The Miami Township Board of Trustees met in regular session on Tuesday, February 20, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Ken Slaughter, pastor of the First Baptist Church of Mt. Repose, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of the December 11, 2006 Work Session, January 8, 2007 Work Session, the January 20, 2007 Trustees Meeting, February 12, 2007 Work Session, and February 14, 2007 Emergency Meeting. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence concerning a liquor permit, which changed the name of: Day Heights Pub LLC
1151-55 SR 131, Milford, Oh 45150 . To: Mcnamaras Irish Pub LLC. There is no objection.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or special presentations.
DEPATMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development, Mr. Fronk submitted his report in absentia
Community Relations, Mr. Pennington
Finance, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Fischer
OLD BUSINESS
Mr. Humphrey moved to reschedule the public hearing on Zoning Cases 514 and 515 and any other business that should come before the Board to March 6, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 323 checks numbered 93639-93961 for the total amount of $1,704,195.19 plus payroll and payroll taxes for January 13, 2007 in the amount of $317,096.96 and January 27, 2007 in the amount of $309,415.03, and February 10, 2007 in the amount of $295,415.29. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to make a final offer of employment to Brandon Lechner for the position of Part-Time Recreation Assistant, pay rate of $10.00 per hour, effective February 26, 2007 and to Marsha L. Garner for the position of Probationary Full-Time Records Clerk in the Police Department, pay rate of $15.35 per hour, effective February 26, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Zachary Burchfield, Chris Burdsall, Lee Everson, James Kaldmo, Todd Wuest, and Andrew Housh for the position of Seasonal Maintenance Worker in the Service Department and to Elizabeth Veite for the position of Part-Time Recreation Coordinator. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to promote Joe Stubblefield from Maintenance Worker 2 (Step 5) to Maintenance Worker 3 (Step 1), pay rate of $17.01 per hour, effective January 1, 2007 and Patty Hall from Maintenance Worker 1(Step 5) to Maintenance Worker 2 (Step 1), pay rate of $15.00 per hour, effective January 1, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adjust the 2007 budget for the following: Increase General Fund Repairs from $15,000 to $44,400 and decrease Non-Committed Funds by $15,000; add new line item for New Buildings and Additions to TIF Fund #1 in the amount of $15,403.33 with a $15,403.33 reduction to Non-Committed Funds; and add a new line item for New Buildings and Additions to TIF Fund #2 in the amount of $16,782.61 with a $16,782.61 reduction to Non-Committed Funds. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved that the Board hold an auction on, Saturday, June 2, 2007 of surplus vehicles, machinery, tools and equipment pursuant to Section 505.10 if the Ohio Revised Code; and confiscated, seized and unclaimed property pursuant to Section 2933.41 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set a bid opening date of March 15, 2007 at 4:00 PM for the following projects: (1) Cemetery Grounds Maintenance Project; (2) Community Park Amphitheatre/Shelter Project: (3) Civic Center HVAC Project. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to make changes to the rental agreement for the Leming House and Miami Township Civic Center with respect to Homeowner's Associations, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to authorize Mr. Duckworth to send a letter of termination, effective June 1, 2007, of the lease agreement, with Miamiville Emergency Support Services (MESS) to Steve Robbins, President MESS, and informing MESS of the intent to comply with the agreement to repair the building within the next sixty to ninety days.
Ms. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to increase the following zoning fees:
Single Family Home $400.00
Two Family Home 500.00
Multiple Family Residence 250.00/unit
New Business Permit 200.00
Applications to BZA 400.00
And to add 2 new fees:
Zoning Compliance Letter 50.00
Minor Lot Splits 50.00
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve out-of-township travel requests including two employees attending the International Trauma Life Support Emergency Care Conference in Columbus from March 1-4, 2007 at a cost of $1,550.00 and six employees to Fire Department Instructor's Conference in Indianapolis, Indiana from April 15-21, 2007 at a cost of $11,220.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following contracts with Thelen Associates, Inc. for engineering and design services for Upper Happy Hollow Landslide Correction Project for 3 months at a cost of $7,400.00, with the Clermont County Board of Commissioners for Intergovernmental agreement for reimbursement for the Buxton Study with $25,000.00 coming from Clermont County, and with Duke Energy for street lighting on Meijer Drive for 3 years at a cost of $$69.69 per month. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-06 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-05 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
There was no public comment.
Mr. Humphrey moved to go into Executive Session to discuss the Employment and Compensation of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:45 PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Kendal A. Tracy, Chairperson