The Miami Township Board of Trustees met in regular session on Tuesday, December 16, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Trustee Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Wolff introduced Judge Haddad and Judge Shriver. Judge Haddad administered the Oath of Office to Eric C. Ferry to serve as Clerk of Miami Township. Judge Shriver administered the Oath of Office to Joseph W. Uecker to serve as a Trustee of Miami Township. Mr. Uecker made a motion to approve the minutes from the regular meeting on December 02, 2003 and the special meetings on December 08, 10 and 11, 2003. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
A representative from each department presented the November activity report.
Community Development Larry Fronk
Community Relations Tim Pennington
Financial Eric Ferry
Fire/EMS Jim Whitworth
Information Systems Chris Snow
Police Steve Bailey
Recreation Beth Salazar
Service Walt Fischer
Mr. Ferry read a letter from the Clermont County Auditor advising the Clermont County Budget Commission will meet on December 29, 2003 to issue final amended certificates. Requests need to be in by December 24, 2003.
Mr. Ferry read a letter from the Clermont County Engineer advising that Sugar Camp Road will be closed December 16-19, 2003 for sewer installation.
Chairperson Wolff announced that Christmas tree recycling will be held at Miami Meadow Park, December 26, 2003 to January 31, 2004 from dawn to dusk each day.
Mr. Uecker made a motion to pay the bills of the Township including 195 checks numbered 83381 to 83575 for a total amount of $542,231.00 plus payroll and payroll taxes for December 12, 2003 in the amount of $327,663.80. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to remove Kevin Murray, Police Officer, from probation effective December 11, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to grant conditional employment to Megan Brown and Abby Brown for the position of part-time lifeguard for the Township sponsored aquatic programs at the Milford High School. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve Beth Salazar attending the National Recreation and Park Association Executive Development School in Las Cruces, New Mexico, January 15-18, 2004 at a cost of $987.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve Ross Pawlak attending the IAFF/AFC/ACE Peer Fitness Training Certification Program in Grand Rapids, Michigan, January 18-24, 2004 at a cost of $1,715.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on December 23, 2003 at 7:00PM to discuss end-of-the-year budgeting matters and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the transfer of $1,517.33 from the General Fund to the Tif #1 Debt Retirement Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the transfer of $7,352.47 to Tif Fund #1 School Service Payment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-52 approving the Advance of Funds, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2003-51 establishing a new appropriation fund (#52- Public Safety Fund), dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Miami Township Administrator, Dave Duckworth to sign renewal documents that may be required to renew the Township's health insurance with Anthem and dental insurance with Guardian. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-47 authorizing the compensation of the Township Trustees and Township Clerk, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted aye, except Mr. Uecker, who abstained.
Mr. Humphrey made a motion to adopt RESOLUTION 2003-50 authorizing health and dental insurance for Township Trustee Joseph W. Uecker and Township Clerk, Eric C. Ferry, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted aye, except Mr. Uecker, who abstained.
Mr. Humphrey made a motion to re-appoint Paula Walker to the Board of Zoning
Appeals. Mr. Uecker seconded the motion. Upon roll call, all voted
"AYE."
Mr. Humphrey made a motion to appoint Issac Anderson to the Rural Zoning
Commission. Mr. Uecker seconded the motion. Upon roll call, all voted
"AYE."
Mr. Humphrey made a motion to appoint Kim Brady as alternate for the Rural Zoning Commission. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Annual Township Mileage Certification for signing. The Township now has 135.08 miles of roadway.
Mr. Duckworth presented the Board with a review of the Miamiville Fire Station by Chief Jim Whitworth. Law Director, John Korfhagen stated he would review the lease. The Board asked Mr. Duckworth to contact Mr. Steve Robbins to discuss the future use of the building by Miami Township.
Mr. Uecker made a motion to appoint Edwin H. Humphrey as Chairperson effective January 01, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to appoint Joseph W. Uecker as Vice-Chairperson effective January 01, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry advised the Board the Township Association Dues are due by January 05, 2004. Mr. Uecker made a motion to approve paying the Trustees and Clerk's Township Association Dues in the amount of $180.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-53. A resolution declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in Miami Township in accordance with Ohio Revised Code 505.82, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the continuation of the Honeywell contract and authorize Walt Fischer to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider the
compensation of public employees pursuant to section 121.22(G)(1) of the Ohio
Revised Code and to review negotiations with public employees pursuant to
section 121.22(G)(4) of the Ohio Revised Code. Mr. Uecker seconded the motion.
Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded
the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:40 PM.
ATTEST: _________________________________________________
Eric C. Ferry, Clerk
_________________________________________________
Mary Makley Wolff, Chairperson