The Miami Township Board of Trustees met in regular session on Tuesday, December 18, 2007, at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The Boy Scouts gave the Pledge of Allegiance. Reverend Anthony James gave the invocation. Fiscal Officer, Eric Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of November 20, 2007 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Trustee Wolff read a proclamation honoring Captain Steve Casper for his military service.
Ms. Wolff moved to hire Amanda Gerding as a Probationary Police Officer, $21.42 an hour, effective December 18, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Chief Bailey swore Amanda Gerding in as a full-time Police Officer effective December 18, 2007
Basketball trophies were unveiled that will be presented to the winners of the women and men's cross-town shoot-out between Loveland and Milford high schools. The two games will be played in January, 2008.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of November.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 247 checks numbered 96517-96763 for the total amount of $961,621.11 plus payroll and payroll taxes for November 17, 2007, in the amount of $318,560.95, payroll and payroll taxes for December 1, 2007, in the amount of $315,819.38, payroll and payroll taxes for December 1, 2007, in the amount of $58,335.64, payroll and payroll taxes for December 1, 2007 in the amount of $22,516.34, and payroll and payroll taxes for December 1, 2007 in the amount of $1,071.20. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to:
o Greg Lang, Probationary FF 1/EMT, base pay rate: $12.08; daytime pay rate: $16.17; nighttime pay rate: $13.37, effective January 1, 2008.
o Shane Matthews, Probationary FF 2/EMT, base pay rate $12.46; daytime pay rate: $16.55; nighttime pay rate: $13.75, effective January 1, 2008.
o Joseph Stoffolano, Probationary FF 2/Paramedic, base pay rate: $14.44; daytime pay rate: $18.53; nighttime pay rate: $15.73, effective January 1, 2008.
o Eric Wagner, Probationary FF 2/Paramedic, base pay rate: $14.44: daytime pay rate: $18.53; nighttime pay rate: $15.73, effective January 1, 2008.
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant conditional employment to Nathaniel Kearns as Recreation Assistant and to John Mullins as Recreation Assistant. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms.Wolff moved to withdraw conditional offers of employment to David Brown and Robert Rogers for the position of Part-Time Fire Fighter. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-65 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with Revised Code Section 505.82, Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-66 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the contract with Loveland-Symmes Fire Department, Inc. for O'Bannionville Road emergency services for the period 1/1/2008-12/31/2008 at a cost of $4,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept a contract with ThyssenKrupp Elevator Corp for a maintenance agreement covering one year at a cost of $396.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the contract with Rumpke, Inc. for waste removal and consolidating existing contracts for a period of three years at a cost of $12,245.00 pending Mr. Korfhagen's approval. Ms. Wolff seconded, upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the contract with CarteGraph Systems, Inc. for data conversion of 30,847 Service Department records at a cost of $2,100.00 pending Mr. Korfhagen's approval. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-64 requesting an advance of taxes collected and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to schedule a Special Meeting of the Board of Trustees on December 27, 2007 at 10:00 AM to be held at the Miami Township Civic Center. The purpose is for year-end financial matters, approval of TIF resolutions, and any other business of the Township. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to amend the Miami Township Zoning Fee Schedule to add Administrative Appeals to the Board of Zoning Appeals - $200.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-62 authorizing the compensation of the Township Trustees and Township Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adopt RESOLUTION 2007-63 approving travel expenses for the Township Trustees and Township Fiscal Officer, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to nominate Robert Hulley for Miami Township Salute to Leaders event, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Martin Lang spoke to thank the Township for their efforts.
Mr. Humphrey moved to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 8:30PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
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Kendal A. Tracy, Chairperson