The Miami Township Board of Trustees met in regular session on Tuesday, October 21, 2003 at 8:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes from the October 7, 2003 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Eric Metzger of 9817 Dallasburg Road, Loveland, Ohio presented an overview of the MRDD levy that will be on the ballot November 4th, 2003.
Representatives of each department presented September activity reports to the Board.
Mr. Ferry read a notice from the Ohio Division of Liquor Control to transfer license 7443930 from Robert Dunbar & Co Inc dba Greenies at 1079 A-B SR 28 to Robert Dunbar & Co Inc dba Greenies at 1148 SR28. There were no objections to the transfer.
Mr. Ferry read a notice from the Clermont County Commissioners advising that a Damage Assessment Course (OEMA# G605) will be held November 13, 2003 from 8:00 AM to 5:00 PM at the Batavia Township Hall. Registration is required before November 01, 2003.
Reminders: Trick or Treat in Miami Township is October 31, 2003 6:00 PM to 8:00PM. The November 4th Trustee Meeting has been changed to November 5th.
The Annual Safe Halloween Party at Live Oaks is Saturday, October 25th from 12 Noon to 3:00 PM.
Mr. Humphrey made a motion to pay the bills of the Township including 146 checks numbered 82830 to 82973 for the total amount of $240,969.71 plus payroll and payroll taxes for October 17, 2003 in the amount of $217,107.07. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Personnel Actions. Mr. Duckworth recommended the Board grant employment to Aaron B. Waren for the position of Reserve Police Officer effective November 4, 2003; to Keith Clonch for the position of Reserve Police Officer effective November 11, 2003; and to Robert Key for the position of Part-Time Recreation Instructor, $15.00 hourly, effective September 22, 2003. Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to start the process to hire a replacement Maintenance Worker. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Maintenance Worker James Lucas from Maintenance Worker 1 to Maintenance Worker 3 with a pay increase from $12.77 to $14.13 per hour, effective October 26, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board accept the resignation of Kim Laing, Community Relations Coordinator effective October 31, 2003 and Kristie Bednarik, Part-Time FF/EMPT effective October 21, 2003. Mr. Humphrey made a motion to accept the resignations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date for interviewing candidates for the Part-Time Community Relations Coordinator. Mr. Humphrey made a motion to set a Special Meeting for October 28, 2003 at 6:00 PM for the purpose of interviewing candidates for the Part-Time Community Relations Coordinator position and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to sign a contract with CrossRoads Talent Agency in the amount of $1,925.00 for the Christmas Tree Lighting and the Cookies with Santa programs. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to sign a contract with Strobel Plumbing, Ltd. in the amount of $15,000.00 for the Branch Hill Water Assessment Project. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-42 extending the contract for a Street Lighting System for the Lighting District known as Millbrook Farms, Section 1 as authorized by section 515.081 of the Ohio Revised Code. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommend the Board not terminate the Entek IRD International, now known as Rockwell Automation Entek, tax abatement agreement. Mr. Humphrey made a motion to continue the tax abatement agreement with Entek IRD International. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-41 disposing of surplus equipment and authorizing the sale of surplus equipment (two 1996 Ford Crown Victoria and one 1997 Ford Crown Victoria) vehicles for $500.00 each to the New Vienna Police Department, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, to consider the purchase of property for public purposes pursuant to section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to prepare for, conduct, or review negotiations or bargaining sessions with public employees pursuant to section 121.22(G)(4) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to offer conditional employment to Cindy Huxel for the position of Community Resource Director. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to pay the registration and related expenses for any Township employee to attend the Preserving the American Dream Conference to be held on November 17 in Cincinnati, Ohio. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:37 PM.
ATTEST: ______________________________________________________ Eric C. Ferry, Clerk
______________________________________________________ Mary Makley Wolff, Chairperson