The Miami Township Board of Trustees met in regular session on Tuesday, December 20th, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry called the roll. Attending were Mary Makley Wolff and Edwin H. Humphrey. Trustee Ken Tracy was out of town. Mr. Humphrey made a motion to approve the minutes from the November 29th and two (2) December 6th Board of Trustee meetings. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Board of Commissioners advising the Planning Commission will take action and review Miami Township Zoning Case 510 on Tuesday, December 27th, 2005 at 5:00PM.
Mr. Ferry read a notice from the Clermont County Board of Commissioners advising the Planning Commission will take action and review Miami Township Zoning Case 511 on Tuesday, December 27th, 2005 at 5:00PM.
Mr. Ferry read a notice from Clermont County Auditor, Linda L. Fraley advising that House Bill 66 includes the elimination of the 10% rollback on all commercial and industrial properties. This will result in an immediate tax increase effective with the first half 2005 tax bill, payable in 2006.
Mr. Ferry read a letter from Jason, Kim, Ava and Ryan Williams. The letter expressed gratitude to the Miami Township Fire and EMS personnel, Assistant Chief Harold Thiele, Lieutenant Steve Monterosso, FireFighter/Paramedics, Dan Berkebile, Keith Clonch, Tony Romano, Steve Wyan and Doug Tieman for the rescue of Ava (age 3) on December 10, 2005.
PROCLAMATIONS and SPECIAL PRESENTATIONS
The Board of Trustees presented Good Neighbor Awards to Dale and Laura Marks. The Marks were nominated by Robin O'Brien.
DEPARTMENT REPORTS
Representative from each department presented the November activity reports.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
OLD BUSINESS
Miami Township Administrator, David Duckworth recommended the Board accept
the one (1) bid received for the Salt Truck Accessories and Equipment. The bid
is from Kaffenbarger Truck in the amount of $38,775.00. Mr. Humphrey made a
motion to accept the bid from Kaffenbarger Truck and authorize Mr. Duckworth to
sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon
roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 168 checks numbered 90243 to 90401 for a total amount of $637,621.41 plus payroll and payroll taxes for December 09th and December 23rd in the amount of $661,940.51. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant final employment to the following part-time fire/EMT employees: Robert Edmonds-Part-Time Firefighter 2/EMT, starting pay rate: $11.58 per hour, effective January 01, 2006. Trevor Frodge-Part-Time firefighter 2/EMT employee, starting pay rate: $11.58 per hour, effective January 01, 2006. Chris Marsh-Part-Time Firefighter 2/EMT, starting pay rate: $11.58 per hour, effective January 01, 2006. Mark Ober-Part-Time Firefighter 2/Paramedic, starting pay rate: $13.41 per hour, effective January 01, 2006. Mark Johnson-Part-Time Firefighter2/Paramedic, starting pay rate: $13.41 per hour, effective January 01, 2006 and Naze Bryant-Part-Time Firefighter 2/EMT, starting pay rate: $11.58 per hour, effective January 01, 2006. Mr. Humphrey made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw the conditional offer of employment previously granted to Royce Goodpaster and Brandon Linne. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with 3, 30 year/100% Commercial Tax
Increment Financing District (TIF) agreements and 9, 30 year/100% Residential
Incentive District (RID) agreements approved by the Milford Board of Education.
The following action was taken by the Board; Mr. Humphrey made a motion to adopt
RESOLUTION 2005-46 declaring to be public purpose certain public improvements
which are necessary for the further development of certain parcels with the
Township and authorizing the execution of a Tax Incentive Agreement and
establishing a Tax Increment Equivalent fund for the district known as the UDF
TIF, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon
roll call, all voted "AYE." Mr. Humphrey made a motion to adopt
RESOLUTION 2005-47 authorizing the execution of a TIF agreement and establishing
a TIE Fund for the district know an the Panera/PNC TIF, dispensing with the
second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted
"AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2005-48
authorizing the execution of a TIF agreement and establishing a TIE Fund for the
district known as the State Route 131/Wolfpen-Pleasant Hill Road TIF, dispensing
with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all
voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2005-49
authorizing the execution of a TIF agreement and establishing a TIE Fund for the
district known as the White Gate Farm TIF, dispensing with the second reading.
Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr.
Humphrey made a motion to adopt RESOLUTION 2005-50 authorizing the execution of
a TIF agreement and establishing a TIE Fund for the district known as the
Deerfield Pointe TIF, dispensing with the second reading. Mrs. Wolff seconded
the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a
motion to adopt RESOLUTION 2005-51 authorizing the execution of a TIF agreement
and establishing a TIE Fund for the district known as the Hills of Miami TIF,
dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll
call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION
2005-52 authorizing the execution of a TIF agreement and establishing a TIE Fund
for the district known as the Classic Properties-Mt.Zion Road TIF, dispensing
with a second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted
"AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2005-53
authorizing the execution of a TIF agreement and establishing a TIE Fund for the
district known as the Villas at Tartan Glen TIF, dispensing with a second
reading. Mrs. Wolff seconded the motion. Upon roll call, all voted
"AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2005-54
authorizing the execution of a TIF agreement and establishing a TIE Fund for the
district known as the Athens Community TIF, dispensing with the second reading
Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr.
Humphrey made a motion to adopt RESOLUTION 2005-55 authorizing the execution of
a TIF agreement and establishing a TIE Fund for the district known as the
Classic Properties-State Route 131 TIF, dispensing with the second reading. Mrs.
Wolff seconded the motion. Upon roll call, all voted "AYE." Mr.
Humphrey made a motion to adopt RESOLUTION 2005-56 authorizing the execution of
a TIF agreement and establishing a TIE Fund for the district known as the
Middletown Oaks TIF, dispensing with the second reading. Mrs. Wolff seconded the
motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to
adopt RESOLUTION 2005-57 authorizing the execution of a TIF agreement and
establishing a TIE Fund for the district known as the S & S Development TIF,
dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll
call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION
2005-58 authorizing the execution of a TIF agreement and establishing a TIE Fund
for the district known as the Willows Bend TIF, dispensing with the second
reading. Mrs. Wolff seconded the motion. Upon roll call, all voted
"AYE." Mr. Humphrey made a motion to authorize Mr. Duckworth to sign
all agreements on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll
call, all voted "AYE."
Mr. Humphrey made a motion to hold a meeting of the Township Records Commission on Friday, December 30th, 2005 at 9:30 AM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with the Ohio Department of Safety for the purpose of obtaining a 3rd Grade Safety Belt Education Grant. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-62 requesting the advance of taxes collected by the Clermont County Auditor for the first and second half tax settlement for Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-64 accepting the amounts and rates as determined by the budget commission for the 2006 budget and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-63 authorizing the Township Clerk to issue a Then and Now Certificate, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-45 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
PUBLIC COMMENT
Ralph Shell from the Clermont NorthEastern Schools asked why they weren't asked to be part of a TIF. The Board explained they may consider a TIF district that will benefit CNE in the future. Mr. Shell presented the Board with a copy of the Clermont Northeastern Local School District Board of Education resolution #388.05.
There were no other public comments.
Mr. Humphrey made a motion to settle Unfair Labor Practice case number 04 ULP 11-0651 by modifying the collective bargaining agreement to eliminate the use of polygraph examinations except as part of pre-employment screenings. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve a modification of Section 36.9 of the Collective bargaining agreement to eliminate the use of polygraph examinations for employees. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session after a brief recess to consider the discipline of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Miami Township Law Director, John Korfhagen stated for the record it is December 20, 2006 and this is a hearing for a recommendation of discipline under the Township Personnel Policy and Procedures Manual for clerk Rita Morgan. Rita Morgan represented herself. The Trustees reviewed the case files. Ms. Morgan presented her side of the case. After questioning and review of all files, the Trustees determined there was a violation of personnel policies and procedures by Ms. Morgan. Chairperson Wolff made a motion to discipline Rita Morgan with a two-day suspension without pay, followed by counseling with PEAP for Stress Management and Anger Management. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:30PM.
ATTEST: ______________________________________________________
Eric C. Ferry, Fiscal Officer
______________________________________________________
Mary Makley Wolff, Chairperson