The Miami Township Board of Trustees met in regular session on Tuesday, May 06, 2003 at 7:00PM at the Miami Township civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given followed by the invocation lead by Fire and EMS Chief, Jim Whitworth. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the April 15th, 2003 Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from Clermont 2020, Inc. Dave Strubbe, Clean and Green Coordinator expressed thanks for the Township's involvement in the April 26th Clean and Green Pick-Up.
PUBLIC HEARING CASE #484 THE PHILCON GROUP
Chairperson Wolff opened the Public Hearing on Zoning Case #484-The Philcon Group. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report and the Zoning Commission Decision recommending approval of the request with the following conditions: 1. Rezone 1.17 acres of "R-1" Single Family to "B-1" Neighborhood Business. 2. Rezone .75 acres of "B-1" Neighborhood Business to "R-2" Single Family. 3. Rezone 4.09 acres from "R-1" Single Family to "R-2" Single Family and 4. Place a Planned Business Development Overlay over the "B-1" District. Brandon Philpot, President of the Philcon Group presented the request to the Board. The Trustees questioned the applicant. There were no communications relative to the case. Chairperson Wolff called on any person in attendance for a statement. James G. Gabel of 874 Murel Lane spoke in favor of approving this application. Mr. Larry Fronk, Miami Township Community Development Director, recommended the Board approve the application. Chairperson Wolff closed the public hearing. Mr. Humphrey made a motion to concur with the Rural Zoning Commissions' decision with all conditions. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board accept the bid submitted by Buckeye Culvert and Supply Company in the amount of $52,728.00 for the culvert to be used on the Woodspoint Drive project. This was the only bid submitted and has been reviewed by Pat Manger, Deputy County Engineer. Mr. Uecker made a motion to accept the bid submitted by Buckeye Culvert and Supply Company in the amount of $52,728.00 for the culvert to be used on the Woodspoint Drive project and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 268 checks numbered 80818 to 81181 for the total amount of $560,293.47 plus payroll and payroll taxes for April 18th, 2003 and May 02, 2003 in the amount of $437,869.04. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt the following Proclamation: Proclaiming May 10th, 2003, Excellent Schools Day in Miami Township whereas, Milford Exempted Village School District achieved a rating of "Excellent" on the 2002 school district ratings report cards for the second consecutive year. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the following Proclamation: Proclaiming May 10, 2003, Excellent Schools Day in Miami Township whereas, Live Oaks Career Development Center achieved the "Transitions Endorsement" from the North Central Association Commission on Accreditation and School Improvement 2002 assessment, the highest level of accreditation awarded by the NCA CASI and places the center at the "Exemplary Performance Level." Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant employment to the following; Lonna Kingsburg for the position of Part-Time Recreation Instructor at a pay rate of $15.00 per hour. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Christopher Craig for the position of Seasonal Maintenance Worker at a pay rate of $9.50 per hour. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Bill Gossett for the position of Seasonal Maintenance Worker at a pay rate of $10.50 per hour, retroactive to April 16, 2003. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Holly Beach for the position of Seasonal Maintenance Worker at a pay rate of $10.04 per hour. Mr. Humphrey made a motion to approve the request. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant conditional employment to the following candidates: Linda Roberts and Laura Sheldon for the position of Part-Time Recreation Instructor. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported the following resignations to the Board: Dave Alderman and Josh Tirado, both part-time Fire and EMS employees. Mr. Humphrey made a motion to accept the resignations with regret. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve adding a second seasonal maintenance employee for the service department due to the pending medical retirement of a current full-time service department employee. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following out-of-township travel requests: Jim Whitworth Ohio Fire Chiefs Assoc July 19-23 $970.00 Columbus, Ohio Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Jim Whitworth International Fire Chiefs Aug 20-25 $2,110.00 Dallas, Texas Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Steve Bailey FBI National Academy July 12-19 $1,625.00 Alumni Conference Colorado Springs, CO Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board accept the renewal proposal in the amount of $153,859.35 after a "Seven Year Member Credit" submitted by OTARMA for the Township's 2003 property and casualty insurance and authorize him to sign any and all documents pertaining to the insurance renewal. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with budget revisions necessary in the Police Department's 2003 budget. The revisions include replacement of three (3) unmarked vehicles at a cost of $45,000.00, a $3,000.00 increase in the Citizen's Police Academy Alumni Association budget and a $27,000.00 increase in the outside training budget, which was inadvertently recorded in the original budget as $3,000.00 when it should have been $30,000.00. The funds needed to offset these changes will come from Other Expense (Discretionary Funds) and will not increase the overall Police Department budget. Mr. Uecker made a motion to approve the budget revisions for the Police Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following contracts for approval and he requested authorization to sign on behalf of the Board. Vermont Systems, Inc. Recreation Software, License Support and Maintenance $1,875.00 annual Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." CrossRoads Talent Agency Midsummer Kidz' Zone $4,560.00 Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Orcutt & Co.CPA Lease agreement-3months $600.00 monthly Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Bruce Holiday Insurance Lease agreement-3months $600.00 monthly Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Jamie Hoover Police Training Sponsorship $3,500.00 Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker presented the first reading of RESOLUTION 2003-20 establishing standards for unregulated landfill operations.
Mr. Uecker made a motion to approve the "Lightning Safety Policy" as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey asked that the policy be put on the web site as soon as possible.
John Klug of 335 Wiltsee Avenue complained about the noise and other problems caused by a dirt bike track in the Branch Hill area. Odell Owens of 443 Tarkington Lane complained about the dirt bike track.
Dennis Boehm of 6478 Branch Hill-Miamiville Road complained about the dirt bike track noise. Rick Boehm of 6474 Branch Hill-Miamiville Road complained about the dirt bike track noise. Randy Thompson of 6461 Branch Hill-Miamiville Road complained about the dirt bike track noise. Don Phillips of 6484 Branch Hill-Miamiville Road complained about the dirt bike track noise. Suzan Thompson of 6461 Branch Hill-Miamiville Road complained about the dirt bike track. Laura Hoyer of 335 Wiltsee Avenue complained about the dirt bike track noise. She asked the Board to address this problem again.
Mr. Uecker made a motion to go into Executive Session to consider the Employment and Compensation of a Public Employee pursuant to section 121.22(G)(1) of the ORC, to discuss the Purchase of Property pursuant to section 121.22(G)(2) of the ORC, and to discuss Pending or Imminent Litigation pursuant to section 121.22(G)(3) of the ORC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:33PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
__________________________________________________________ Mary Makley Wolff, Chairperson