal Maintenance Worker, effective August 06, 2001, at an hourly rate of $9.00. Mrs. Wolff made a motion to approve the hiring of John C. Pryor and Joe Woeber as recommended. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant conditional employment to Susan Chastain for the position of part-time Fire Fighter/Paramedic and Sheli E. Mc donough, Travis Oaks and Larry Wills for the position of full-time, part-time or reserve Probationary Police Officer. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Kim Laing from probationary employment status effective August 06, 2001 and grant a 4% salary increase from $28,000. to $29,120 effective August 6, 2001. Mrs. Wolff made a motion to remove Kim Laing from probationary employment status and grant her a 4% salary increase effective August 6, 2001 as recommended. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board that Probationary Police Officer Cory Tillbrook has resigned her position effective August 6, 2001. Mrs. Wolff made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following Out-Of-Township Travel Requests; David Jetter Maryland Fire & Rescue EMS Nov. 29 - $2,450. Staff & Command Dec. 04 Course, Ocean City, MD
Walt Fischer CarteGraph Users Conference Oct. 15-19 $2,445 Ed Seigla Dubuque, Iowa Pam Temple
Ted Swain Conference on Crime Prevention Oct. 05-10 $2,043 Ed Schmid Washington, D.C. Mrs. Wolff made a motion to approve the Out-Of-Township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Fire and EMS Department would like to proceed with the purchase of Thermal Imaging Cameras (up to 3 total). Chief Whitworth explained the benefits to the Fire and EMS Department. Mr. Uecker made a motion to
advertise for bid for the Thermal Imaging Cameras, with a bid date for September 04, 2001 at 8:15PM, waiving the requirement of a performance bond. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." The Fire and EMS also requests authorization to proceed with the purchase of Monitor/Defibrillators (2 total). Mr. Uecker made a motion to advertise for bid for Monitor/Defibrillators, with a bid date of September 04, 2001 at 8:15PM, waiving the requirement of a performance bond. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to set for Public Hearing, Case # 468- Parrott & Strawser - "B" Residence to "R-PUD" Planned Unit Development and Case #469 - Text Amendment - Delete R-PUD chapter from Zoning Resolution, on August 29th at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2001-42 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring and emergency. The following streets are included; T-2598 Millbrook Lane .186 miles Millbrook Farms T-2599 Fairwind Court .167 miles Millbrook Farms T-2600 Gentlewind Court .169 miles Millbrook Farms T-743 Oskamp Drive .221 miles Oskamp T-2015 Retswood Drive .454 miles Cedar Creek T-962 Prayview Court .188 miles Prayview T-732 Berkshire Drive .234 miles Buckwheat Knoll T-741 Larkspur Drive .055 miles Buckwheat Knoll Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Ted Stevens of 1200 Retswood Drive stated he would appreciate the new speed limit sign on his property be moved back toward the corner of his lot.
Amy Mounce of 5878 Elm Avenue asked if there was any progress in finding a solution to a drainage problem causing water to pool on her property. Service Director Walt Fischer promised to get her an answer tomorrow morning.
Gary McWhorter of 6571 East Knollwood Circle suggested that no single street in the Township be allowed to change a street in a subdivision to no parking unless every resident of the street participates in the process. He also presented the Board with a letter from Gertrude Howell of 374 Bridge Street regarding a problem with a streetlight that is out.
Angie McConney of 341 Miami Valley Drive suggested the Board consider a contract with a trash collection firm for Township wide trash collection. Mr. Uecker explained that this has been looked into, a survey was taken and the results were the overwhelming majority of the citizens did not want government controlled trash collection.
Mark Birkle of 5896 Elm Street stated he was here just to show his support for the Mounce family and asked that the Trustees do something about the water problem at their home.
Chairperson Humphrey praised the work of the Fire and EMS department, the Service Department and the Police Department staff for the exceptional work during the recent heavy storms.
Mr. Uecker stated he has received thanks from residents for the speed with which the service department crew responded to the Beech Road problems.
Mrs. Wolff also expressed her praise for the employees for their efforts during the unusual storms of July 17th.
Mrs. Wolff made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC section 121.22(G)(1) and to discuss pending litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Township to pay for the Trustees and Law Director to attend the "What You Need To Know About Public Records and Open Meetings In Ohio" seminar to be held at the Eastgate Holiday Inn August 29th. Estimated cost $800.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:35AM.
ATTEST: _____________________________________________________ Eric C. Ferry, Clerk
_____________________________________________________ Edwin H. Humphrey, Chairperson