The Miami Township Board of Trustees met in regular session on Tuesday, July 18, 2006 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Miami Township fiscal officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of the regular meeting on June 6, 2006. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE." Mr. Ferry announced an error in the June 6, 2006 meeting minutes. He will research and report at the next meeting.
There was no correspondence.
There were no proclamations or special presentations.
A representative of each department presented a report of activities during
the month of June.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
A public hearing was held to consider the petition to establish a street
lighting district for Wittmer Meadows. Mr. Duckworth recommended that the Board
initiate the process to establish a street lighting district. No statements or
communications were made regarding the street lighting district. Ms. Wolff made
a motion to close the open portion of the meeting. Mr. Tracy seconded. Upon roll
call, all voted "AYE." Mr. Tracy made a motion to set the bid date for
2:00PM August 11, 2006, with the bids to be delivered to
5900 McPicken Dr to the attention of Mr. Duckworth. Ms.Wolff seconded. Upon roll
call, all voted "AYE."
A public hearing was held to consider the petition to establish a street lighting district for the Reserves of Greycliff. Mr. Duckworth, on behalf of the developer, requested that the matter be continued to the meeting scheduled for August 15, 2006. Ms. Wolff moved that the continuance be granted. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board accept the bid submitted by Carpetland in the amount of $60,068.90 for Miami Township Civic Center renovation. Ms. Wolff made a motion to accept the bid and that Mr. Duckworth enter into the contract. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Duckworth reported that all bids for the 2006 Road Resurfacing Project
were over the budgeted $500,000.00. He advised that the bids be rejected, that
the scope of the project be adjusted, and the Board re-advertise for bids. Mr.
Tracy made a motion to reject the original bids. Ms. Wolff seconded. Upon roll
call, all voted "AYE." Mr. Tracy made a motion to re-advertise the
adjusted project with the bids to be opened on July 31, 2006 at 4:00 PM. Ms.
Wolff seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to pay the bills of the township including checks
numbered 91784 to 92068 for the total amount of $945,833.47 plus payroll and
payroll taxes for June 23, 2006 in the amount of $298,217.17 and payroll and
payroll taxes for July 7, 2006 in the amount of $297,094.40. Ms. Wolff seconded.
Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board grant pay adjustments to Amanda Duffy, Recreation Assistant, from $8.00 to $9.00 per hour effective July 18, 2006, and to Krystina Bodalia, Recreation Assistant, from $9.00 to $10.00 effective July 18, 2006. Mr. Tracy made a motion to approve the recommendation. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board grant employment to John Williams, Seasonal Maintenance Worker (Roads), at $10.00 per hour effective June 30, 2006. Ms. Wolff made a motion to approve the recommendation. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board remove Matthew Todd, Fire/EMS FF2/Paramedic, from conditional employment and adjust the base pay rate to $14.44 per hour, daytime rate to $18.39 per hour, and nighttime rate to $15.69 per hour effective July 16, 2006. Mr. Tracy made a motion to approve the recommendation. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2006-42 to allow for combining and consolidating with one other bond issue and matters related thereto, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-43 authorizing the issuance and sale of not to exceed $700,000 ambulance acquisition bonds, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2006-44 authorizing the issuance and sale of not to exceed $1,050,000 various purpose limited tax general obligation bonds, series 2006, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted "AYE".
Ms. Wolff made a motion to adopt RESOLUTION 2006-48 establishing new appropriation funds, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-45 adopting the township's 2006 tax budget, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-47 authorizing the township fiscal officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2006-46 extending the contract
for a street lighting system, dispensing with the second reading and declaring
an emergency. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2006-49 authorizing the abatement,
control or removal of vegetation, garbage, refuse or debris fir the following
properties:
ADDRESS AUDITOR'S TAX ID#
640 Ward's Corner Road 174026.006
1434 Emerson Lane 184010.048
Dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board renew the Clermont County Mutual Assistance Agreement, which provides that Miami Township Fire & EMS Department provide and receive assistance from neighboring Fire & EMS agencies through a mutual agreement. Mr. Tracy moved that the Board accept the agreement and that Mr. Duckworth sign on behalf of the Board. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Duckworth recommended that the Board approve travel requests for Ralph Heyne, township mechanic, to Rexroth Training, refresher training for service technicians, in the amount of $1,160.00 and Walt Fischer and Mike Mantel to APWA Congress, public works education, in the amount of $3,100.00. Ms. Wolff moved to accept the recommendations. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to schedule a work session on Monday, August 14, 2006 at 11:00 AM to be held at the township office. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to eliminate the September 5, 2006 Trustees Meeting. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Fischer recommended that the Board approve a contract with Wm. Light Co to replace a storm water pipe under Klondyke Road in the amount of $24,890. The township will be responsible for removing a tree at the same location. Mr. Tracy made a motion to accept the contract. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Doris Jean Shaw of 1737 St. Rt. 131 expressed concerns about noise from Victory Industries. She passed written concerns to Mr. Fronk who has been working on the problem.
Frank Carrier of 1705 St. Rt. 131 asked if Mr. Fronk had an update on the noise problem with Victory Industries. He was advised to set up a meeting with Mr. Fronk.
Tom Scovaner of 6586 Miami Trails expressed concerns about overnight lighting, debris and landscaping in the rear of Ohio Valley Voices. The Board thanked him.
Dick Burket of 6678 Branch Hill Guinea Road addressed the Board concerning
the discharge of firearms in Miami Township. According to Law Director,
Korfhagen, there is no way for the township to outlaw the use of firearms on
private property. Mr. Korfhagen will research the issue of hosting firearm use.
Mr. Burket is advised to go to the State Legislature to seek a change in the
law.
Ms. Wolff made a motion to go into executive session to discuss pending or
imminent legislation pursuant to Section 121.22(G)(3) of the Ohio Revised Code.
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to come out of executive session. Ms. Wolff seconded. Upon roll call, all vote "AYE."
Mr. Tracy made a motion a to authorize Mr. Korfhagen to sign the agreed entry as outlined by himself in the Dale Valentine case. Ms. Humphrey seconded. Upon roll call, Mr. Humphrey and Mr. Tracy voted "AYE" and Ms. Wolff voted "NAY."
Mr. Humphrey brought to the Board's attention the possibility of donation to the township by the VFW Epworth Heights of its facility. Mr. Humphrey referred Mr. Miller of the VFW to Mr. Duckworth.
With no other business to come before the Board, Chairperson Humphrey
adjourned the meeting at 9:00PM.
ATTEST: ______________________________________
Eric C. Ferry Fiscal Officer
_____________________________________
Edwin H. Humphrey Chairperson