The Miami Township Board of Trustees met in regular session on Tuesday, August 21, 2001 at 8:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Pastor Matt Strunk of the Milford Church of Christ gave the invocation. Mr. Uecker made a motion to appoint David Duckworth as the Acting Clerk. (Clerk, Eric C. Ferry is on vacation). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the August 7th minutes as amended. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The Trustees presented Teen Counseling Awards to Milford High School Seniors Erin Metzger, Kathrine Bunker (parents), Danielle Thomas and April Hoover.
The Trustees presented the parents of Kevin Clonch, Larry and Sharon Clonch, with a Certificate of Appreciation for his commitment and dedication to this community by volunteering his time to assist the Community Relations Department.
Each department presented an overview of their departments activities for the month of July. Community Development Larry Fronk Co mmunity Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Systems Chris Snow Police Chief Steve Bailey Recreation Kris Mick Service Walt Fischer
Acting Clerk David Duckworth read a letter from the Clermont County Water and Sewer District regarding Project number 621-0940, Deerfield Road Transmission Main.
Mr. Duckworth read a letter from the Clermont County Engineer to Mr. & Mrs. Bruce Williams and Mr. & Mrs. Martin Chlystek, residents of Miami Crest Drive, regarding storm sewer concerns.
Mr. Duckworth read a letter from Representative Jean Schmidt to Fire Chief Jim Whitworth congratulating the department on receiving the Ohio Department of Public Safety's Division of Medical Services grant in the amount of $15, 130.
Aerial Truck Bids Mr. Duckworth recommended the lowest bid, submitted by General, be rejected as it does not meet certain bidding specifications. He recommended acceptance of the bid submitted by A.R.M.S./Luverne in the amount of $654,120.00. Mrs. Wolff made a motion to accept the recommendations of Mr. Duckworth and reject the bid from General and accept the bid of $654,120. from A.R.M.S./Luverne for the aerial truck apparatus and authorize the administrator to enter into a contract to purchase the aerial truck. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended issuing Township Notes to purchase the truck. Mr. Uecker made a motion to adopt RESOLUTION 2001-43 authorizing the issuance and sale of $650,000 general obligation fire department apparatus notes, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chairperson Humphrey reminded the audience and Board that a Public Meeting on the SR 28 Town Center/Redevelopment Study will be held August 23rd at 7:00 PM.
A Public Hearing of Zoning Case #468 and #469 will be held Wednesday, August 29th at 7:00 PM.
Mrs. Wolff made a motion to pay the bills of the Township including 118 checks numbered 75687 to 75804 for the total amount of $323,364.87 plus payroll and payroll taxes for August 10th, 2001 in the amount of $193,494.36. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the July Financial Statement on behalf of the Clerk.
Mr. Duckworth requested the Board approve hiring Jason Hagar as Part-Time FF2/EMTP at $11.35 an hour, starting August 27, 2001; and Susan Ollier (Chastain), Part-Time FF1/EMTP, at $11.00 an hour, starting August 27, 2001. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported the Skate Park project is moving forward. It is being bid as a Design/Build Project. He requested a bid due date of September 18th, 2001 by 4:00 PM. Mrs. Wolff made a motion to set September 18th by 4:00 PM as the date to accept bids in response to the RSP for a Design/Build Skate Park Project at Miami Meadows Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board's authority to execute contracts without Board approval if the dollar amount of said contract is less than $750. Mr. Uecker made a motion to approve the policy authorizing the Township Administrator to execute contracts for purchases or services in which the cost of said purchase or service is less than $750 and the vendor submits a contract, pending approval of the policy by the Township Law Director. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received written notice that Scanner Applications, Inc. located at 2001 Ford Circle, Suite A has requested a tax abatement from the city of Milford. The company is moving to a larger facility in the Milford Commerce Park. The Board determined there would be no objections. The Board members discussed their concerns about the tax abatement program.
Mr. Uecker made a motion to adopt the Rider for use in all Maintenance Agreements. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments
Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC section 121.22 (G)(1), to prepare for Collective Bargaining Session pursuant to ORC 121.22(G)(4) and to consider the purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion.
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to enter into an employment contract with Mr. David Duckworth, Miami Township Administrator. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:22 PM.
ATTEST: ______________________________________________________ David D. Duckworth, Acting Clerk
______________________________________________________ Edwin H. Humphrey, Chairperson