The Miami Township Board of Trustees met in work session on May 7, 2007 at 11:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
County Engineer Pat Manger updated the Board on the status of various road improvements either planned or ongoing in Miami Township.
Mr. Duckworth updated the Board on the search process for the Facility Manager position. Mr. Duckworth advised the Board that he has received 50 resumes and that he plans on conducting interviews over the course of the next 3 weeks. He anticipates making a recommendation at the June 19th Board of Trustees meeting.
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter project. Mr. Duckworth advised the Board that the contractor is expected to start work once a building permit has been issued and that the project is expected to be completed by July 15.
Mr. Duckworth advised the Board that the Welcome to Miamiville signs will be installed the week of May 7.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Duckworth advised the Board that employee training on the Miami Township Customer Service Standards will be conducted by an outside trainer. He expects the training to take place by July.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The materials needed for the project are on order and Krystin expects project completion by the end of May.
Mr. Duckworth updated the Board on the status of the air conditioning unit the Civic Center. The contractor has been working since late March. Mike Mantel expects the project to be competed by May 15.
Mr. Pennington updated the Board on the proposed information signage project for the Civic Center. He has estimated the cost for the project to be $12,000. He anticipates a 3-4 week delivery on materials.
Trustee Wolff advised the Board that she plans on acquiring lobby furniture for the Civic Center. She advised the Board that it her goal to acquire furniture from the state bid where available.
Mr. Duckworth presented the Board with a recommendation to relocate the recycling dumpsters currently located at the Annex Building to the Civic Center. Mr. Duckworth advised the Board that the relocation of the dumpsters will take place after the township auction on June 2nd.
Mr. Duckworth presented the Board with a draft proposal on the use of the newly acquired township fingerprinting software by township residents and employees of township businesses who need a background check through the Ohio Bureau of Criminal Identification. Mr. Duckworth will prepare a policy for the Board to review.
Mr. Duckworth presented the Board with a draft proposal on converting the lower level Civic Center employee break room into a public break room.
Mike Mantel reviewed a draft outdoor lighting plan for the Civic Center. Mr. Mantel will finalize his plans and request approval of a contract at a future Trustees meeting.
Chief Bailey discussed with the Board a request from the Clermont County Sheriff's Office to use the Annex Building on Wolfpen-Pleasant Hill Road for office space. Chief Bailey will submit a formal request at a future Trustees meeting.
Mr. Fronk provided the Board with a Nuisance Abatement request for two properties located at 5603 and 5607 Wolfpen-Pleasant Hill Road. Mr. Fronk recommended to the Board that the buildings located on these parcels be demolished pursuant to Section 505.86 of the Ohio Revised Code.
Mr. Humphrey made a motion to grant conditional employment to Melissa Thompson for the position of Administrative Assistant and that her start date be determined by the Service Director based upon successful completion of the required pre-employment screenings. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:20PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
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Ken Tracy, Chairperson