The Miami Township Board of Trustees met on Wednesday, November 06, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. Mr. Uecker recognized members of Troop 888. Scout Carter Hall led the Pledge of Allegiance. Chairperson Uecker read A Prayer for Our Nation by Thomas Jefferson for the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the October 22, 2002 meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt a Proclamation declaring Meijer a Good Neighbor in Miami Township. The Board of Trustees of Miami Township does hereby proclaim Fred and Lena Meijer as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt Proclamations establishing November 6th, 2002 as International Day in Miami Township. The Board of Trustees of Miami Township does hereby proclaim Lieutenant Niyazi Ekici and Lieutenant Zeki Pumak of the Turkish National Police as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt Proclamations establishing November 6th, 2002 as International Day in Miami Township. The Board of Trustees does hereby proclaim Galina Berchenko, Nadezhda Ivanovna Uraskina, Raisa Lukmanovna Sabirova, Yekatrina Alekseyevna Kolyadina and Tatyana Gennadyevna Voronova of Russia as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from Clermont 2001,Inc. announcing the annual Salute to Leaders Awards Banquet will be held on February 26, 2003. The letter included a nomination form. The deadline to make a nomination is January 08, 2003.
Mr. Humphrey made a motion to adopt RESOLUTION 2002-46 ordering the removal of an unsafe building located on the property owned by Betty Brunk, 6252 Branch Hill Guinea Road, Parcel #17-25-20E-016, pursuant to section 505.86 of the Ohio Revised Code, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The Board of Trustees discussed Kohl's/AHEPA Conservation Easement with Mr. Larry Fronk, Community Planning and Development Director and with Law Director, John Korfhagen. Mr. Humphrey made a motion to accept the Conservation Easement Agreement with Kohl's Department Stores, Inc. contingent on the payment from Kohl's of $10,000.00 and providing sufficient proof to the Miami Township Community Development Director for the requirement of the EPA and in addition, the Trustees authorized the Administrator to sign an agreement on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
State Route 28 Re-Development public meeting will be held November 19th, 2002 7:00 PM.
Mrs. Wolff made a motion to pay the bills of the Township including 108 checks numbered 79258 - 79432 for the total amount of $285,301.41 plus payroll and payroll taxes for November 01, 2002 in the amount of $218,538.50. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to increase the hourly rate of pay to $15.98 for Dough Tieman and authorize back pay from the date of hire. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to increase the hourly rate of pay to $15.98 for Dene Riggenbach and authorize back pay from the date of hire. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to formally hire Mark Thompson for the position of Full-Time Maintenance Worker I effective November 11, 2002 at $11.75 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the Fire Department Lateral Entry Policy modifications as presented. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
A decision on changing the current Township policy on the use of alcoholic beverages at Township park shelters and at the Leming House was tabled until a later date.
A decision on the creation of a No Outlet Sign Policy was tabled until a later meeting.
The replacement of the front and rear bay doors (middle bay doors) at the Central Fire Station has an estimated project cost of $36,000.00 and requires competitive bidding. Mr. Duckworth requested the Board allow the bids to be received and opened at 1:30 PM November 25th outside a regular Trustee meeting. Mr. Humphrey made a motion to go out for bids for the front and rear bay doors replacement project, bids to be received and opened at 1:30 PM on November 25, 2002 at the Fire Chiefs office. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that a state law requires the formation of a Volunteer Fire Fighters' Dependents Fund (VFFDF), chapter 146 of the Ohio Revised Code. Mr. Humphrey made a motion to establish a Volunteer Fire Fighters' Dependents Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Administrator Dave Duckworth presented a memo from Larry Fronk regarding a proposed sidewalk project in front of the Milford Junior High School. The Pathways Committee has been working with the school for some time on this project. Pathways is now ready to begin and has a contractor, Hodge Brothers Construction available to do the project. The cost of the project will be $14,900.00. Pathways will be responsible for $4,100.00. the Foundation for $5,000.00 and Miami Township's share will be $5,800.00.
Mr. Duckworth requested the Board grant contract approval for Cross Roads Talent Agency in the amount of $1,675.00 for the talent at the Tree Lighting Event on December 7, 2002 at the Leming House. Mr. Humphrey made a motion to approve the Cross Roads contract and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the 2002 Resurfacing extras as presented by Mr. Fischer at a cost of $28,097.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve out-of-township travel and all related expenses to the OTA Winter Conference in Columbus, Ohio February 5-8, 2003 for the Trustees, Clerk, Administrator, the Community Relations person and any department head who is interested. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC Section 121.22(G)(1) and to discuss Pending Litigation pursuant to ORC Section 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to grant a continuance for the public hearing for charges against Lt. Daryl Poe at the request of Lt. Poe and make the new hearing date November 26th at 8:30 PM at the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey reported on the TIF meeting he and Mr. Duckworth attended with the School Board. He suggested several changes be made to the TIF agreement to satisfy the School Board.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:35PM.
ATTEST: ____________________________________________________ Eric C. Ferry, Clerk
____________________________________________________ Joseph W. Uecker, Chairperson