The Miami Township Board of Trustees met in regular session on Tuesday, April 05, 2005 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Jeff Metzger of Riverhills Christian Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the minutes from the March 15, 2005 meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Tax Incentive Review Council advising the annual meeting is scheduled for Thursday, May 19, 2005.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the transfer of license from VK Sunny Enterprises Inc. dba Buckwheat Carryout to Snehal Inc., dba Buckwheat Carryout. There were no objections.
Miami Township Police Chief Steve Bailey presented awards to five officers for accomplishments in 2004. Detective Nick Colliver was recognized as Employee of the Year for 2004. Officer Kevin Murray and Officer Jamie Mc Farland were presented with Lifesaving Awards. Lieutenant Daryl Poe was presented with a Meritorious Service Commendation for 25 years of service. Officer Larry Willis was presented with the Meritorious Service Commendation for his work with his K9 partner, Fox.
Zoning Case 504. The applicant requested an extension of time before the public hearing. Mr. Humphrey made a motion to re-schedule the Public Hearing of Zoning Case 504 to June 07, 2005 during the regularly schedule Trustee meeting. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Public Hearing-The Reserves of White Gate Farm Street Lighting District
Chairperson Wolff opened the public hearing. Mr. Ferry read the legal notice.
The request was presented by Miami Township Administrator Dave Duckworth. There
were no questions from the Trustees. There were no adjacent property owners
present. There were no communications relative to the case. There were no other
comments. Chairperson Wolff closed the public portion of the hearing. Mr.
Humphrey made a motion to adopt RESOLUTION 2005-17 providing for the procurement
of a street lighting system for the Reserves of White Gate Farm, dispensing with
the second hearing and declaring an emergency. Mr. Tracy seconded the motion.
Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 160 checks numbered 87854 to 88009 for a total amount of $335,467.68 plus payroll and payroll taxes for March 18th and April 01, 2005 in the amount of $550,849.78. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Miami Township IT Manager Chris Snow presented the Board with a recommendation for a new phone system at 6101 Meijer Drive and 5900 Mc Picken Drive. The Board authorized Mr. Snow to proceed with the lease of the Cisco VOIP phone system. Mr. Snow advised the Board the lease should be ready for signing at the next regular meeting.
Mr. Duckworth recommended the Board grant conditional employment to Gary Igo for the position of Part-Time Recreation Instructor; to Sarah Kilbarger, Kelly Neago and Amanda Duffy for the position of Part-Time Recreation Assistant; to Jason McErlane for the position of Part-Time Seasonal Maintenance Worker; and to Mike Allen, Wendi Eggleton; Mark Peterson and Bruce Moore for the position of Volunteer Softball Coach. Mr. Tracy made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Bryan Rogers for the position of Part-Time Recreation Instructor at a pay rate of $13.00 per hour, effective April 06, 2005; to Terry Margeson, Part-Time Seasonal Maintenance Worker at a pay rate of $10.00 per hour, effective April 06, 2005; to Patty Hall, Part-Time Seasonal Maintenance Worker at a pay rate of $10.00 per hour, effective March 28, 2005; and to Patricia Holbert, Fire Department Clerk at a pay rate of $12.50 per hour, effective April 11, 2005. Mr. Tracy made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board adjust the hourly pay rate for Justin Schuh, Part-Time Seasonal Maintenance Worker, from $9.50 per hour to $10.00 per hour, retroactive to March 28, 2005. Mr. Tracy made a motion to approve the adjustment. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a revision to the Midsummer at the Meadows Vendor Booth Rental Contract. Mr. Tracy made a motion to adopt the revision to the Midsummer at the Meadows Vendor Booth Rental Contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant approval for him to sign the
following contracts;
Loveland-Symmes Fire Department- Fire and EMS Contract for O'Bannonville Road
for 1 year at a cost of $4,000.00. Mr. Humphrey made a motion to approve the
request. Mr. Tracy seconded the motion. Upon roll call, all voted
"AYE."
Ultra Sound Special Events, Inc. for Midsummer Inflatables, 2 days, cost
$12,097.50. Mr. Tracy made a motion to approve the request. Mr. Humphrey
seconded the motion. Upon roll call, all voted "AYE."
Milford Exempted Village School District for School Resource Officer
Reimbursement, 36 months, cost $332,367.15. Mr. Tracy made a motion to grant the
request. Mr. Humphrey seconded the motion. Upon roll call, all voted
"AYE."
J-Mac Lawn Care and Home Maintenance for Cemetery mowing contract renewal, 1
year, cost $29,250.00. Mr. Tracy made a motion to approve the request. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
Crossroads Talent Agency for Midsummer at the Meadows entertainment for 2005,
cost $4,985.00. Mr. Tracy made a motion to approve the request. Mr. Humphrey
seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Miami Township Planning and Development Director presented
an overview of the feasibility of creating a residential tax increment financing
district or residential improvement district (RID) for proposed residential
developments along the State Route 131 corridor.
Mr. Humphrey introduced Mr. Arthur V. Price, a former Miami Township Trustee.
Mr. Humphrey thanked Mr. Price for his years of service to the Township. Mr.
Price complemented the Board on the progress in the Township.
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the appointment, compensation and promotion of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:35PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Clerk
__________________________________________________________
Mary Makley Wolff, Chairperson