The Miami Township Board of Trustees met in regular session on Tuesday, December 17, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God Pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the November 26th meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Dean Niemyer of the Clermont County Office of Community Planning presented an overview of the Clermont County Fair Housing program.
Each department presented an activity report for November. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Chief Steve Bailey Recreation Beth Salazar Service Walt Fischer
Mr. Ferry read a letter from Louis M. Ethridge, Community Planner. The letter included copies of a resolution passed by the Clermont County Board of Commissioners in support of the recommendations in the Eastern Corridor Land Use Vision Plan.
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley advising the deadline for submitting amended certificates for 2002 is December 24,2002.
There was no old business to come before the Board.
Mrs. Wolff made a motion to pay the bills of the Township including 249 checks numbered 79700 - 79944 for the total amount of $777,092.20 plus payroll and payroll taxes for December 13, 2002 in the amount of $290,517.87. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Michael Budkie for the position of part-time Recreation Counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Edwin Swain from Police Officer to Probationary Police Sergeant, effective December 31, 2002 at an hourly rate of $23.47. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board establish a Police Sergeant eligibility list consisting of Matt Davis, John Swing, and T.J. Spencer with eligibility list remaining in force for a period of 1 year in which any promotion to the rank of Police Sergeant will be in accordance with adopted township policy. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize him to sign a contract with Grey Island Systems, Inc. for InterFleet Mobil Date Units for Service Department vehicles. The contract is for a period of three years. The equipment cost is $9650. Installation $3,622. and Service Contract $3600. per year for a total of $10,800. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the Grey Island Systems, Inc. contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommend the Board renew the Belle Meade, Section 4 street lighting district contract. Mrs. Wolff made a motion to adopt RESOLUTION 2002-52 extending the contract for a street lighting district known as Belle Meade, Section 4, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider an easement request from the Board of County Commissioners, through the Clermont County Engineer's office. The two easements is for a new water main that will connect the existing water distribution main on Wolfpen-Pleasant Hill Road to an existing water main on U.S. 50. The Board of County Commissioners has offered Miami Township $19,450.21 for the easements. Mrs. Wolff made a motion to grant the two easements requested by the Clermont County Board of Commissioners for 4.2 acres off Wolfpen-Pleasant Hill Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on December 26, 2002 at 7:00PM for the purpose of holding a Records Commission meeting, the End-Of-Year Reorganization meeting and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board an out-of-township travel request for consideration: Employee Event Date Cost Harold Thiele Fire Department Safety 01/19-23,2003 $6,016. Dean Miracle Officers Association Annual Steve Monterosso Apparatus Specification and Steve Wyan Maintenance Symposium Orlando, Fl Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case # 481 at 7:30 PM during the regular Board meeting of January 07, 2003. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the Depository Agreement with Fifth Third Bank from January 01, 2002 to December 31, 2005 as required by the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer, Service Director, requested approval of an Extra Work authorization for David Williams and Associates, Inc. in the amount of $900.00 caused by a change in design. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with an extra work authorization for CJ & L Construction Co, Inc. in the amount of $10,016.50 for the Miami Riverview Park due to a change in design. Mr. Humphrey made a motion to authorize the extra work order. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-53, resolution participating in the countywide storm water management plan, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll all, all voted "AYE."
Mr. John (not clear on tape) stated he has many pictures of the old Miami Township area and several other people he knows have pictures and other memorabilia of the area. He asked if the Board had a suggestion for where this type of records on the history of Miami Township could be displayed.
There were no other comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC section 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:45PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Joseph W. Uecker, Chairperson