The Miami Township Board of Trustees met in regular session on Tuesday, April 15, 2003 at 7:00 PM. Chairperson, Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric Ferry called the role. Attending were Mary Makley Wolff and Joseph W. Uecker. Mr. Humphrey was out of town. Mr. Uecker made a motion to approve the April 01, 2003 Trustee meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The March 2003 activity reports were presented to the Board. Community Development Mr. Duckworth Community Relations Mrs. Laing Fire/EMS Chief Whitworth Information Services Mr. Snow Police Chief Bailey Recreation Mrs. Salazar Service Mr. Fischer
Mr. Ferry read a notice from Linda Fraley, Clermont County Auditor, advising the Clermont County Budget Commission will meet on May 07, 2003 to consider the Budget for the Clermont County Board of Health for 2004.
Public Hearing on Case #482 - Amendment to Zoning Resolution to Chapter 17 Chairperson Wolff opened the public hearing of Case # 482. Mr. Ferry read the legal notice, the Planning Staff Report recommending approval of the change, the Planning Commission Report recommending approval of the change, and the Planning Commission Decision recommending approval of the change. Mr. Duckworth, representing Larry Fronk, presented the request. There were no questions from the Board. There were no communications relative to the case. There was no comment from any person in attendance. Mr. Uecker made a motion to close the public portion of case # 482. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt the recommendation of the Rural Zoning Commission approving Case #482 calling for an amendment to chapter 17 of the Zoning Resolution - the State Route 28 Urban Village Planned Unit Development. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Public Hearing on Case #483 - Endeavor Construction, LTD. Chairperson Wolff opened the public hearing of Case # 483. Mr. Ferry read the legal notice, the Planning Staff Report recommending approval of the request, the Planning Commission Report recommending approval of the request and the Zoning Commission Decision recommending approval of the request. Mr. Ron Roberts, on behalf of the applicant, presented the request. There were no questions from the Board. There were no adjoining property owners present. There were no communications relative to the case. There were no other comments. Mr. Uecker made a motion to close the public portion of case #483. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt the recommendations of the Rural Zoning Commission approving Case #483 calling for a rezoning of .89 acres from "R-3" to "B-2" for Endeavor Construction. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth, Township Administrator, recommended the Board accept the bid submitted by Mills Fence Co. in the amount of $76,440.00 for the baseball field backstops at Riverview Park. Mr. Uecker made a motion to accept the bid submitted by Mills Fence Co. in the amount of $76,440.00 for the baseball field backstops at Miami Riverview Park and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Reminders: Free Yard Sale Weekend April 25th and April 26th Clean & Green Spring Litter Pick Up April 26th Spring Clean Up Days May 2nd and May 3rd
Mr. Uecker made a motion to pay the bills of the Township including 163 checks numbered 80661-80817 for the total amount of $527,360.50 plus payroll and payroll taxes for April 04, 2003 in the amount of $211,283.20. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider granting employment to Lois Boggs-Leavens and Tracy Kuethe as Part-Time Recreation Instructors, both to be paid $15.00 per hour. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant conditional employment to Christopher Creg for the position of Seasonal Maintenance Worker. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a Tax Abatement Request submitted by Total Quality Logistics (TQL). Mr. Ken Oaks of TQL gave the Board an overview of his company and their plans. Mr. Uecker made a motion to adopt RESOLUTION 2003-18 authorizing a Tax Abatement to Total Quality Logistics, Inc. and Oak Enterprises LTD through the Rural Enterprise Zone legislation, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to Proclaim May 10, 2003 as Clean Car Day in Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to Proclaim declaring AHEPA Housing Corporation a good neighbor in the Miami Township community. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to set a Public Hearing for Zoning Case #484, the Philcon Group for May 06, 2003 at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize advertising for bids for the pipe required for the Woodspoint Extension Project. Bids to be received by May 2, 2003 at 2:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-19 authorizing the submission of a Transportation Enhancement Grant, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for Hunt Club, Section 7A. Mr. Uecker made a motion to hold a Public Hearing on this proposed lighting district on May 20, 2003 during the regularly scheduled Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented an update of the Branch Hill Water Project #1. The estimated project cost minus the grant is $125,000.00. All 84 lots will share in the expense, making the cost $1,488.10 per lot. The Tap-In fee is $1,955.00 per lot. The total estimated cost of the project is $289,605.00. The Branch Hill Water Project #2 is estimated to cost $67,265.00 for the 27 lots in the proposed assessment district.
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. John Korfhagen, Miami Township Legal Counsel, discussed licensing agreements and amendments to the indemnity language. Mr. Uecker made a motion to authorize the Township Administrator to sign the contract with the Ohio Department of Public Safety and the United States Army for items of surplus to be transferred to the Miami Township Police Department and to include in the contract the clause as described by the Township attorney to the extent permitted by Ohio law. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Township Administrator to enter into a contract with Urban Retail Properties Company for the purpose of license to participate in the Law Enforcement Expo May 17th and 18th, 2003 with a standard Township rider attached. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:08PM.
ATTEST: ___________________________________________________ Eric C. Ferry, Clerk
___________________________________________________ Mary Makley Wolff, Chairperson