The Miami Township Board of Trustees met in special session on May 14, 2007 at the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Ms. Wolff made a motion to appoint Larry Fronk as acting Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Mr. Fronk called the role. Present were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy.
OLD BUSINESS
Notice was given that the Public Hearing is being held at 7:10 pm and May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 516, carried over from last month. The applicant is Miller Valentine Communities.
Mr. Humphrey made a motion to accept the recommendation of the Miami Township Zoning Commission that the proposed zone Change from O1 to B1 be approved with the following conditions:
1. Modify the zoning change request to include planned business development overlay for the entire 6.3 acres including the existing B1 zoning.
2. Any major modifications of the plan as defined in Chapter 27 must be reviewed and approved by the Zoning Commission.
3. The applicant must submit revised plans that show the following:
o A building that meets all setback requirements plus access easements for the property to the south.
o Parking lot light locations and photometric plans
o A revised landscape plan that is acceptable to Community Development Director, Larry Fronk.
Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
NEW BUSINESS
Notice was given that the Public Hearing is being held at 7:00 pm on, Monday May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 517. The applicant is Extendicare Health Services. They are requesting a district change from R2 Single Family to B1 Neighborhood Business for the construction of a new 60 unit assisted living facility. Such property is located on the west side of Cook Road approximately across from Newberry Avenue, Miami Township.
The Clermont County Planning Commission met on March 27, 2007 and recommended denial of Miami Township Case #517, based on the staff report. The denial was based on the fact that the county wanted this to be a planned business district and not a space business district, and that has been accomplished through the recommendation of the Zoning Commission.
The Clermont County Zoning Commission met on April 5, 2007 and recommended approval of the request with the following conditions:
o The zone change be modified to include a planned business development overlay for the entire 3 acres.
o The applicant submit the following documents:
o A photometric plan
o Detailed drawings of the proposed parking lot lights and landscape plan in compliance with Section 2704 of the Zoning Regulations.
Township Planner explanation of the case
The site is about 3 acres surrounded on the north by condominiums of Woodcreek, directly to the west is the Arbors Nursing Home, to the south is the Clermont Nursing Home and single family residences, and directly across Cook Road is zoned B2, General Business.
The Miami Township Land Use Plan designates this area as maintaining current character. The property borders the Miami Township Town Center.
The applicant, who is the owner of the Arbors Nursing Home, is proposing a sixty unit assisted living facility. The plan is to have access to the site through both the Arbors and in from Cook Road.
The staff has reviewed the site plan and found it to be consistent with Miami Township zoning standards with exceptions as stated in the recommendations from the Clermont County Zoning Commission.
Proponent
Tom Jank, project manager spoke to explain the Extendicare plan and to answer any questions.
Adjoining Property Owners
Roger W. Fisher, 967 Newberry Avenue, came before the Board and inspected the drawings. He was interested in the placement of the entrance. He is concerned about the entrance from Cook Road.
Concerned Citizens
There was concern about the placement of the entrance, and the Board of Trustees also voiced their concern.
The Board of Trustees requested that Larry Fronk look into the entrance to the property from Cook Road. Mr. Fronk will go to the County Engineer to address this issue.
Mr. Humphrey moved to close the public discussion of the issue, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the recommendation of the Rural Zoning Commission concerning Zoning Case #517, with all modifications and recommendations included. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Notice was given that the Public Hearing is being held at 7:00 pm on Monday, May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Rural Zoning Commission Case #518, a request to amend Chapters 10, 11,15, 17 and 19 of the Miami Township Zoning Resolution.
County Recommendation
The Clermont County Planning Commission met on March 27, 2007 and recommended that the amendments be approved with suggestions. Mr. Fronk has included those suggestions in the amendments as presented.
Miami Township Zoning Commission Recommendations
The Zoning Commission recommends that the amendments be approved with the condition that suggestions from the Clermont County Planning Commission be included and typographical errors in Section 2706 be corrected.
Amendments
Amendments to Chapters 10 & 11 revise section 10.01 (L) (1) Permit Uses as it relates to housing as part of a mixed-use district. The Township is recommending a gross density cap of 6 units per acre. This is the same density cap as the R-3 Multi-family zoning.
The amendment to Chapter 15 - Residential Planned Unit Development would change the setbacks for corner lots. The recommendation is to increase the maximum setback for corner lots to be 25 feet.
The amendment to Chapter 17 -SR 28 Urban Village Planned Unit Development revises section 17.05 (I) Signs. The amendment would read as follows:
“All commercial and office uses must submit signage plans in general compliance with the requirements and standards set forth in Section 24.13 of the Zoning Resolution. The Zoning Commission shall review and approve the signage plans as part of the Chapter 27-Site Plan Review at which time appropriate standards shall be determined for the signage plans that are based on the character of the State Route 28 Urban Village and further the purpose of the district as a mixed used walkable community.”
The amendment to Chapter 19 - Planned Business Development Overlay District adds a provision for the review of major and minor modifications to a site plan approved under the Planned Business Development Overlay Chapter.
Recommendation
Staff is recommending that the Zoning Commission recommend to the Board of Trustees approval of the proposed Zoning Resolution Amendments with the corrections as noted above.
Mr. Humphrey made a motion to accept the recommendation of the Miami Township Rural Zoning Commission concerning Case #518 with the conditions as stated. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 7:50 PM.
ATTEST: _________________________________________________________
Larry Fronk, Acting Fiscal Officer
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Kendal A. Tracy, Chairperson