The Miami Township Board of Trustees met in regular session on Tuesday, March 20, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Jeff Wolff, pastor of the House of Restoration, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the February 20, 2007 Trustee Meeting and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from the Board of County Commissioners acknowledging the receipt of Miami Township Zoning Cases # 517 and 518 and setting the review of the cases by The Clermont County Planning Commission Staff on Tuesday, March 27, 2007 at 5:00 p.m. in the Clermont County Engineering Conference Room, 2381 Clermont Center Drive Batavia, Ohio.
Correspondence from the Clermont County Board of Elections thanking Chief Bailey and his Officers for their efforts in helping the Board respond to the needs of the Poll Workers in getting the Ballots and other equipment back to the Board of Elections during the inclement weather on February 6, 2007 and for their presence at the polls.
Mr. Ferry read correspondence concerning two liquor permits, which the Township has, no objections to:
DVTACH LLC, DBA Bad Habit, 1296 SR28. Miami Township
Marty's Corner Store, DBA Marty's Corner Store LLC, 6203 Branch Hill Guinea Pike, Miami Township
PROCLAMATIONS AND SPECIAL PRESENTATIONS
The Miami Township Police Department presented the Miami Township Life Saving Award to Officer Brian Mehne, the Miami Township Citizen Award for Life Saving to Mr. Sean Faust, Mr. Eric Hamill and Mr. Brian Hamill. The awards were presented for their efforts in saving Ms. Sarah Cubbage from a burning automobile.
Mr. Humphrey made a motion to adopt “A Proclamation Recognizing Duke Energy For Their Response To The February 13-14 Winter Storm” and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development, Mr. Fronk
Community Relations, Mr. Pennington
Finance, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Fischer
OLD BUSINESS
Mr. Humphrey moved to accept the bid from AA Lawn Care & Landscape in the amount of $26,994.90 for the Cemetery Grounds Maintenance Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the bid from DER Development Company in the amount of $96,000.00, with the exception to change the completion date from June 30 to July 15, for the Community Park Amphitheatre/Shelter Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the bid submitted from DeBra Kuempel of $74,258.00 for the Civic Center HVAC Project, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the change in the contract with Miamiville Emergency Support Services (MESS) to amend the lease agreement for inclusion of a termination clause, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 262 checks numbered 93962-94223 for the total amount of $850,729.04 plus payroll and payroll taxes for February 24, 2007 in the amount of $304,004.94 and March 10, 2007 in the amount of $297,097.35. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make a final offers of employment to Elizabeth Veite, for the position of Part-Time Recreation Coordinator, pay rate of $10.00 per hour, Andrew Housh, for the position of Seasonal Maintenance Worker (Roads), pay rate of $10.76 per hour, and James Kaldmo, for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour, all effective March 22, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Max Whitesicle, for the position of Seasonal Maintenance Worker (Parks), and Aaron Reed for the position of Maintenance Worker 2 (Parks). Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to withdraw employment offers to Jason Jacobs and Michael Crawford for the position of Part-Time Event Staff, Recreation, and to Lee Everson for the position of Seasonal Maintenance Worker (Service), and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignation of Pam Temple, Administrative Assistant, Service, effective March 16, 2007 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to remove Karen Evans, Police Records Clerk, from probation with a pay increase to $15.37 per hour, effective March 13, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-08 authorizing a tax abatement to Bryan Equipment Sales, Inc. LLC, through the rural enterprise zone legislation, and dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-09 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to amend the Zoning Fee for fences establishing a $50.00 permit fee, and Mr. Humphrey seconded. Upon roll call, all voted 'AYE.”
Mr. Humphrey made a motion to advance $20,000.00 from the General Fund to the Zoning Fund, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve a one-year contract with the Loveland- Symmes Fire Department for Fire and EMS protection on Obannonville Road in the amount of $4,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to hold a public hearing for Zoning Case 516 at the Special Zoning meeting previously scheduled for April 16, 2007 at 7:00 p.m. at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “Aye.”
Mr. Humphrey made a motion to adopt an Amendment to the Park Rules and to establish rules for the Bark Park, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to move the April 9, 2007 Work Session of the Board to Monday, April 16, 2007 starting at 11:00 a.m. for any business which should come before the Board of Trustees. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Marvin Hudson, 5969 Pinto Place, addressed the Board as a representative of the Saint Vincent DePaul Society. Mr. Hudson alerted the Board to the Society's planned annual Run for The Poor on June 16, 2007. The Board agreed.
Mike Case, graduate student at NKU, addressed the Board concerning a project on which he will be working.
Mr. Humphrey moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Employment and Compensation of Public Employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt Resolution 2007-07 providing for pay increases for the various Township employees, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:40 PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
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Kendal A. Tracy, Chairperson