The Miami Township Board of Trustees met in regular session on Tuesday, May 15, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Town Crier, William Knepp, brought greetings and gifts to the Trustees from the Mayor of Holland, Michigan and officials of the Tulip Festival in Holland Michigan. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Humphrey made a motion to approve the meeting minutes of the April 17, 2007 Trustee Meeting, April 16, 2007 Work Session, and April 27, 2007 Special Meeting. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Mrs. Francine Roberts, 6015 Scotch Pine Drive, Milford, to thank Chief Bailey and his officers for the assistance they have provided directing traffic at the Milford Exempted School District sites in the mornings and afternoons.
Mr. Ferry also read correspondence for the Great Oaks Institute of Technology and Career Development to Chief Whitworth and his department. Mr. Kevin J. Hummeldorf, Fire Protection Coordinator Center for Public Safety, wrote to thank the Chief and his officers for providing the use of the aerial ladder truck for Firefighter 1 and 2 training.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
The Miami Township Trustees presented a Proclamation recognizing Peace Officers' Memorial Day, May 15, 2007, and the Members of the Miami Township Police Department.
Chief Bailey announced the Re-Accreditation of the Miami Township Police Department by CALEA. He also announced that the Miami Township Police Department has been selected as a Flag Ship Agency, an honor awarded to only 70 agencies out of 18,000 law enforcement agencies.
Chief Bailey presented awards to Officer Keith Bullock and Sergeant John Swing, as representatives of the police staff, for their achievement in receiving accreditation.
Chief Bailey also recognized Mrs. Jennifer Heideman for her work in securing the accreditation. She is the accreditation Manager.
Chief Bailey also awarded the Meritorious Service Award to Officer Kevin Murray and Officer Kent Arter for their high-speed pursuit and arrest of a suspect on December 31, 2006.
Ms. Wolff made a motion to adopt a Proclamation Establishing May, 2007 As Older Americans Month in Miami Township. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
April.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 330 checks
numbered 94437-94766 for the total amount of $1,892,752.62 plus payroll and payroll taxes for April 21, 2007 in the amount of $294, 289.39, April 30, 2007 in the amount of $1,253.60, and May 5, 2007 in the amount of $296,847.20. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make conditional offers of employment to Emma Goetz, Jon Day and Christopher Day for the position of Recreation Volunteer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to:
1. Francis Rasfeld for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 27, 2007.
2. Robert Hirsch for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 28, 2007.
3. Brian Nicholas for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 29, 2007.
4. Susan Heile for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
5. Kathleen Edwards for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
6. Samantha Williams for the position of Recreation Instructor/Assistant, pay rate $15.00/$10.00 per hour, effective May 16, 2007.
7. Krystal Van Cauwenbergh for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
8. Kathryn Best for the position of Recreation Assistant, pay rate of $10.00 per hour, effective May 16, 2007.
9. Todd Wuest for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour effective May 14, 2007.
10. Zachary Burchfield for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.76 per hour, effective June 11, 2007.
11. Chris Burdsall for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour, effective May 25, 2007.
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-21 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-17 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-15 disposing of surplus property, including motor vehicles, road machinery, equipment, tools, and forfeited and unclaimed property, and authorizing the sale of surplus property, including motor vehicles, road machinery, equipment, tools, and forfeited and unclaimed property via public auction, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the following contracts:
1. UltraSound Special Events, Inc. for Midsummer inflatables at a cost of $12, 647.50.
2. Rozzi Famous Fireworks, Inc. for Midsummer Fireworks, materials, at a cost of $4,462.50.
3. Rozzi Famous Fireworks, Inc. for Midsummer Fireworks, insurance, labor, and services, at a cost of $4,462.50.
4. J. A. Geraci Construction Services, LLC, for Cottonwood Drive culvert replacement, at a cost of $23,740.00.
5. Poe Auctions, LLC, for the Township Auctioneer, at a cost of 10% of gross sales.
6. Skyhawks Sports Academy, Inc., for various summer recreation programs, which will be fee based.
7. Laffalot Summer Camp, for “Girls Only” Summer Camp, at a cost of $100 per resident and $120.00 per non-resident.
8. The American Red Cross, for Babysitting Course and On Our Own Course, at a cost of $45.00 per participant and $15.00 per participant respectively.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to authorize Change Order #1for the Community Park Shelter/Amphitheatre Project. The change would increase the density of the concrete pad and would cost an additional $10,475.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-18 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”.
Ms. Wolff made a motion to adopt RESOLUTION 2007-19 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-14 levying special assessments for the purpose of constructing certain improvements in the Township, dispensing with the second reading, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-20 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris, dispensing with the second reading and declaring an emergency, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-16 authorizing the removal, repair or securance of certain buildings or structures, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to change the regularly scheduled June Trustees Meeting to June 26, 2007 at 7:00pm, and Mr. Humphrey seconded. Upon roll call, all voted 'AYE.”
