The Miami Township Board of Trustees met in regular session on Tuesday; June 20, 2006 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The pledge of allegiance was given. The reverend Doug Damron, Epiphany Methodist Church gave the invocation. Miami Township fiscal officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Mr. Tracy made a motion to approve the special meeting minutes of April 4, 2006, May 9, 2006, May 30, 2006, June 2, 2006, and June 10, 2006(x2), and the regular meeting on June 6, 2006. Ms. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read correspondence from Linda L. Fraley, Clermont County Auditor, reporting that the County Health charges for Miami Township in 2007 will be $193,063.34, and from the Board of County Commissioners reporting a meeting they will hold on June 27, 2006 concerning Willow Bend.
Mr. Tracy introduced, for congratulations, Loveland High School Sophomore, Michael Stewart who has two badges left to become and Eagle Scout.
A representative of each department presented a report of activities during
the month of May.
Community Development Mr. Fronk
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
Mr. Duckworth introduced Dr. Robin Light, Superintendent of Great Oaks Schools, to present work done by the school district concerning resident concerns about noise due to heavy equipment classes at Great Oaks School. The presentation included intended changes to the program and to the landscaping of the program area intended to address the concerns. Mr. Duckworth and the Trustees congratulated Dr. Light and her staff on the thoroughness of the plan.
Mr. Duckworth, via a memo, recommended the board accept the bid submitted by Carpetland in the amount of $60,068.90 for Miami Township Civic Center renovation. Ms. Wolff raised concerns about the material selected. It was decided to table the acceptance until Ms. Wolff could meet with Service Director, Walt Fischer, and discuss the differences.
Mr. Tracy made a motion to pay the bills of the Township including 187 checks numbered 91604 to 91783 for the total amount of $557,085.78 plus payroll and payroll taxes for June 9, 2006 in the amount of $311,337.26. Ms. Wolff seconded . Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board grant employment to Todd Wuest,
Seasonal Maintenance Worker (Park), and $10.00 per hour, effective June 16,
2006. Ms. Wolff made a motion to approve the recommendation. Mr. Tracy seconded.
Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board grant conditional employment to John
Williams, Seasonal Maintenance Worker (Service). Mr. Tracy made a motion to
approve the recommendation. Ms. Wolff seconded. Upon roll call, all voted
"AYE."
Mr. Duckworth recommended that the Board grant employment to Todd Wuest,
Seasonal Maintenance Worker (Park), and $10.00 per hour, effective June 16,
2006. Ms. Wolff made a motion to approve the recommendation. Mr. Tracy seconded.
Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board remove Tim Pennington, Community
Relations Director, from probationary employment status retroactive to October
25, 2005. This is backdated due to an oversight at the appropriate time. Mr.
Tracy made a motion to approve the recommendation. Ms. Wolff seconded. Upon roll
call, all voted "AYE."
Mr. Duckworth recommended that the Board increase Tim Pennington's, annual salary to $50,752 retroactive to April 25, 2006. The increase was overlooked at the appropriate time. Mr. Tracy made the motion to approve the recommendation. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board approve a revision to Police Department Operating Policy. The revision concerns the Promotions policy, eliminating the use of polygraph examination. Ms. Wolff made a motion to approve the revision. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2006-40 authorizing the abatement, control or removal of vegetation, garbage, refuse, or debris for the following properties:
5603 Wolfpen Pleasant Hill Road
5607 Wolfpen Pleasant Hill Road
1373 Wade Road
1162 SR 131
1162 SR 131
5807 Highway Drive
Dispensing with the second reading and declaring an emergency. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-41 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 6268 Ryan Circle dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted "AYE."
The Board tabled the Bond Refinancing Resolution until the next meeting.
Ms. Wolff made a motion to set July 17, 2006 at 4:00 PM as the bid opening date for the 2006 Road Resurfacing Project. Mr. Tracy seconded. Upon roll call, all voted "Aye."
Mr. Tracy made a motion to accept revision to the Cemetery Rules and Regulations concerning pet animals. Ms. Wolff seconded. Upon roll call, all voted "AYE."
A motion was made by Mr. Tracy to provide Fire and EMS support at the upcoming Boy Scout event without charge. Ms.Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to appoint David Duckworth, Township Administrator,
to the Clermont County Transportation Improvement District with Mr. Fronk as the
alternate. Mr. Tracy seconded. Upon roll call, all voted "AYE.
Mr. Tracy made a motion to authorize the Township Administrator to sign a contract with The William Light Co. for a storm water repair project on Cottonwood Drive with a cost of $24,900. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Nathaniel Noertker of 1483 Deerfield Binte Dr. asked if, in the future, a spray park could be set up in one of the parks.
Theresa Conover of 909 (complete address inaudible) asked about the time for the New Business Financing meeting. The Board indicated that the information would be passed on as soon as available.
Julie Young of 6360 Pawnee Ridge Dr. expressed concerns about traffic and
number of accidents on Wards Corner Road and requested more information about
the Transportation Improvement District (TID). The Board explained the function
and underlying reason for the creation of the TID and advised her to speak with
Mr. Fronk, Community Development Director.
Ms. Wolff made a motion to go into executive session to discuss pending or
imminent litigation pursuant to Section 121.22 (G) (3) of the Ohio Revised Code.
Mt. Tracy seconded the motion. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to come out of executive session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the board, Chairperson Humphrey
adjourned the meeting at 8:40PM.
ATTEST __________________________________________________________
Eric C. Ferry Fiscal Officer
__________________________________________________________
Edwin H. Humphrey Chairperson