The Miami Township Board of Trustees met on Wednesday, November 5, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff called for a moment of silence in memory of Bill Over. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the October 21st and October 28th minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief, R. Steven Bailey issued the Oath of Office to Holly Souhrada, Aaron, Warren, and Keith Clonch.
Mr. Ferry read a letter from the Ohio EPA to the city of Milford approving the sludge management plan for the city of Milford.
Mr. Ferry read a notice from the Ohio Department of Taxation advising of a continued decline in Personal Property Taxable values.
Mr. Ferry read a letter from the Clermont County Engineer advising that Branch Hill Guinea near Murle Lane will be closed from November 5 through November 14, 2003 for road improvements.
Mr. Ferry read a letter from the Clermont County Engineer advising that Dry Run Road will be closed nightly November 2 through November 7, 2003 for sewer improvements. The road will be closed between 10PM and 5AM.
Mr. Ferry read a letter from Little Miami Incorporated to the Clermont County Commissioners stating their opposition to the proposed wastewater treatment plant on Horner Run.
Public Hearing - Zoning Case # 488 Easley Drive Chairperson Wolff opened the public hearing of case #488. Mr. Ferry read the legal notice, the planning staff report recommending approval of the request, the Zoning Commission decision to recommend approval of the request. Miami Township Planning and Development director, Larry Fronk presented the request to the Trustees on behalf of the applicant. There were no questions from the Board. There were no communications relative to the case. There were no comments from persons in attendance. Mr. Humphrey made a motion to close the public portion of case #488. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the Zoning Commissions recommendation to change from R2 to B2. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Public Hearing - Lighting District-Ashton Woods, Section 3 Chairperson Wolff opened the public portion the public hearing. Mr. Ferry read the legal notice. Mr. Duckworth, Miami Township Administrator, presented the request to the Trustees. There were no questions or comments relative to the case. Mr. Humphrey made a motion to close the public hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2003-45 providing for the procurement of a street lighting system for Ashton Woods, Section 3. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 91 checks numbered 82974-83058 for the total amount of $781,332.79 plus payroll and payroll taxes for October 31, 2003 in the amount of $240,220.84. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Cindy Huxel for the position of Part-Time Community Resource Director, effective November 6, 2003 at a pay rate of $15.00 per hour and authorize him to enter into an employment agreement with Ms. Huxel. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Brenda Wilson for the position of part-time Recreation Assistant effective November 7, 2003 at a pay rate of $10.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Nick Scovanner from Volunteer to Part-time FF1/EMT at a pay rate of $10.28 per hour, effective October 6, 2003. Mr. Uecker made a motion to approve the promotion. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider an Out-Of-Township Travel Request for John Zellner to attend the Ohio Turf Grass Conference in Columbus, Ohio, December 9-12, 2003 at an estimated cost of $821.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-43 delegating authority to make declarations of official intent and allocations with respect to reimbursements of temporary advances made for capital expenditures to be made from subsequent borrowings, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold Special Meetings on November 24TH, 25th and December 8th, 2003 for the purpose of interviewing candidates for positions on the Zoning Commission and Board of Zoning Appeals and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on December 10th and 11th at 8:30 AM at the Oasis Conference Center for a visioning project and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented a request to amend the Property Maintenance Code as it relates to the maintenance of public sidewalks. Mr. Humphrey made a motion to adopt the amendment to the Property Maintenance Code, Section PM-303.0. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-44 lowering the speed limit on Hobby Horse Lane (T-425) and Jer-Les Lane (T-740) to 25 MPH and dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-46 changing the name of a street lighting district from White Gate Farm to White Farm, Section 1, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the transfer of $9,849.05 from the General Fund to the TIF Bond Retirement Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the extra work order in the amount of $6,902.00 from DER Development Company for the Woods Point Extension Project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Wayne Loudermilk of 803 North Berwick Road asked the safety services departments to add his address to their service area. This is a new development in the Township. He also asked if there were any plans for a fire station to be located in the northern section of the Township.
Mark Sund of 802 Center Street presented the Board with information about a new web site he is creating for the Milford-Miami Township area.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to review negotiations with public employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to add a definition of contract employee to the Policy and Procedures Manual. That definition shall be; a person who is hired on a full time or part-time basis who is subject to the terms and conditions of employment as specified in a contract. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:22 PM.
ATTEST: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Mary Makley Wolff, Chairperson