Ms. Wolff made a motion to set a bid opening date of June 14, 2007 at 4:00pm for the following projects: (1) 2007 Concrete Curb Replacement and Road Resurfacing Project; (2) Happy Hollow/Sugar Camp Road Bank Stabilization Project. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-22 approving the submission of a grant application to the Ohio Cultural Facilities Commission and authorizing the Township Administrator to sign and execute the Memorandum of Understanding, the Cooperative Use Agreement, the Cultural Facilities Construction Administration and Funding Agreement and any other necessary legal documents, and to take certain other actions, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion, which Ms. Wolff seconded to approve the following budget adjustments:
1. General Fund - Add new line item: 1000.110.0250 ADVANCES OUT
2. General Fund - Add new line item: 1000.110.0260 ADVANCES IN
3. General Fund - Add new line item: 1000.910.9999 TRANSFER OUT
4. General Fund - Add new line item: 1000.190.0170 DEBT SERVICE
5. Park Levy Fund - Add new line item: 2060.910.9999 TRANSFER OUT
6. Zoning Fund - Add new line item: 2080.710.0260 ADVANCES IN
7. Police Fund - Add new line item: 2090.210.0250 ADVANCES OUT
8. Public Safety Fund #1 (Fire/EMS) - Add new line item: 2120.910.9999 DEBT SERVICE
9. Public Safety Fund #2 (Fire/EMS) - Add new line item: 2130.220.0170 TRANSFER OUT
10. Public Safety Fund #2 (Fire/EMS) - Add new line item: 2130.910.9999 TRANSFER OUT
11. TIF Fund #1 (Kohl's) - Add new line item: 5010.910.0000 TRANSFER OUT
12. General Fund (Highways) - 1000.190.0170 DEBT SERVICE
2006 Various Purpose Bond Interest $14,707
2007 Road Bond Principal $25,000
2007 Road Bond Interest $ 7,465.28
13. General Fund (Administrative) - 1000.910.9999 TRANSFER OUT (to Debt Service)
MTCC Bond Principal $42,500
MTCC Bond Interest $66,185
2006 Various Purpose Bond Interest $14,707
2007 Road Bond Principal $25,000
2007 Road Bond Interest $ 7,465.28
14. General Fund (Administrative) - 1000.110.0250 ADVANCES OUT (Advance out to Zoning Fund) $20,000
15. General Fund (Administrative) - 1000.110.0260 ADVANCES IN (Advance in from Police Fund) $150,000
16. Park Levy Fund - 2060.910.9999 TRANSFER OUT (to Debt Service)
MTCC Bond Principal $42,500
MTCC Bond Interest $66,185.63
17. Zoning Fund - 2080.710.0260 ADVANCES IN (Advance from General Fund) $20,000
18. Police Fund - 2090.210.0250 ADVANCES OUT (Advance out to General Fund) $150,000
19. Public Safety Fund #1 (Fire/EMS) - 2120.910.9999 TRANSFER OUT (to Debt Service)
Aerial Truck Bond Principal $65,000
Aerial Truck Interest $12,658.75
20. Public Safety Fund #2 (Fire/EMS) - 2130.220.0170 DEBT SERVICE 2006
Various Purpose Bond (Ambulances) Interest $29,859.67
21. Public Safety Fund #2 (Fire/EMS) - 2130.910.9999 TRANSFER OUT (to Debt Service) 2006 Various Purpose Bond (Ambulances) Interest $29,859.67
22. TIF Fund #1 (Kohl's) - 5010.910.0000 TRANSFER OUT (to Debt Service)
2003 Road Improvement Bond Principal $40,000
2003 Road Improvement Bond Interest $37,770
Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the request by Chief Whitworth to attend the Fire Rescue International 2007 Conference in Atlanta, Ga at a cost of $1,981.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Zack Kitzmo, Milford Junior High School Project Citizen Class, addressed the Board of Trustees, and proposed a policy to circumscribe new development to decrease environmental impact of new development.
Elaine Scott, Drew Essig, and Andrew McDarty also of the Milford Junior High School Project Citizen Class, addressed the Board to propose a policy to address cell phone use while driving.
PUBLIC COMMENT
Marvin Hudson, 5969 Pinto Road, representing the Saint Vincent DePaul Society, spoke to the Board concerning the “Run for the Poor”, scheduled for June 16, 2007.
James D. Young, 5266 Smokey Road, Williamsburg, Oh, addressed the Board of Trustees concerning his certification, by Ohio Public Employees Retirement System, of his fitness to return to duty as a Miami Township Police Officer.
Mr. Humphrey made a motion to go into Executive Session to discuss pending or imminent legislation pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the employment, compensation and discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to compensate part-time firefighters with a pay increase of 3.5 percent, effective retroactively to January 1, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 10:25 pm.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Kendal A. Tracy, Chairperson