The Miami Township Board of Trustees met in regular session on Tuesday, April 04, 2006 at 7:00 P.M. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Pastor Scott Skeens of the House of Restoration gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to approve the March 21,2006 and March 22, 2006 Board of Trustee Meeting minutes, the April 07, 2004 Special Meeting minutes and the March 21, 2006 Records Commission Meeting minutes as presented. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter of thanks, to the Trustees, for attending the Ribbon Cutting Ceremony from the Milford Pharmacy and Wellness Center at 931 Highway 28.
Mr. Ferry read a thank you letter, to the Trustees, from Jim Venters of 1792 Rosewood Lane. Mr. Venters expressed his appreciation for the Miami Township Park System.
Mr. Ferry read a letter from Clermont Northeastern School Superintendent, Ralph Shell. In the letter Mr. Shell, on behalf of the Board of Education, encouraged the development of new homes in the district in order to maintain their present financial stability.
Chairperson Humphrey presented Jim Venters with a Good Neighbor Award for his personal accomplishment in running 50 miles on his 50th birthday and for his promotion of the Miami Township Parks.
Tammie Armstrong representing Clermont County Children's Services presented an overview of the Children's Services Replacement Levy that will be on the May 2nd ballot. Ms. Armstrong requested the support of the Board of Trustees. Mr. Tracy made a motion that the Board support the Children's Services Replacement Levy that will be on the May 2nd ballot. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The Board discussed the donation of land from the Hunt Club Homeowner's Association. Mrs. Wolff excused herself from the discussion due to a conflict of interest. Mr. Tracy made a motion not to accept the donation of land from the Hunt Club Homeowner's Association due to the maintenance factor. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to pay the bills of the Township including 54 checks numbered 91021 to 91097 for the total amount of $556,203.63 plus payroll and payroll taxes for March 31, 2006 in the amount of $277,927.75. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board consider the following personnel actions: Police Officer Larry Wills has submitted his resignation effective April 19, 2006. James Fugate, Seasonal Maintenance Worker has submitted his resignation effective March 13, 2006 and Brandi Vaughn, Volunteer FF/EMT has resigned effective March 4, 2006. Mr. Tracy made a motion to accept the resignations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to the following individuals: Sean Blockland- Volunteer girls' softball coach-Recreation Department, Carl Palmquist- Volunteer girls' softball coach- Recreation Department, Charles Moore-Volunteer girls' softball coach-Recreation Department Mr. Tracy made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended the Board grant conditional employment to Vincent Schreckengost-Seasonal Maintenance worker (roads), Chris Burdsall-Seasonal maintenance worker (parks), James Kaldmo-Seasonal maintenance worker (parks)-Service Department. Mr. Tracy made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended the Board grant employment to Logan Becker as Camp Leader at $15.00 per hour and Camp Assistant at $10.00 per hour, effective April 5, 2006. Zachary Burchfield as Seasonal Maintenance Worker (Parks) at $10.40 per hour, effective April 06, 2006. Mr. Tracy made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended the Board approve the following pay adjustments: Recreation Department- Carrie Burger to $20.00 per hour when acting as Lead Volleyball Instructor and Allison Petru to $20.00 per hour when acting as Lead Volleyball Instructor. Mr. Tracy made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-22 authorizing the Township Fiscal Officer to issue a Then and Now Certificate for payment of $6,488.44 to multiple vendors, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-24 authorizing the issuance and sale of not to excel $350,000.00 Road Improvement Bonds ("Tax Increment Financing project"), dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-23 delegating authority to make declarations of official intent and allocations with respect to reimbursements of temporary advances made for capital expenditures to be made from subsequent borrowings, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2006-20 establishing new appropriations funds 2070.310.0160, 5020.990.0180, 5030.990.0180, 5040.990.0180 and 5050.990.0180 to auditor/treasurer fees, dispensing with the second reading. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-21 providing for water supply facilities to certain properties located in Branch Hill pursuant to section 504.18 of the Ohio Revised Code, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to renew the Township's property and casualty
insurance through the Ohio Township Risk Management Authority at a cost of
$191,130.00 (a 2% increase over last year) and authorizes Miami Township
Administrator to sign the agreement on behalf of the Board. Mr. Tracy seconded
the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to approve the out-of-township travel request for Jim
Whitworth to attend the Ohio Fire Chiefs Conference in Columbus, Ohio, July
21-26, 2006 at a cost of $1,015.00. Mrs. Wolff seconded the motion. Upon roll
call, all voted "AYE."
Mr. Duckworth presented the Board with four contracts for approval and requested authorization to sign the contracts on behalf of the Board. Clermont County Commissioners, Intergovernmental agreement- SR 28 Redevelopment Marketing Study Reimbursement - $21,000.00 to be paid to the Township by the Commissioners. Mrs. Wolff made a motion to approve the request. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Loveland-Symmes Fire Department - Emergency Services to O'Bannionville Road for 1 year at a cost of $4,000.00. Mrs. Wolff made a motion to approve the request. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." HSM Electronic Protection Services, Inc. - New motion detector at 6101 Meijer Drive at a cost of $6,900.00. Mr. Tracy made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Cincinnati Bell- monthly telephone service for a new telephone system- 3 years at a cost of $ 1,780.00 per month. Mr. Tracy made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
There were no public comments.
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 7:45 P.M.
ATTEST: __________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Edwin H. Humphrey, Chairperson