The Miami Township Board of Trustees met in regular session on Tuesday, February 04, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff led the invocation. Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the January 21, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Fire and EMS Chief Jim Whitworth presented awards of recognition for previous service to the community as members of the Fire and/or EMS departments. Former employees recognized were; Bob Evans, Terry Robbins, Al Carrier, Elizabeth Wyan, Mike Cayse, Tom LeMaster, Bob Johnson, Joe Lehn, Karen Lehn, Paul Lehn, Lisa McGrew, George Nunner, Kathy Stewart, Tom Lepera, Phil Cusick, Jackie Bray and Jackie Ramsey.
Police Chief Steve Bailey presented a Meritorious Service Commendation to Officer Greg Jenkins. He presented a Unit Citation Award for exceptional service in 2002 to nightshift A comprised of Sergeant Al Fatute, Officer John Swing, Officer Keith Bullock, Officer Jamie McFarland, Officer Greg Jenkins, Officer Bret Simon and Police Service dog, Nitro. Officer Nick Colliver received the Employee of the Year/Police Service Award.
There was no correspondence.
There was no old business.
Mr. Uecker made a motion to pay the bills of the Township including 56 checks numbered 80043 to 81030 for the total amount of $87,782.01 plus payroll and payroll taxes for January 24, 2003 in the amount of $231,313.13. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to remove Elizabeth Salazar from probation effective February 04, 2003 and increase her annual salary to $54,600. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-09 amending the Township's 2002 Annual Appropriations, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing, for the proposed lighting district for Paxton Lake, on March 4, 2003 during the regularly scheduled Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Walt Fischer, Service Director presented the 2002 Annual Township Highway System Mileage Certification for signing. The Township total certified miles for 2002 was 133.72.
Law Director, John Korfhagen determined he needed more time to review Township's authority to construct sidewalks before recommending the Board approve the sidewalk easement at the Junior High School. Chairperson Wolff asked that a final determination be completed before the next regular meeting on the 18th of February.
Mr. Humphrey made a motion to accept the revised Professional Services Agreement between Woolpert LLP and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief Jim Whitworth presented the Board with 5 options regarding the disposition of the wrecked 1998 ambulance. He recommended Option 3 which would take the insurance settlement of $46,000, lease a squad unit until proposed purchase of two new units is accomplished, estimated cost $40,500, use the leased squad in a backup role. A decision was tabled until the next regular meeting.
Chief Whitworth reviewed the status of the Central Fire Station roof truss repair. The fact that the roof trusses are failing at the station was discovered by the construction crew working on raising the garage doors to accommodate the aerial truck. Mr. Uecker made a motion to adopt RESOLUTION 2003-11 declaring a real and present emergency in connection with the administration of Township services, in order to repair the roof at the Central Fire Station, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to authorize Chief Jim Whitworth to sign contracts on behalf of the Board for the repair of the roof at the Central Fire Station, contracts not to exceed $36,000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go out to bid for the 2003 Cemetery Maintenance Contract with a bid opening on March 18, 2003 at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Robert Kraft of 5835 Wolfpen Road asked about the sidewalk construction proposed. He wanted to know where the sidewalk was to be constructed. Mr. Fronk stated he would show him the plans from the County. He also asked if the roof problem at the Central Fire Station couldn't be eligible for an insurance claim. The Trustees assured him they were looking into every possibility.
There were no other public comments. Mr. Humphrey made a motion to go into Executive Session to discuss pending and/or imminent litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:54 PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Mary Makley Wolff, Chairperson