This meeting was called to order by Edwin H. Humphrey, Chairperson.
The Pledge of Allegiance was given.
The Invocation was given by Pastor Ron Edwards of Pleasant Hill Baptist Church.
Upon roll call the following members were present: Ed Humphrey, Joe Uecker and Mary Wolff.
The minutes of August 22, August 23 and August 29 will be approved at the September 18th meeting.
There was no correspondence for this meeting.
Mr. Duckworth advised the Board he had received five bids for the township's $650,000 note issue to finance the fire department aerial truck. The bids are as follows:
Ross, Sinclaire & Assoc. 4.10% Fifth Third Securities 4.37% Sweney Cartright & Co. 4.40% Seasongood & Mayer 4.719% National Bank & Trust 5.28%
Mr. Duckworth advised the Board the lowest bid was from Ross, Sinclaire & Associates at a net interest rate of 4.10 % and would recommend that this bid be accepted and authorize the issuance and sale of the $650,000 of notes to Ross, Sinclaire and Associates. Mr. Uecker made a motion to accept the bid from Ross, Sinclaire and Associates and to authorize the issuance and sale of the $650,000 of notes. Mrs. Wolff seconded the motion with all board members voting "AYE".
Mr. Duckworth advised the Board that he has prepared resolution 2001-44 which would authorize the Administrator to enter into contracts less than $750. This resolution has been approved, as to form, by Mr. Korfhagen and would ask the Board to adopt this resolution. Mrs. Wolff made a motion to adopt resolution 2001-44 authorizing the Township Administrator to approve contracts under $750 dispensing with the second reading. Mr. Uecker seconded the motion with all board members voting "AYE".
Mr. Humphrey reminded everyone of Swingin' & Singin' in the Park on Sunday, September 9, 2001 from 4:30 p.m. to 8:30 p.m.
Mr. Uecker made a motion to pay bills with 123 checks numbered 75805 to 75927 in the amount of $342,543.03 plus Payroll and Payroll taxes for August 24, 2001 in the amount of $195,125.97. Mrs. Wolff seconded the motion with all board members voting "AYE".
Mr. Duckworth requests the Board approve the hiring of the following new employee: Larry T. Willis, Full-Time Probationary Police Officer, being hired through our lateral entry program, hourly rate of $20.38 effective September 23, 2001. Mrs. Wolff moved to approve this request, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth requests the Board approve the hiring of Travis Oakes, Full-Time Probationary Police Officer, hourly rate of $16.30 effective September 24, 2001. Mrs. Wolff moved to approve this request, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth advised the Board that Full-Time Fire Fighter/Paramedic Willie Davis has submitted his resignation effective September 15, 2001. He has accepted another position with another employer but does wish to remain on our staff as a part-time paramedic only. Mr. Duckworth is requesting that the Board appoint Mr. Davis to the position of Part-Time Paramedic effective September 15, 2001 at an hourly rate of $10.15. Mrs. Wolff moved to approve this request, seconded by Mr. Uecker with all board members voting "AYE". Mr. Duckworth advised the board they will be looking to replace Mr. Davis.
Mr. Duckworth requested the Board withdraw the conditional offer of employment previously granted to Sheila McDonough. Mrs. Wolff moved to withdraw the conditional offer of employment previously granted to Sheila McDonough, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth recommends the Board promote Lee Hines to the position of Part-Time Fire Fighter 1/Paramedic, effective September 4, 2001 at an hourly rate of $11.40. Mr. Uecker moved to approve this recommendation, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Duckworth recommends the Board promote Michael Nelson to the position of Part-Time Fire Fighter 1/Paramedic, effective September 4, 2001 at an hourly rate of $11.40. Mr. Uecker moved to approve this recommendation, seconded by Mrs. Wolff with all board members voting "AYE". Mr. Duckworth advised the board that both of these employees recently obtained their paramedic certification.
Mr. Duckworth recommended the Board approve a wage increase for Lt. Daryl Poe from $58,500 annually to $59,348.10 annually, retroactive to July 1, 2001, based on performance evaluation. Mrs. Wolff moved to approve this recommendation, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Ferry advised the Board they received three sealed bids for the Thermal Imaging Cameras. They are as follows:
Firehouse $15,100.00 Finley Fire Equipment $15,499.00 Bogelpohl Fire Equipment $14,500.00
Mr. Uecker made a motion to accept the bids into the record and to turn the bids over to the Fire Chief for his review and recommendation, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Ferry advised the Board they received two sealed bids for the Monitor/Defibrillators. They are as follows:
Physio-Control NO BID Zoll $34,693.00 for two
Mr. Uecker made a motion to accept the bid into the record and to turn the bid over to the Fire Chief for his evaluation and recommendation, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Fischer advised the Board the Service Department has completed most of the work on Sugar Camp Road and that there is still work to do on some of the Township roads.
