The Miami Township Board of Trustees met in regular session on Tuesday, January 16, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Kevin Johnson from the Lifespring Church of the Nazarene gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of the regular meeting on December 19, 2006, and the Special Trustee Meeting on December 28, 2006 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Wendy Holden and Milford Exempted Village Schools thanking the Miami Township Police Department for a great job in directing traffic in the morning at Milford High School and playing a critical role in helping to have a successful return to school in January.
Correspondence from Representative Jean Schmidt congratulating Sgt. John Swing and Officer Kevin Murray for a great job that led to the arrest and conviction of Clinton Fuston.
Mr. Ferry also read correspondence from Tufts Funeral Home and the family of Lance Corporal William D. Spencer thanking Chief Bailey and the Miami Township Police Department for helping to welcome home Corporal Spencer, a true American patriot.
Correspondence was read from the Kellogg Company thanking Chief Bailey and the Police Department for their help and professionalism in resolving a difficulty with a former employee.
Correspondence was read from the Greater Warren County Drug Task Force to commend the actions of Sgt. Fred Fatute and Officer Jamie Hooven in their apprehension and investigation of two suspects on January 2, 2007.
Mr. Ferry read correspondence from David Wilson to the Miami Township Trustees to apologize for vandalizing the bathroom at Miami Meadows Park.
Correspondence was read from the Ohio Township Association to note to remind the Township of the 2007 dues.
Trustee Tracy congratulated Chief Bailey and the Police Department on the letters received and the job done on their recent audit.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey conducted the swearing in ceremony and administered the oath of office for Police Captains Cliff Rowland and Steve Rogers.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
OLD BUSINESS
Ms. Wolff made a motion to adopt RESOLUTION 2007-01 providing for the procurement of a street lighting system for Mills of Miami, Phase 1 dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 192 checks
numbered 93447-93638 for the total amount of $795,796.68 plus payroll and payroll taxes for December 22, 2006 in the amount of $279,062.49 and January 5, 2007 in the amount of $289,511.52. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the sponsorship agreement with Staci R. Miller to sponsor and pay the fees for Ms. Miller to attend the Great Oaks Police Academy. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the final offer of employment to Staci Miller for the position of Police Department Part-Time Records Clerk at the rate of $12.00 per hour. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the offer of conditional employment to Michael Crawford for the position of Recreation Assistant, Brandon Lechner for the position of Recreation Assistant and Cynthia Shircliff for the position of Recreation Lead Instructor. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the final offer of employment to Karen Ilhardt for the position of Recreation Lead Instructor at a pay rate of $20.00 per hour (retroactive to 1/08/2007). Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the offer of conditional employment to Marsha Garner for the position of Police Full-Time Records Clerk. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the terminations of Jennifer Doss and Geoff Wahl of the Recreation Department effective January 16, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the removal from probation of Kent Bryant, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime $15.69, effective January 1, 2007. Mr. Humphrey seconded. Upon roll call, all voted AYE.”
Mr. Humphrey moved to remove the following employees from probation effective January 1, 2007: Brad Dungan, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime - $15.69; Robert Edmonds, Firefighter 2/Paramedic, Hourly Pay Rate: Base $14.44, Daytime - $18.39, Nighttime - $15.69; Trevor Frodge, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime - $15.69; Mark Johnson, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime $18.39, Nighttime - $15.69. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the removal from probation, effective January 1, 2007,of Chris Marsh, Firefighter 2/EMT, Hourly Pay Rate: Base - $12.47, Daytime - $16.42, Nighttime - $13.72. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the successor labor agreement with the International Association of Fire Fighters, Local #3768 and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-02 providing for the issuance of not to exceed $300,000.00 of General Obligation Bonds for making road improvements, authorizing participation in the Ohio Capital Asset Financing Program; dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt the 2007 Budget as presented, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-03 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to authorize Township Administrator, David Duckworth, to send a letter to the Clermont County Engineer indicating that the Township Board of Trustees has no objection to the Cinema Drive and Montclair Blvd. street acceptance. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with Focused Capitol Solutions, LLC for consultation services for 6 months in the amount of $6,000.00 with a $3,000.00 extension option. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with The Buxton Company for consultation services for 1 year in the amount of $50,000.00 ($25,000.00 to be paid by the Board of County Commissioners). Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-4 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion that the Board holds a public hearing to review Zoning Cases 514 & 515 and including any other business that should come before the Trustees on February 6, 2007 at 7:00 PM at the Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
The Board requested background information in order to choose the winner for the Township Clermont 20/20 Salute to Readers. The decision will be made at the meeting on February 6, 2007.
PUBLIC COMMENT
Zara Wood, 960 Walnut Street, Milford, addressed the Board concerning property on Brooklyn Street that abuts her property. The Brooklyn Street property is full of trash. The Board referred the matter to Mr. Fronk, Community Development Director.
Ralph Vilardo, representing Local #3768, addressed the Board to thank Chief Whitworth and Administrator Duckworth for making the new contract process as easy as possible.
Julie Young, 6360 Pawnee Ridge Drive, addressed the Board concerning the 2007 Budget.
Theresa Conover, 909 State Route #131, addressed the Board concerning the 2007 Budget.
Ms. Wolff moved to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to come out of Executive Session and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:50 PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
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Kendal A. Tracy, Chairperson