The Miami Township Board of Trustees met in regular session on Tuesday, March 05, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Pastor Jesse Abbot gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes of the public hearing on February 13, 2002 and the regular Trustee meeting on February 19, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker recognized two scouts in attendance, Tyler Chandler and Joshua Thompson who are working on their citizenship and the community merit badges.
Police Chief R. Steven Bailey presented Matt Davis with the Police Employee of the Year award for 2001.
Mr. Jim Luecke, representing the Milford Football Club, presented the Trustees with a permanent PA system for the Miami Meadows Park.
Beth Armitage, representing the Miami Township Community Foundation, requested the support of the Miami Township Trustees.
There was no correspondence.
Mrs. Wolff made a motion to re-open the public portion of Zoning Case # 473. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Shannon Eldridge, Manager of Real Estate Development for Kohl's answered questions from the Trustees and others in attendance. Mrs. Wolff made a motion to close the public portion of Zoning Case# 473. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the Zoning Commissions recommendation on Zoning Case # 473 with the following modifications: 1. The applicant satisfies the conditions relating to the cross access easements; the mitigation issues with the traffic impact study; compliance with the access management study and the resolution of the rear screening. 2. Access to the ReMax property and the Dentist property will be moved from the main entrance drive to the service road. 3. Kohl's recognize Miami Township as their store location for marketing and promotion. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened the only bid received on the Ashton Woods, Section 1 Street Lighting District. The bid was from Cinergy for 11-7000 lumen mercury vapor Town and Country streetlights at a monthly fee of $136.21(approximate estimate.) Mr. Humphrey made a motion to accept the bid into the record. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2002-09 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the Miami Meadows Electrical Conduit Extension. Lews Electric $21,394.00 Donohoo $21,943.50 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the service director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth, Miami Township Administrator requested the Board approve personnel policy revisions to sections 5 and 6. Mrs. Wolff made a motion to approve the revisions to sections 5 and 6 of the personnel policy. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Reminder: Special public meeting for reviewing 2002 budget Monday, March 11, 2002 at 7:00 PM
Mr. Humphrey made a motion to pay the bills of the Township including 206 checks numbered 76210 to 76518 for the total amount of $341,879.79 plus payroll and payroll taxes for February 8th and 22nd, 2002 in the amount of $409,102.77. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Doug Price for the position of part-time Fire Fighter/Paramedic. Mrs. Wolff made a motion to grant conditional employment to Doug Price for the position of part-time Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board authorize out-of-township travel to send Steve Wells, Bill Richardson, Brian Gulat and Mike Holloway to Bowling Green University Fire/EMS School May 12-17, 2002. The cost is $2,740. Mrs. Wolff made a motion to authorize the out-of-township travel request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution authorizing the hiring of Gary Ostendarp as township legal counsel for the purpose of a zoning matter. Mrs. Wolff made a motion to adopt RESOLUTION 2002-08 authorizing employing Gary Ostendarp, Attorney for particular matters, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to schedule the Townships Free Yard Sale Week Ends for April 26th and 27th and September 27th and 28th, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to schedule Brush Days at Miami Meadows Park for April 19th and 20th, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to schedule Clean Up Days for May 3rd and 4th and October 4th and 5th, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the contract with Loveland-Symmes Fire Department for fire/EMS coverage to O'Bannionville Road and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:45 PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Joseph W. Uecker, Chairperson