Mr. Duckworth requests that the board consider authorization for travel to San Diego, California, for a CALEA Conference, November 13th through 18th, 2001, for the following employees: Cliff Rowland, John Swing, Sherri Howard and Jamie Schoenwetter at a cost of $5,100 for all travel expenses. Mrs. Wolff moved to approve the requested travel, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Fischer requested the Board approve $3,180.00 for contract extras at the Miami Meadows Park for additional fill work at the new restrooms and $9,500.00 for contract extras at the Miami Riverview Park for pipe work to extend storm pipes out of the road and parking areas and to do pipe work by the baseball field diamonds. Mr. Uecker made a motion to approve the requested contract extras for the work needed at the Miami Meadows Park restroom and Miami Riverview Park pipe work, seconded by Mrs. Wolff with all board members voting "AYE".
Mr. Duckworth advised the board he is in receipt of a request for a street lighting district for the Black Horse Run Subdivision and would like the board to set a public hearing for this request at their October 2nd meeting at 8:00 p.m. Mrs. Wolff made a motion to set a public hearing for the proposed street
lighting district in Black Horse Run on October 2, 2001 at 8:00 p.m. during the regularly scheduled Trustees meeting, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth advised the board he is in receipt of a request for a street lighting district for the Mitchell Farm Subdivision, section 3 and would like the board to set a public hearing for this request at their October 2nd meeting at 8:00 p.m. Mrs. Wolff made a motion to set a public hearing for the proposed street lighting district in Mitchell Farm section 3 on October 2, 2001 at 8:00 p.m. during the regularly scheduled Trustees meeting, seconded by Mr. Uecker with all board members voting "AYE".
Mr. Duckworth advised the Board the Townships agreement for phone lines with Cincinnati Bell is scheduled to expire at the end of this month and Mr. Snow was able to negotiate a $7:00 per line discount. Mr. Duckworth would like the board to consider renewing the agreement with Cincinnati Bell. Mr. Uecker made a motion to authorize the Administrator to enter into a contract with Cincinnati Bell Telephone for the use of the Cintrex phone lines, seconded by Mrs. Wolff with all board members voting "AYE".
Mrs. Wolff made a motion to set the following:
Free Yard Sale Weekend October 5th, 6th & 7th Clean Up Weekend October 12th & 13th Trick or Treat October 31st from 6:00 p.m. to 8:00 p.m.
Seconded by Mr. Uecker with all board members voting "AYE".
The Board continued Case #468 and re-opened discussion for the Trustees. The Board discussed the connection between Deerhaven Subdivision and the proposed development, meeting the PUD guidelines and the spirit of the PUD.
Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission on zoning Case #468 and to grant the R-PUD as requested. Mrs. Wolff seconded the motion with all board members voting "AYE".
Mr. Jeff Koonce, of 5676 Werkshire Terrace, came forward with a concern of work that was done on a culvert under Sherwood Drive. Mr. Koonce would like the Trustees to approach the County Engineers to take a look at the sizing of the culvert. Mr. Fischer stated he is waiting for some calculations from an engineer and will be walking that creek area.
Mr. Kent Whitney, of 6658 Miami Trails Drive, came forward to thank the Township for their past, present and future courtesy and responsiveness to the various inquiries by the homeowners of Miami Trails. Mr. Whitney also stated his subdivision and several others in that area are interested in development along the Branch Hill corridor and will be taking a pro-active approach to seeing that future development is well thought out. Mr. Whitney extended an invitation to the Board to the next Miami Trails Homeowners Association meeting to be held October 14 at 7:00 p.m. at his home. Mr. Duckworth encouraged Mr. Whitney to contact Larry Fronk, Director of Community Development for Miami Township, when he and his neighbors have meetings as Mr. Fronk has much experience and would be able to help guide them.
Mr. Humphrey stated that he and Ms. Wolff would like to attend the October 14th meeting for Miami Trails and will establish that as a special Trustees meeting. Mr. Humphrey proposed that a special meeting be held on October 14th at 7:00 p.m. at 6658 Miami Trails Drive, seconded by Mr. Uecker with all board members voting "AYE".
Mrs. Wolff made a motion to go into executive session to discuss pending litigation pursuant to ORC Section 121.22(G)(3) and to prepare for collective bargaining session pursuant to ORC 121.22(G)(4). Seconded by Mr. Uecker with all board members voting "AYE".
Mr. Uecker made a motion to come out of executive session, seconded by Ms. Wolff with all board members voting "AYE".
Mr. Uecker made a motion to authorize Township Law Director, John Korfhagen, to negotiate a settlement regarding Harel Ramsey. Seconded by Mrs. Wolff with all board members voting "AYE".
There was a discussion regarding the Township's legal ability to acquire property by imminent domain.
There was a discussion regarding agreements between the Township and companies used by the Township.
With no further business to come before the board the meeting was adjourned at 10:36 p.m.
ATTEST: _____________________________________________________________ Eric C. Ferry, Clerk
________________________________________________________ Edwin H. Humphrey, Chairperson